Admin Assistant Jobs   Found 53 Jobs, Page 3 of 3 Pages Sort by: Relevance Date

Team Assistant

Team Assistant required on a full-time, permanent basis for leading European manufacturer with HQ based in Hammersmith, West London. Job role As a vibrant and proactive member of the London team, you will provide essential support to the PA, Commercial Director, Strategy Director, and wider business. You will be the go-to person for day-to-day administrative tasks, helping to keep everything running smoothly in a fast-paced, dynamic environment. Your energy, positivity, and can-do attitude will make you an invaluable part of the team. Key Responsibilities: Administrative Support Support both London and Somerset offices with:Travel and accommodation bookings Business update communications Assist the commercial team:Booking meeting rooms and customer conferences Organise deliveries Following up on submission of Commercial team expenses and supporting expense admin for the Commercial Director Act as front of house for the London office: greeting visitors, handling phone enquiries and managing deliveries Provide cover for the PA, including occasional support to the Managing Director Manage diaries and meetings for the Commercial Director, Strategy Director, Head of Marketing and Head of Supply. Assist with ad-hoc business presentations and research projects Office Management Champion a tidy, welcoming, and well-maintained office environment Maintain inventory of PC equipment in the London office Prepare equipment and desks for new starters Liaise with IT to support:Smooth rollout of IT projects and updates Training on new software and applications Completion of mandatory IT training (e.g. security protocols) Resolution of office-wide IT issues (logged and follow through to conclusion) Ensure Health & Safety compliance:Desk assessments and office maintenance checks Fire drills, alarm testing, and first aid provisions Monitor and replenish office supplies Manage company pool cars: bookings, cleaning, servicing, tax, penalties, and lease renewals Organising catering and hospitality for visitors and customer meetings Build strong relationships with external suppliers (cleaning, maintenance, property management) Manage office refurbishments and planned relocation for 2026 Events Plan and deliver office social events Candidate Profile Qualities Positive, flexible, and solution-focused; thrives under pressure Team player with the ability to work independently Proactive and eager to learn, grow, and contribute beyond the immediate task Ready to roll up their sleeves – nothing is beyond them Takes full ownership of the role, working autonomously Discreet and trustworthy, especially when supporting senior leadership Skills Strong organisational and time management skills Excellent written and verbal communication Friendly and professional manner when interacting with visitors and suppliers High attention to detail and ability to multitask Able to work at pace Tech-savvy, with the ability to liaise with IT and support basic troubleshooting Experience Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) Some experience in administration, reception, or office support (internship, temp work, or part-time role) is beneficial Experience with travel bookings or event coordination is a plus Individual The ideal candidate will live locally to Hammersmith Must be able to drive Smartly and professionally presented, representing the front of house and management team Must have the right to work in the UK The role is office-based, 5 days per week (08:30am–5:30pm) Company Package: Competitive salary Company pension 6% employer contribution 25 days holiday + bank holidays Company sick pay 4 x Death in Service ....Read more...

Business Administration Apprenticeship

Provide office and administration support as required Contribute to continuous improvement initiatives and adoption of new technology and processes Customer satisfaction and communication standards Office and facility cleanliness Completion of general administrative and daily assistant duties Timely delivery of client pricing tasks Accuracy and up-to-date management of supplier and client purchase orders Regular maintenance and updating of the client database Exceptional organisational skills with ability to prioritise under pressure Clear and professional communication and customer service skills Strong time management Proficient in Microsoft Office Attention to detail and accuracy in documentation Resilient, proactive and adaptable Customer-focused approach Digital literacy and openness to learning new systems, automation and AI tools 4/C+ in Maths and English GCSEs Provide administrative support to leadership and the hub co-ordinator team when required Act as the first point of contact for incoming calls and visitors to our office location Proactively manage client expectations and provide timely updates Assisting in facility management, key tasks include but not limited to, keeping the office environment clean and professional, ensuring the kitchen and bathroom amenities are safe, secure, clean and stocked where required Systems & Reporting Use Installer Pro to update the client database records and making sure this correct and up to date Monitor service KPIs and compliance measures (e.g. NSI standards) and provide reporting to management Assisting in general accounts / finance general admin daily duties Liaising with clients regarding orders placed, ensuring timely receipt of the corresponding purchase order (requisition document) for the services or products provided by CVL systems LTD. Training: Business administration level 3 Remote training delivery Onefile VLE 6 hours of dedicated training time every week Training Outcome:Possible full time permanent position upon completion of the apprenticeship.Employer Description:We specialise in delivering advanced security and automation solutions tailored to meet the needs of high-profile businesses and organisations. With a focus on excellence, reliability, and innovation, they proudly support their clients in achieving the highest levels of safety and operational efficiency. Since 2009 they have established themselves as a trusted provider of specialist security system designs and installations, offering competitive pricing without compromising on quality. Their comprehensive portfolio includes access control systems, HD CCTV surveillance, Barriers, Turnstiles, Speedlanes, Door automation, and Intercom systems. From design to installation and ongoing maintenance, they provide a seamless end-to-end service that prioritises the protection of premises, people, and assets.Working Hours :Monday to Friday 9am – 5pm with a 30-minute unpaid lunch breakSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative ....Read more...

Payroll Processor Apprentice

We're on the hunt for someone looking to further develop themselves and join us in our Payroll team as a Payroll Processor. This will come with an exciting opportunity to work towards a Level 5 apprenticeship. The Payroll Processor will assist in the collation and processing of the monthly payroll and annual processes including P11D’s, P60’s, salary review, PRP payments and PSA agreement. This also involves end of year and quarterly system updates. Provide support to colleagues and managers on general Payroll queries and complete admin and payroll tasks. What the role will look like: Assist in the processing of end-to-end payroll in adherence with legislation and company procedures Checking of the HR/Payroll processing system and records by ensuring that all of the employee information is received on time for the coming payroll month and all relevant payments/deductions are calculated and checked for accuracy Identify, investigate and resolve any discrepancies in information provided to payroll for input by all other areas of the Society Manual calculations including backpay, holiday pay, SSP, SMP and all other statutory payments Monthly management reporting Assisting with all enquiries from colleagues, Executive’s, HMRC, DWP and any other external bodies Work collaboratively with the HR Administration team Support the broader team to undertake process efficiency reviews. Ensure regular reviews of ways of working to ensure automation is taken full advantage of, avoid duplication of effort, and to support the team in adopting a continual improvement approach Assisting with system upgrades and testing as and when required including year-end processes Ensuring the Society is compliant with National Minimum wage regulations and Real Living Wage standards Administering and monitoring salary sacrifice schemes in line with regulatory and scheme requirements For more details on the role please refer to the job description at the bottom of the advert Training:This program covers the key duties of a Payroll Assistant Manager level 5, they include:  Manage and Analyse the payroll workload and accountabilities; giving you the skills to plan and prioritise the payroll schedule Provide direction and oversee the timely collation of both the payroll and the benefits data Provide expert practical and/or factual support and guidance internally and externally Manage direct responsibility for the pay and the benefit calculations in complex situations Lead and oversee delivery for the quality assurance of your team’s pay and benefit calculations Analyse and reconcile the finalised payroll process Lead all the operations and the systems to ensure compliance with any relevant legislation, regulations, codes of governance and professional ethics Contribute to the successful recruitment and retention of your team, providing leadership and guidance to identify and retain the best possible workforce Manage both personal and team professional and self-development. Ensuring personal skills are keeping up with industry standards, whilst providing job satisfaction for team members Analyse and evaluate the pay and benefits and reporting systems, procedures, and controls in line with changes in technology Design and implement effective communication strategies, which will allow for the improvement of overall team collaboration, efficiency and productivity Strive to maximise the efficiency and accuracy of all processes and payroll by providing continual improvements, using data to drive decisions Training Outcome:Full-time position upon successful completion of the apprenticeship. We’re a Disability Confident Leader and encourage disabled applicants and all from diverse backgrounds to apply. We’ll do what we can to adjust our recruitment journey and offer a guaranteed interview to disabled applicants who meet what we’re looking for. If you need any support with applying to one of our roles, get in touch at careers@westbrom.co.ukEmployer Description:Why choose the West Brom? At the West Brom we appreciate that our employees are unique individuals with differing needs depending on their specific circumstances and stages in life. When we say our people are the West Brom’s biggest asset that doesn’t mean just viewing them as employees. We’re proud of our heritage and absolutely believe that the West Brom is a great place to work. Our employers are the heart of bringing our new vision to life- where our customers and communities own a more secure future. Everyday, through the work they do together and the care they show, they’re helping turn that vision into real and lasting. We’re a Disability Confident Leader and encourage disabled applicants and all from diverse backgrounds to apply. We’ll do what we can to adjust our recruitment journey and offer a guaranteed interview to disabled applicants who meet what we’re looking for. If you need any support with applying to one of our roles, get in touch at careers@westbrom.co.uk.Working Hours :Monday to Friday 9am to 5pm, shiftsSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience ....Read more...