To assist the Executive Assistant and wider support team with the effective organisation, administration, and presentation of the office of the CEO and provide a comprehensive administrative service, which will also include our Senior Management Team.
To act as travel co-ordinator for UK travel bookings (rail/hotel).
To help manage office systems to ensure that documents, records, and information can be quickly, effectively, discreetly, and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
To help maintain an up-to-date action tracker, liaising with key staff as required to ensure timely completion of outstanding tasks.
To act as an ambassador for the CEO's office, exercising tact and discretion and always maintaining a high level of confidentiality.
To conduct research as required by the Executive Assistant/support team and to collate information and documentation as required.
To help contribute to the drafting of agendas, papers, reports, and presentations as required.
To help coordinate the arrangements for visits by guests to the Executive Office as required, including help in making arrangements in respect of hospitality and travel.
To help provide an administrative service for Executive Assistants and the wider support team as required, including diary management, scheduling meetings, attending meetings, taking notes, and creating actions.
To maintain full familiarity with the organisation’s administrative and academic structures.
To help organise and facilitate meetings and special events; scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
To carry out any other duty commensurate with the role as may reasonably be directed by the Executive Assistant/Support Team.
Training:Business Admin L3 Apprenticeship.Training Outcome:Excellent progression available within the company. The successful applicant will undertake more responsibilities as the apprenticeship develops with a strong view to securing permanent employment on completion.Employer Description:Global Banking School (GBS) is a dynamic and fast growing Higher Education provider with campuses across the UK. We are a vibrant and diverse family of committed staff bringing life-changing learning to a wider range of communities. Applying evidence-based research and corporate case studies to classroom learning, we provide higher education that has real impact and real world relevance.Working Hours :Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working....Read more...
To assist the Executive Assistant and wider support team with the effective organisation, administration, and presentation of the office of the CEO and provide a comprehensive administrative service, which will also include our Senior Management Team.
To act as travel co-ordinator for UK travel bookings (rail / hotel)
To help manage office systems to ensure that documents, records, and information can be quickly, effectively, discreetly, and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
To help maintain an up-to-date action tracker, liaising with key staff as required to ensure timely completion of outstanding tasks
To act as an ambassador for the CEO's office, exercising tact and discretion and always maintaining a high level of confidentiality.
To conduct research as required by the Executive Assistant / support team and to collate information and documentation as required.
To help contribute to the drafting of agendas, papers, reports, and presentations as required.
To help coordinate the arrangements for visits by guests to the Executive Office as required, including help in making arrangements in respect of hospitality and travel.
To help provide an administrative service for Executive Assistants and wider support team as required, including diary management, scheduling meetings, attending meetings, taking notes, and creating actions.
To maintain full familiarity with the organisation’s administrative and academic structures.
To help organise and facilitate meetings and special events; scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
To carry out any other duty commensurate with the role as may reasonably be directed by the Executive Assistant / Support Team.
Training:Business Admin Level 3 Apprenticeship.Training Outcome:Excellent progression available within the company. The successful applicant will undertake more responsibilities as the Apprenticeship develops with a strong view to securing permanent employment on completion.Employer Description:Global Banking School (GBS) is a dynamic and fast growing Higher Education provider with campuses across the UK. We are a vibrant and diverse family of committed staff bringing life-changing learning to a wider range of communities. Applying evidence-based research and corporate case studies to classroom learning, we provide higher education that has real impact and real world relevance.Working Hours :Monday - Friday, shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working....Read more...
Executive Assistant / Chief of Staff Are you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund. Company Overview This opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance. Job Overview As the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience. Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This Sector A career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team. This position is ideal for someone with some administrative experience who is ready to step up to an Executive Assistant role, bringing confidence, organisational skills, and a positive attitude. If you’re a born organiser with a talent for keeping things on track, this could be the perfect role for you! Salary: £20,000 to £28,000 per annum (depending on experience) Location: Quedgeley, with on-site parking Days: Monday to Friday (Office based) Key Responsibilities:Provide general administrative support to the Founder, assisting with daily tasks and business operations.Manage the Founder’s calendar, including scheduling appointments and organising meetings.Arrange travel and accommodation bookings, including coordinating travel itineraries.Attend networking events and meetings with the Founder to support relationship building.Answer phone calls and handle correspondence professionally, redirecting as necessary.Maintain and update records, perform data entry, and prepare basic reports.Organise internal meetings, manage logistics, and arrange refreshments when needed.Coordinate staff social events and assist with event planning for the company.Assist with document preparation and minor financial administration tasks, including spreadsheet updates.Requirements:Some experience in an administrative or assistant role (ideally 1 year or more).Competent with Microsoft Office (Word, Excel, and PowerPoint).Organisational skills with attention to detail and a proactive approach.Good communication skills, both written and verbal.Ability to manage multiple tasks, prioritise effectively, and meet deadlines.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. If you’re interested in joining a dynamic team in a growing business, please send us your CV today.....Read more...
An exciting opportunity has arisen for an Operations & Delivery Assistant to join a growing caf brand offering traditional beverages, fusion street food, and desserts blending heritage with modern caf vibes.
As an Operations & Delivery Assistant, you will be supporting daily operations, logistics, and executive administration, ensuring smooth workflows and timely deliveries.
This is a part-time permanent role working 2-3 days a week offering benefits and a starting salary of £10,000.
Please note: This role involves making deliveries to stores and franchise sites as part of your responsibilities.
You will be responsible for:
? Coordinating operational activities across stores and support teams.
? Placing and tracking supplier orders for operational and construction projects.
? Liaising with site managers to maintain efficient day-to-day operations.
? Managing deliveries across London, ensuring items reach their destination in excellent condition.
? Providing administrative and executive support, including scheduling, calendar management, and email correspondence.
What we are looking for:
? Previously worked as an Operations Support Coordinator, Operations Coordinator, Operations Assistant, Logistics Coordinator, Service Coordinator, Operations Administrator, Service Administrator, Schedule ror in a similar role.
? Proven experience in operations, coordination.
? Strong organisational skills with the ability to manage multiple tasks.
? Competent in Google Workspace or Microsoft Office.
? Full UK driving licence and willingness to travel across London.
Whats on offer:
? Competitive Salary
? Additional leave.
? Free on-site parking
? Flexible work options
This is a fantastic opportunity to join a dynamic team in a hands-on operational role to take the next step in your career!
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resour....Read more...
An exciting opportunity has arisen for an Operations & Delivery Assistant to join a growing caf brand offering traditional beverages, fusion street food, and desserts blending heritage with modern caf vibes.
As an Operations & Delivery Assistant, you will be supporting daily operations, logistics, and executive administration, ensuring smooth workflows and timely deliveries.
This is a part-time permanent role working 2-3 days a week offering benefits and a starting salary of £10,000.
Please note: This role involves making deliveries to stores and franchise sites as part of your responsibilities.
You will be responsible for:
* Coordinating operational activities across stores and support teams.
* Placing and tracking supplier orders for operational and construction projects.
* Liaising with site managers to maintain efficient day-to-day operations.
* Managing deliveries across London, ensuring items reach their destination in excellent condition.
* Providing administrative and executive support, including scheduling, calendar management, and email correspondence.
What we are looking for:
* Previously worked as an Operations Support Coordinator, Operations Coordinator, Operations Assistant, Logistics Coordinator, Service Coordinator, Operations Administrator, Service Administrator, Schedule ror in a similar role.
* Proven experience in operations, coordination.
* Strong organisational skills with the ability to manage multiple tasks.
* Competent in Google Workspace or Microsoft Office.
* Full UK driving licence and willingness to travel across London.
Whats on offer:
* Competitive Salary
* Additional leave.
* Free on-site parking
* Flexible work options
This is a fantastic opportunity to join a dynamic team in a hands-on operational role to take the next step in your career!
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Our client is seeking a highly organised and discreet Executive Operations Co-ordinator to provide direct support to the executive team of three. This pivotal role will involve a mix of personal assistant duties, office management, document drafting, and meeting administration.
This is a varied and trusted role at the centre of a busy and evolving organisation. The successful candidate will take ownership of day-to-day coordination tasks, help maintain structure across the executive team, and bring a professional presence to the wider office.
Key Responsibilities
- Executive Support
- Act as the central liaison and unifying force within the executive team
- Manage diaries and schedule meetings for the Aerodrome Manager, CEO, and Head of Finance
- Draft routine correspondence and assist with the preparation of reports, presentations, and internal communications
- Organise travel, accommodation, and expense submissions
- Maintain discretion when handling confidential or sensitive information
- Meeting & Document Administration
- Prepare agendas, take accurate minutes, and track follow-up actions for leadership and operational meetings
- Format and proof documents, reports, and board materials
- Maintain document filing systems, both electronic and hard copy
Office & Resource Management
- Monitor office supplies, printer resources, and basic facilities needs
- Liaise with suppliers and maintenance contacts as needed.
- Support onboarding of new staff (e.g. pass applications, desk setup, key access)
Team Liaison
- Act as a point of contact for internal coordination between departments on behalf of the executive team
- Support event coordination and leadership visits as required
Person Specification
Essential:
- Proven experience in an administrative or PA/EA role
- Strong written English and document formatting skills
- Highly organised, discreet, and adaptable
- Comfortable working under pressure and balancing multiple priorities
- Confident with Microsoft Office and diary management tools
Desirable:
- Experience in a complex or regulated work environment (aviation, healthcare, legal)
- Familiarity with basic office operations (procurement, IT liaison, staff support)
- Ability to spot inefficiencies and improve local processes
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...
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Full-Time; Contract(12-month maternity leave coverage until September 2026)Wage & Paygrade: $28.23/hr. (PG130) Plus Benefit Allotment (35 hrs./per week)Date Posted: July 11th, 2025Who we are… The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences. At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees, or the community. The Administration Assistant will report to the Executive Assistant & Manager of Corporate Administration. This position plays a critical role in linking our daily administration activities and will need to have a high degree of attention to detail, project coordination skills, exceptional customer service, confidentiality and align to organizational process, templates, and standard operating procedures.Our ideal candidate will be an individual that enjoys administrative tasks, is technically proficient, enjoys contributing to a high performing team and has great interpersonal skills.Why join our Team?
Exhilarating and fun-loving cultureFlexible work environmentOpportunity for free or discounted tickets to shows, events, sports games, and much moreStaff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships!
What will you do this year?In conjunction with the Executive Assistant & Manager of Corporate Administration, the duties for this position include but are not limited to:General Administration & Reception
Administration tasks including filing, faxing, photocopying, and postage (maintain & fill as needed).Develop & manage confidential excel & Momentus databases.Report & presentation coordination in standardized templates and formats.Provide break relief for PNE reception.Take, transcribe (all formats) and distribute minutes of meetings as directed.Maintain photocopy room, office supplies and arrange service requests as needed.Order corporate business cards as needed.Gift basket/thank you card coordination as needed.
Sales Administration
Supports sales & corporate partnerships with:
Client documentation support including background/credit research, contracts event memos, invoicing and survey distribution & reporting.Attendance tracking for annual report.Weekly cross checks for consistency of event details between all PNE websites, FAQs and signage.FAQ facilitation & distribution with support from TicketLeader.Sales venue, competitor and lead research, data entry for Momentus.
Community Administration
Supports Account Manager Facility Sales with:
Coordinating the community ice clients by managing the client bookings, contracts, invoicing, payments and communication to operations.
Supports Communications & Community Engagement Manager with:
Distribution of community donations.Community outreach meetings coordination and communications.Internal and external communication materials.
What else?
Must have successful completion of Grade 12.Must have a minimum of 4 years of work experience within an administrative capacity.Successful completion of an Administrative Certification program considered an asset.Must have advanced proficiency in computer applications including but not limited to MS Office Suite, Teams with a minimum typing speed of 50 words per minute.Must have a keen attention to detail with strong written and verbal communication skills, including but not limited to:
Excellent customer service skills (communication skills both written (email/letters etc.) and verbal (phone) and can manage thru difficult/conflict conversations with clients.Excellent knowledge of business English, punctuation, grammar and vocabulary.
Must have strong time management skills with:
Ability to perform assigned tasks within expected deadlines, utilizing prescribed work methods and procedures.Ability to take initiative to be proactive with the ability to function with some independence and under pressure and ability to meet multiple service demands as the same time.Flexibility to easily accept changing priorities and tasks as delegated.
Ability to follow established procedures and to use initiative and judgment as required.Ability to deal with confidential matters and use discretion.Ability to facilitate gathering information from multiple departments.Must be available to work from 8:30AM – 4:00PM, Monday – Friday.Must be available to work on-site in this role.Candidates must undergo a Criminal Record Check.
Who are you?
Team player.Committed to striving for excellence.Skilled at time management.Organized and detail oriented.
Where and when to APPLY? Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled. The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.....Read more...
Managing and organizing physical and digital files and records
Ordering and maintaining office supplies and equipment
Scheduling, coordinating, and managing meetings and appointments
Booking meeting rooms and arranging for catering or other logistical needs
Supporting our Quality team with administration duties when required
Training:Business Administrator Level 3.
The training for this program is entirely workplace-based, meaning you'll learn and develop your skills directly within our company environment. You will be fully supported throughout your apprenticeship by both a dedicated training coach and a mentor, who will provide guidance, feedback, and support as you progress.Training Outcome:A Level 3 Business Administration apprenticeship provides a strong foundation for various career paths. Upon completion, you can progress to more senior administrative roles, such as Office Manager, Personal Assistant, or Administration Executive. The skills you gain are highly transferable across different sectors, allowing you to specialize in areas like HR, finance, or project management. Many apprentices also choose to pursue further qualifications, such as a Level 4 apprenticeship in a related field like Team Leading or Project Management, to continue their professional development and move into supervisory or managerial positions.Employer Description:We are a further education college that serves the community of Surrey and the neighbouring county of Middlesex. We have three campuses that are closely located to the town centres of Weybridge and Ashford, with very good local transport links and train links to London.
We are proud to offer both full and part time education and training across a broad range of subjects and course levels for both young people and adults.
More than 6,000 students choose to study with us each year either to start or enhance their career pathway, or to broaden their skills and knowledge for their own professional development.Working Hours :Monday to Thursday 08:30 to 17:00 and Friday 08:30 to 16:30Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Logical,Team working,Creative....Read more...
You’ll play a key role in supporting day-to-day operations and delivering excellent service to internal and external stakeholders.
Main duties include:
Deliver proactive and efficient administrative support to our GP Federation and member practices
Manage multi-channel correspondence, including emails and phone calls, liaising across practices in both localities
Schedule meetings, coordinate appointments (where required), and maintain shared calendars
Provide personal assistant support to one or more PCN Clinical Directors, ensuring clinicians’ schedules are well-organised and managed
Support internal and external communications, including electronic correspondence, updating newsletters, and maintaining web content
SystmOne is a clinical system which is used across the NHS to store health records; you will use this to extract relevant data monthly, build clinician rotas, and oversee holiday planning when directed
Develop a strong understanding of SystmOne to respond confidently to general enquiries
Assist Operational and Business Managers with general administrative tasks related to PCN/Federation oversight
Investigate routine enquiries, providing clear advice and practical support as needed
What you'll learn:
Proficiency in office systems and streamlined business processes
Strong communication skills and effective time management techniques
Collaborative teamwork within professional business environments
Competence in digital tools such as Microsoft 365, including note taking
Operational knowledge of the SystmOne clinical system
Familiarity with NHS and primary care procedures
Understanding of data protection regulations and patient confidentiality protocols
Effective workplace communication in healthcare settings
Training:
The successful candidate will complete Level 3 Business Administration Apprenticeship Standard
This will be delivered in the workplace, with a tutor visiting once a month
Training Outcome:
Upon completion of the apprenticeship there is the possibility of permanent employment and going on to complete further qualifications for the right person
Employer Description:GP practices in Easington and Sedgefield are members of a not-for-profit Community Interest Company – South Durham Health CIC.
Community interest companies exist to benefit communities and the purpose of South Durham Health CIC is to relieve illness and promote health amongst residents and patients registered with GP practices and those who work in the localities of Easington and Sedgefield.
SDH delivers health services to patients across both localities and provides support, training, and education to its member practices.
The membership of SDH is drawn from partner General Practitioners in seventeen GP practices. SDH is overseen by a Board of Directors. Directors are elected by and from the membership. The Board is supported by a chief executive and management team providing full time leadership and support for SDH. The management team includes staff with a range of skills and expertise including experienced former practice managers.Working Hours :Monday - Friday, 8.00am - 4.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
This apprenticeship offers a fantastic opportunity to develop core administrative skills and gain insight into the operations of primary care services within the NHS framework. In addition to supporting day-to-day operations, you will also assist with data collection, reporting, and analysis to help inform decision-making and improve service delivery.
Duties will include:
Deliver proactive and efficient administrative support to our GP Federation and member practices
Manage multi-channel correspondence, including emails and phone calls, liaising across practices in both localities
Schedule meetings, coordinate appointments (where required), and maintain shared calendars
Provide personal assistant support to one or more PCN Clinical Directors, ensuring clinicians’ schedules are well-organised and managed
Support internal and external communications, including electronic correspondence, updating newsletters, and maintaining web content
SystmOne is a clinical system which is used across the NHS to store health records; you will use this to extract relevant data monthly
Develop a strong understanding of SystmOne to respond confidently to general enquiries
Assist Operational and Business Managers with general administrative tasks related to PCN/Federation oversight
Investigate routine enquiries, providing clear advice and practical support as needed
Assisting with analysing and interpreting key data and information to help inform decision-making and service delivery; RAIDR, Power BI, national data sources
What you'll learn:
Proficiency in office systems and streamlined business processes
Strong communication skills and effective time management techniques
Collaborative teamwork within professional business environments
Competence in digital tools such as Microsoft 365, including note taking
Operational knowledge of the SystmOne clinical system
Familiarity with NHS and primary care procedures
Understanding of data protection regulations and patient confidentiality protocols
Effective workplace communication in healthcare settings
Training:
The successful candidate will complete Level 3 Business Administration Apprenticeship Standard
This will be delivered in the workplace, with a tutor visiting once a month
Training Outcome:
Upon completion of the apprenticeship there is the possibility of permanent employment and going on to complete further qualifications for the right person
Employer Description:GP practices in Easington and Sedgefield are members of a not-for-profit Community Interest Company – South Durham Health CIC.
Community interest companies exist to benefit communities and the purpose of South Durham Health CIC is to relieve illness and promote health amongst residents and patients registered with GP practices and those who work in the localities of Easington and Sedgefield.
SDH delivers health services to patients across both localities and provides support, training, and education to its member practices.
The membership of SDH is drawn from partner General Practitioners in seventeen GP practices. SDH is overseen by a Board of Directors. Directors are elected by and from the membership. The Board is supported by a chief executive and management team providing full time leadership and support for SDH. The management team includes staff with a range of skills and expertise including experienced former practice managers.Working Hours :Monday - Friday, 8.00am - 4.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Analytical skills,Team working....Read more...
