Assistant Accountant Apprentice

Financial Record Keeping:

Maintaining accurate and up to date records of purchase invoices and payments This includes data entry and filing

Bank & Credit Card reconciliation:

Reconcile all transactions and identify any issues or request backup documents and invoices

Invoice Processing:

Receiving and recording invoices from suppliers This involves obtaining dual authorisation signatures from members of staff that are authorised to raise purchase and works orders and the department manager responsible for the delivery of the works

 Supplier Relationship management:

Acting as a point of contact for suppliers, handline queries, and resolving discrepancies related to invoices and payments

Reconciliation of Supplier Statementsl

Comparing supplier statements to the Company’s records to ensure accuracy Resolve any issues to a satisfactory conclusion

Petty Cash:

Manage petty cash by issuing reimbursement for purchases with a valid receipt, adhering to the Company’s procedure. Maintain the petty cash ledger and reconcile at each month end, balancing to the physical count

Producing Reports:

Produce and distribute reports for the department as required by the Company Accountant. This includes Debtors, Creditors, Timesheets, Cash Flow etc

Liaising with other departments:

Communicating with other departments within the Company regarding purchase-related matters

Credit Control:

Track outstanding invoices to ensure that payments are received on time Chase payments when they are late and take the appropriate action to recover the monies as directed by the Company Accountant by means of sending reminders, statements, making phone calls and emails Resolve payment disputes where possible, escalating to the Company Accountant where appropriate and in line with the procedure

Receipt of goods in:

Check delivery documentation, verifying delivery notes against purchase orders to confirm accuracy Ensure the safe and efficient unloading of goods from delivery vehicles, using the pallet truck where necessary Inspect received goods for any damage during transit and documenting any issues Ensure that the quantity and quality of received goods match the order and specifications.  Accurately record the receipt of goods in SimPRO

Repairs / Returns (RMA’s):

Prepare goods for return, making sure all documentation is completed

Check open PO’s:

At the end of each Week/Month, check what PO’s are open and see if any have been received. This will mainly be ones delivered to site and will need to be checked with the engineer. This can then be receipted in on SimPro so we capture the correct costs onto the job

Stock takes:

Assist the Procurement & Materials Coordinator carry out a stock count of all items in dedicated warehouses Accurately record the quantity of each item, using the tools provided such as stock report sheets Input stock count after the stock count has been approved by the Company Accountant to ensure that the computer stock system carries accurate stock numbers

Training:
Your apprenticeship training will take place 'in house', with Tutor contact once per week via Microsoft Teams There will be additional professional development learning sessions that you will be invited to, with subject specialist Tutors

Training Outcome:
This is a great chance to learn on the job, as part of a small close knit team and expand your Accountancy skills and knowledge A chance of progression for the right individual

Employer Description:
Leading independent specialist providing security, safety, asset protection and building management solutions and associated applications. With our network of fully qualified and accredited engineering personnel, we provide national coverage, supporting medium and large scale businesses meet their security and life safety requirements.

Working Hours :
Monday - Friday, 8.30am - 5.00pm - with 1 hour lunch

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative