Apprentice Administrator

Liaise with suppliers as needed to ensure smooth operations. Complete loading schedules and notify unloaders within agreed timeframes. Send completed loading schedules to management punctually. Keep the work allocation sheet updated with relevant and accurate information. Ensure all pictures taken by off-loaders as proof of job completion are properly filed. Review and follow up on customer complaints as part of tracking reports. Review and follow up on supplier complaints through external reports. Liaise with customers and suppliers to maintain positive relationships. Support internal and external customer service feedback and reporting activities. Send out correspondence and forms using Adobe or other software as required. Assist with raising invoices and purchase orders. Support the reconciliation of invoices from subcontractors and mileage claims from employees. Receive and handle incoming calls professionally, logging all actions taken. Ensure all activities are completed within agreed timeframes. Authorise loader holiday requests as required. Support recruitment activities including screening applicants and coordinating trial days. Maintain accurate records of all incoming telephone calls and follow-up actions. Provide feedback and reports as directed by General Manager or Managing Director. Assist the finance department with invoice reconciliation and supplier payments. Support the HR department with employee enquiries and training initiatives. Provide general administrative support as needed.

Training:
Training delivered on site and remotely

Training Outcome:
Opportunity to progress to level 4

Employer Description:
Kaybee tailor their services to meet customers individual needs with the ability to adapt and respond to unique challenges

Working Hours :
Monday to Friday, times to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Administrative skills,Patience