Business Administrative Assistant Apprenticeship

Manage general correspondence and be the main point of contact for parents regarding admissions etc. and other external enquiries. Supporting the registration paperwork relating to new starters at the nursery and reservations  Alongside the Nursery Manager, help ensure that the Nursery meets its obligations in relation to health & safety, equal opportunities, diversity and discrimination and other relevant statutory obligations.   Monitor and maintain insurance policies  Alongside the Nursery Manager, initiate cost-saving/cutting arrangements, negotiate purchasing contracts ensuring, where possible, ordering nursery supplies at minimal cost.  Maintaining family and account records on the nursery computer programme which training will be provided.  Review of the monthly Suggested Fee Report. Raise any concerns with the Nursery Manager.  Collection of fees including the administration of Childcare vouchers, pursuing outstanding fees and resolving any account queries.  Maintaining accurate and confidential staff, children, and parents' records.  Generating reports that are appropriate and approved by the Nursery Manager. 
Preparing the monthly payroll spreadsheet. Ensure that this is authorised by the Nursery Manager/Deputy before forwarding to the Accountant. 
Liaising with the Nursery Manager with general employee administration. General computer use, accurate use of Microsoft Office Application 
Working with Nursery Software-Baby’s Days 
Keeping petty cash records.  Welcoming parents, children and visitors and provide a tour of the setting.   Communicating pleasantly and effectively in person, in writing and on the telephone. Keeping the office tidy.  Working closely with the Nursery Manager/ Deputy. General office duties   Any other duties requested by the Nursery Manager/ Deputy. 

This job description is not exhaustive and may be reviewed further to the requirements of the nursery. 

Training:
Waltham Forest College - 707 Forest Road, Walthamstow, London, E17 4JB. 1 day a week. On-site training.

Training Outcome:

Office Manager or Senior Administrative Assistant.

Employer Description:
The core principles of Purple Lion Day Nurseries were first created in 2010 by the founder, Hardus Meyer where the need to transform the nursery industry was envisaged. To bring a warm hearted and enjoyable journey, where the focus is on each child, each family and each team member, simultaneously. A place where positivity and individuality strive every day. This vision stemmed from previously working with 50 nurseries around London while Hardus operated a sports coaching business. It came to light that there was an opportunity to adapt the nursery sector towards a more positive and thriving environment, for each individual involved in every journey. This vision was then developed over the last 5 years to completely incorporate the core values of Purple Lion Day Nurseries, resulting in the Purple Lion Day Nurseries celebrating its 5th year anniversary in April.

Working Hours :
Monday to Friday 9am to 5pm, shifts, may work evenings and weekends.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Team working,Initiative