Commercial Administrator Apprentice

Purpose of Post

Provide effective administrative support to the Strategic Contract Management Lead and departmental Contract Manager focusing on contract management, specifically, contract administration and related processes Assist in the collection, organisation, migration, and sharing of contract documentation and data Deliver technical and administrative assistance to the team in areas such as contract spend, supplier relationship management, stakeholder engagement, communication, responsible procurement, and contract lifecycle management Collaborate with colleagues to ensure seamless and consistent service delivery Prepare, collate, and format contract-related data for processing, review, and advanced analysis by relevant stakeholders Communicate findings and outcomes clearly to various audiences, analyse both structured and unstructured contract data to support business decisions, integrate data from multiple sources as directed, and ensure all data handling complies with legal and ethical standards Look after various email inboxes relating to specific corporate contracts

Main Duties & Responsibilities:

Take care of the administration of the Business Travel contract, including daily monitoring of the Business Travel inbox, adding new users in a timely fashion, dealing with queries from the business and the supplier Support the Contract Manager in the administration of the contract Assist the Contract Manager in the administrative tasks relating to other Corporate Contracts, including but not limited to Taxis, Print, Delivery, Tail spends and other contracts managed by Commercial Service as requested by the Strategic Contract Management Lead Assist in gathering and interpreting information from a variety of sources to support contract processes and reporting, utilising multiple IT packages and systems Assist with the administration and maintenance of the Contract Register and associated information assets Look to continuously improve processes and practices around contract administration Support the team on gathering market intelligence and contract data and inform the development of specifications, KPIs, SLAs etc Work collaboratively with colleagues across the Department to review and improve contract utilisation Support the analysis and presentation of contract data using textual, numerical, graphical, and other appropriate visualisation methods for the intended audience

Job Description:

Assist in the development and maintenance of contract data dashboards and reporting tools Support the coordination and facilitation of contract user groups and all associated communication campaigns Develop a working knowledge of legal and regulatory requirements relating to contracts, including public procurement legislation, Data Protection, Health & Safety, Compliance etc Administration of Customer Satisfaction Surveys for corporate contract users Assist with the organisation and delivery of contract-related training sessions as required Actively participate in team meetings and contribute to the achievement of team objectives Build strong relationships with business stakeholders and commercial Services team Contribute to the publication and updating of internal and public commercial web content relating to contracts if requested Undertake any other duties relevant to the role of Contract Administrator as may reasonably be requested

Training:
You will be supported to achieve the Business Administration Level 3 Apprenticeship Theoretical training will be Biweekly with the support of the training provider Practical training and support will be given in the workplace allowing you to embed your learning in the working environment You will receive hours 6 per week to support with your apprenticeship studies

Training Outcome:
On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation

Employer Description:
The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

Working Hours :
Monday - Friday, 9.15am - 5.00pm core hours. Flexibility will be required for business needs

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience