Apprentice Administration Assistant

As an apprentice administrator at Chichester College your days would include helping with the day to day running of the department by running admin tasks, such as timetables, class lists, tracking of student’s progression and collating resources to support the teaching and learning, and you will be supporting the department’s management team by support their diaries, attending meeting to take minutes and collating data into easy to read reports.

Key Responsibilities:

To undertake a range of administrative duties to support the work of the English Maths and ESOL team. To provide administrative support to the Teaching and Learning Manager and Directorate Management team. To provide an efficient and effective administrative service for the English, Maths and ESOL team, dealing with enquiries from staff, students and exam boards. To provide effective support services to staff and students within the area, maintaining excellent customer service at all times. To update and maintain diaries and calendars, databases, records and reports. To liaise with staff and external organisations, as appropriate. To prepare documentation and correspondence to support the core business and administration of the area and ensure that information is sent out in a timely manner. To provide effective administrative support for the successful implementation of curriculum and cross College initiatives, including student records and supporting cross college meetings. To provide support when necessary to ensure that area and cross College events, such as Information Days, run smoothly.

Training:
Business Administration Level 3 Apprenticeship. On the job mentoring and help with experienced colleagues.

Training Outcome:

There is potential for a permanent position on successful completion of the apprenticeship. The college is one of the largest employers in the area and are always looking for good administrator staff across the campus and in the wider group of 6 other colleges in the West Sussex area.

Employer Description:
Chichester College Group is the largest provider of further education in West Sussex and Brighton & Hove. Through our colleges, we educate and train around 25,000 full and part time students every year and provide teaching excellence to meet the future needs of the regions’ employers.

Working Hours :
8.30am/9.00am to 5.00pm/5.30pm, Monday to Friday, including 6 hours for study time.

Skills:
Excellent communication,Team Player,Good verbal skills,Accomplished written skills,Works under own initiative,Interpersonal skills,Good time management,Meets time deadlines,IT Literate,Good keyboard skills,Self-motivated,Customer focused,Comfortable at all levels,ability to multi-task,Forward thinking,Prioritises,Polite,Helpful Nature