Business Admin Apprenticeship

The main purpose of the role will be to offer administrative support to the Office Manager in the main school office. No two days are the same; working in a school office develops excellent flexibility and is never boring!

Some day-to-day tasks will include:

Monitoring and responding to emails Making and answering phone calls Registering children and undertaking First Day Response (phoning to ascertain reasons for absence) Routine strategic data tasks such as free school meals administration Stock checks and receipting of goods

The successful candidate must be able to work using their own initiative, be well organised and a good communicator whilst prioritising and managing workload.

The apprentice role will include the use of project management principles to plan, monitor, deliver and report on the progress of a project within their area of responsibility.

You will develop a wide range of transferable skills that will be highly sought after across all sectors.

Your role will add value to the organisation where you will interact with children, parents/carers and school staff, as well as external stake holders.

You will contribute to the efficiency of the school, with full support of Office Manager and wider Senior Leadership Team.

Reception and Administration:

Provide routine administrative support including:

To be the first point of contact for visitors to the school, extending a warm welcome to callers - including children, parents/carers, visitors, contractors and delivery staff To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required To ensure that the reception area remains tidy, and that literature and forms are updated and replenished as necessary Conduct First Day Response procedure for absent students To receive and sign for all packages and deliveries and keep a record of outgoing mail Contribute to the smooth running of the school office; use initiative and manage workload and deadlines To create and send communications to parents/carers via School Gateway as instructed by Senior Leaders (including assisting with arrangements for school trips and events) Contribute to the overall work of the school’s ethos/work/aims of the school To maintain manual and computerised records and use relevant ICT packages; Word/Excel/Google Drive

Training:

Business Administrator Level 3.

On the job training delivered in-house, off the job training at the Training Providers premises to be delivered on day release. All training to be done during contracted hours. 

Training Outcome:

Could lead to a permanent position at end of apprenticeship should the school have vacancies.

Employer Description:
Greenfields Community Primary School is a vibrant school at the heart of the community, for children aged 9 months to 11 years.

Working Hours :
Monday to Thursday 8am - 4pm and Friday 8am - 3.30pm Term time only - 38/52 weeks

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience