PMO Support Officer Apprentice

Purpose of Post:

To support the work of the Enterprise Portfolio Management Office (EPMO) in delivering the City of London Corporation’s approach to Portfolio Management, which includes application of the Project Procedure, use of the Project and Programme Management (PPM) system and support to relevant projects and programmes.

To provide administrative support to the Head of EPMO and the Assistant Director for Portfolio Management.

Main Duties & Responsibilities:

Administrative Support:

Assist with scheduling and organising meetings and events Prepare and distribute papers and other materials Maintain records of meetings and events

Communication and Coordination:

Manage the shared mailbox and calendar Support communication with the internal project management community, answering queries by providing information and advice Assist in mainting project management information, tools and templates

Data Management and Reporting:

Maintain the timetable of EPMO regular reporting Maintain portfolio, programme and project data in the PPM system Generate portfolio, programme, project and other reports in the PPM system Carry out PPM system administration processes such as user management

Project Support:

Assist PMO Analysts within the EPMO team in supporting the management and delivery of Tier 0 (major) projects as required

Additional Responsibilities:

CoLC Policies and Procedures:

Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post To undertake any duties that may reasonably be requested appropriate to the grade

Training:

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies.

Training Outcome:

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.

Employer Description:
The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

Working Hours :
Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs. The role is 3 days in the office, 2 days working from home.

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Administrative skills,Number skills,Logical,Team working,Non judgemental