Business Administration Apprentice

Main Duties & Responsibilities

To support the Education Strategy Unit in its delivery of the education strategy by:

Using appropriate technology (in particular tools within Microsoft 365) to provide administration support to the ESU, including email management, scheduling meetings, minuting, financial administration, stationery and supplies management, document filing and printing. Supporting the diary management of the Strategic Director for Education and Skills. Providing administrative support for meetings and forums with schools, cultural organisations, businesses and other external stakeholders. This will include: scheduling meetings, distributing agendas and papers, taking accurate minutes and organising basic catering. Providing communications assistance to the Education Strategy Unit, including drafting communications to internal and external stakeholders, using the most appropriate channels to communicate effectively. Representing the Education Strategy Unit, the Education Board and the City of London Corporation internally and externally as required in relation to all duties of the post. Developing effective working relationships with internal and external stakeholders. Maintaining a comprehensive database of contacts across the City Corporation’s Family of Schools, and assisting in managing a database of internal and external contacts. Supporting the ESU in their delivery of a variety of in-person events, including the London Careers Festival and the Education Board dinner.

Additionally:

Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out the duties of the post. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. Undertake any other duties that may reasonably be requested in relation to the post.

Training:

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies. 

Training Outcome:

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation. 

Employer Description:
The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

Working Hours :
Monday to Friday, 9.00am - 5.00pm, core hours. Flexibility will be required for business needs.

Skills:
Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills,Logical,Team working,Non judgemental,Patience