HR Apprentice

Generalist HR - London

Gain an understanding of the administration required during the employee life cycle by supporting with new joiner, employee and leaver tasks. Assisting with the coordination of all pre-employment checks, including pre-employment medicals, referencing and background verification, working alongside our screening provider. Assisting with right-to-work checks. Chasing outstanding paperwork. Assisting with weekly new joiner inductions – preparation of schedules, liaising with presenters for the inductions and presenting to new joiners. Scheduling 'new joiner catch-ups' with new joiners to the firm. Scheduling 'exit interviews' with leavers from the firm. Updating and maintaining the HR work-in-progress documents. Assist with end-of-probation letters. Assist with joiner, leaver and probation administration. Schedule meetings for the team, including booking meeting rooms. Arrange couriers for equipment collection, as necessary. Gain an understanding of all HR systems.

Reward and Benefits

Filing of new joiner payroll forms into the relevant payroll folder. Sending out P45s to leavers. Co-ordination of payments and notification of Long Service Awards. Responding to requests for bank details from the Business Acceptance team. Arranging baby gifts for new parents. Coordination of bookings for benefits sessions (pension 1:1, pilates workshop, CPR training). Timely processing of benefits-related invoices to the Onventis portal for approval. Assist with organising internal and external meetings, including booking rooms.

Early Careers

Support with the screening and file management of applications on the Firm’s application tracking system. Organise and facilitate the firm’s assessment days and events. Prepare communications and key documents to be sent to candidates and future trainees. Update legal publications profiles, organising trainee articles and liaising with marketing for submissions. Create engaging content for social media, organising events (Instagram live, Q&A) and drive the social media strategy to increase followers.

Talent Acquisition

Assist with booking interviews, including booking meeting rooms. Assist with responding to candidate queries. Assist with advertising roles across a number of different platforms and social media. Assist the team with TA administration, ensuring that the Firm’s document management system is up to date and maintained. Assist with tracking and logging invoices.

General

Assisting with the production of confidential documents and sensitive information for members of the HR team, managers and partners, ensuring all details are proofread before circulation. Respond to general HR queries and direct to the relevant HR team if unable to assist directly. Maintain electronic staff files, ensuring compliance with GDPR. Diary management for the HR team. Scanning and photocopying as required. Project work within the scope of the post-holder's abilities. Set up and maintain files in an efficient manner, ensuring that they are appropriately named, categorised, up to date, in chronological order and tidy. Organise any travel arrangements as appropriate.

Training Outcome:

Over your apprenticeship you’ll gain the skills, confidence and experience you need to apply for a permanent position at Bird & Bird or elsewhere. You may choose to continue your career within a core HR role or focus on a specialist area such as Reward & Benefits, Early Careers or Talent Acquisition.

Employer Description:
Bird & Bird is an international law firm with offices across Europe, North America, the Middle East, and the Asia-Pacific region. We’re one firm internationally, which is something our clients value because it brings consistency, collaboration, and clarity. Our vision is to be the number one law firm in the world for organisations being changed by the digital world or those leading that change. From commercial to intellectual property, and dispute resolution to financial regulation, we’re a full-service law firm with a stellar, global reputation for providing sophisticated, pragmatic advice to companies which are carving the world's digital future. We’re interested in the world, current issues, and emerging trends. We’re an outward looking, sector-focused firm, specialising in Automotive, Aviation & Aerospace, Defence & Security, Energy & Utilities, Financial Services, Life Sciences & Healthcare, Media, Entertainment & Sport, Retail & Consumer, and Technology & Communications.

Working Hours :
Monday to Friday. Shifts to be confirmed.

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Pursuing a career in HR,Knowledge of Microsoft 365,Written communication skills,Fast-paced environment,Punctuality,Positive and proactive