Operations Coordinator Jobs   Found 54 Jobs, Page 3 of 3 Pages Sort by: Relevance Date

Purchasing Apprentice

1. Perform general office administrative tasks, which include checking/processing order acknowledgements, shipping paperwork, confirming prices, products, and delivery dates, which include reporting any discrepancies back to the order originator. 2. Maintain data summarising currency requirements and cash flow, as well as estimated times of delivery for use by other departments of the management team. 3. Setting up stock codes and specification sheets on the group IT System. 4. Assisting the Purchasing Manager with processing/confirming orders for sale/transfer of inventory between other companies and sites within the Group. 5. Arranging artwork proof confirmation for new stock codes and saving them onto the system. 6. Consult with freight forwarding partners to maximise supplier efficiencies, ensuring on-time shipment and arrival of containers. 7. Update purchase orders and maintain container import records to track orders and shipment progress, communicating to warehouse and sales. 8. Creating warehouse receipts of intake stock onto the system upon of documentation receipt. 9. To assist in stock discrepancies 10. Communication of non-conformances throughout the department 11. Make use of business systems to maintain activities/tasks allocated to each purchase order to ensure on-time and in-full deliveries. 12. To provide cover for other members of the Purchasing team, as appropriate. 13. Data gathering to assist in purchasing project work. 14. Any other responsibilities commensurate with the nature of the role.Training:At Leeds City College, an apprentice spends 20% of their normal working hours in ‘off-the-job’ training – this can take place weekly, monthly or in one concentrated block of time. As an example, if an apprentice was working 35 hours a week, they would spend 7 hours a week on ‘off-the-job’ training. You will have access to a Personal Tutor who comes to see you at our premises in Sherburn-in-Elmet. In addition to the support from college, you will go through the Cromwell Curriculum - an internal induction programme aimed at providing you with the knowledge and skills you need to progress in your career with us.Training Outcome:Starting as a Purchasing Apprentice is the perfect foundation for a career in procurement. As you develop skills in supplier management and order coordination, you could progress to roles such as Purchasing Assistant or Junior Buyer, gaining more responsibility in sourcing and cost management. With experience and training, opportunities to become a Purchasing Coordinator or Buyer open up, allowing you to take a more strategic role in procurement processes. With years' experience, you could move into managerial positions, overseeing purchasing operations and supplier relationships, shaping the success of the business.Employer Description:Founded in 1983, Cromwell is dedicated to the manufacturing, sourcing, and distribution of products aimed at fostering the preservation, capture, and containment of resources, waste, and recyclables throughout the UK. Our people embody resourcefulness, constantly striving for improvement in all aspects. A Cromwell individual epitomizes passion, positivity, persistence, resilience, and enthusiasm, the core of our Culture of Excellence. What you can expect from Cromwell as your employer: - Open, and honest communication. - We will value your feedback and use it to make decisions that benefit everyone. - A welcoming and productive working environment. - Regular opportunities for personal development. - Clearly defining responsibilities and holding everyone to our standards. - Recognition through a profit share scheme. What Cromwell can expect of you as a team member: - Communicate openly and honestly. - Provide constructive feedback to help improve the company. - Contribute to a welcoming and productive atmosphere. - Actively engage in personal development opportunities. - Take ownership of responsibilities and uphold company standards. - Strive for excellence to earn recognition and profit share.Working Hours :Monday to Friday 9am to 5pm with 30 minute lunch. No evening or weekend working. Flexible hours available.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative,Accuracy,Confident telephone skills ....Read more...

Apprentice Mechanical Technician - Department of Engineering Science

You will work as an Apprentice Mechanical Technician. You will be required to complete a three-and-a-half-year training programme that will cover all aspects of the role delivered through in-house training, alongside day-release or other distance learning methods delivered by Abingdon & Witney college. The apprenticeship includes an exciting opportunity to work across all the different mechanical workshops in the Engineering Department, workshops which support research in biomedical, turbo machinery, materials testing and various other areas of research. The university supports travel to different sites as required. Hazard-specific / Safety-critical duties. This job includes the following hazard-specific or safety-critical duties that will require successful pre-employment health screening through our Occupational Health Department before the successful candidate can commence work: Work with sensitisers/work requiring health surveillance. Regular manual handling. Safety-critical work (refer to the Hazards' checklist for specific examples). All tasks will be at a level appropriate to the apprentice’s developing skills, under the guidance of the Head of Workshop. All skill areas will involve the identification, planning and performing of mechanical technician tasks across the Department, including the operation of specialist machinery. The apprentice will also support all aspects of the day-to-day running of the workshop. The apprentice will be supervised at all times when in workshops. Key Duties: Learn to use a wide range of machine tools, including three-axis CNC/manual milling machines and two-axis CNC/manual lathes. Learn to use a wide range of workshop equipment, including precision measuring instruments, lathes, milling machines, grinders, power saws, hand tools and sheet metal equipment. Assist with preparing drawings from sketches and discussions with researchers using Computer Aided Design (CAD) programs. Take stage-by-stage instructions from an experienced workshop technician in order to complete basic technician tasks independently. Liaise with staff in other workshops to develop confidence and interpersonal skills. Engage with academics, researchers, staff and students to offer advice on potential engineering solutions. Update/maintain a logbook of work/projects carried out in line with the requirements of the apprenticeship. Support students in taught sessions, where appropriate. Support Outreach and STEM activities, as well as University Open days. Assist with maintaining, servicing, and repairing workshop machinery and equipment when required. Check and maintain operating efficiency and cleanliness of tools, apparatus and workshop premises. Comply with Health & Safety procedures and work in a safe manner. Understand and record time and materials used on projects. Log details from customers and assist with providing quotes. Answer telephone calls, emails, handle routine enquiries and take messages as required. Meet at regular intervals with the head of the workshop to monitor progress. Attend training college to ensure that the required academic levels are achieved, and are on target to finish the course within the agreed time. Training:You will complete the L2 Engineering Operative Apprenticeship Standard as below:  Duration: 13 months practical training period, plus 3 months for End Point Assessment Delivery model: Work-based training with your employer Day release during term time (approximately 2 days a week for 1 year) Regular meetings with your training coordinator to monitor progress and well-being Off-the-job training will count for at least 6 hours a week of an apprentice’s time at work Qualifications included: Level 2 Diploma in Engineering Operations (Skills) Level 2 Certificate in Engineering Operations (Knowledge) Level 2 Engineering Operative Apprenticeship End Point Assessment: Practical assessment  Professional discussion This will be followed by the L3 Engineering Fitter Apprenticeship Standard on successful completion of level 2.Training Outcome:Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.Employer Description:We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.Working Hours :Monday-Friday, 36.5hrs pw. Regular weekday hours are to be confirmed. This is a 16-month Level 2 apprenticeship, moving on to a further Level 3 apprenticeship within a 3.5-year fixed term employment contract.Skills: Communication skills,IT skills,Attention to detail,Problem solving skills,Logical,Willing to learn new skills,Safety conscious,Positive attitude,Strong work ethic,Passion for engineering ....Read more...

Administrator/PA

Job Summary: The Administrative Assistant will provide crucial support to the Lead Professional, Lead Tutor and the tutoring team in the provision for a student working through GCSE and A-Level subjects. This role involves ensuring smooth administrative operations, coordinating lesson materials, tracking key reports, supporting in IT and assisting in scheduling and compliance. Additionally, the Administrative Assistant will play an active role in safeguarding lessons, monitoring tutor compliance, finance tracking and managing communication between therapists and the educational team. Key Responsibilities: Meeting Support: Set up meetings between different parts of the team and therapists that work with MC. Attend all meetings related to the provision, including biweekly tutor meetings, annual reviews, and multi-disciplinary team (MDT) meetings. Record and distribute detailed minutes and action items for all meetings within the allocated deadline. Track progress on action items and follow up on outstanding tasks to ensure timely completion. Safeguarding and Lesson Support: Safeguard lessons by monitoring compliance with safeguarding protocols, ensuring accurate reporting of concerns. Support the Lead Tutor in identifying and reporting any safeguarding concerns that arise during lessons. Report Tracking and Follow-up: Monitor and track all reports from various therapies (e.g., occupational therapy, speech therapy), ensuring they are received on time. Chase up late or missing reports to ensure deadlines are met and documentation remains up to date. Support the Lead Tutor in ensuring all reports are appropriately filed and referenced in ongoing student care and curriculum planning. Support the Lead Professional with consolidation of each report and notifying the required parties of their actions Scheduling and Coordination: Assist with the scheduling of annual reviews, MDT meetings, and other key appointments related to the student's educational and therapeutic needs. Coordinate with the Lead Tutor to support the scheduling of mock exams, assessments, and tutor training sessions. Support the student’s family and external professionals with meeting coordination and communication. Materials and Resource Management: Oversee the stock levels of learning materials and other resources required for lessons, including occupational therapy (OT) and home-based learning tools. Place orders for materials as needed, ensuring they are delivered on time and within budget. Organise and manage the delivery of learning materials to the student’s home, coordinating with suppliers and service providers. Support with overseeing licences for online platforms ensuring that these are renewed where necessary. Compliance and Tracking: Track tutor training, certifications, and compliance with safeguarding and other professional standards, ensuring all records are kept up to date. Maintain a central record of all members of the team. Maintain a record of all tutor training and ensure that required courses and certification are completed on time. Monitor and update compliance records, reporting any gaps or non-compliance to the Lead Tutor. Ensuring that annual/repeat training is proactively scheduled, held and completed before the previous training has expired. Bitpaper Management: Setup and Support: Responsible for setting up Bitpaper sessions for tutors upon request, ensuring that the correct templates and materials are uploaded and available for each lesson. Session Saves and Documentation: Complete and manage the saving of Bitpaper postlesson, ensuring all work and annotations are accurately saved and stored for future reference. Troubleshooting: Provide troubleshooting support to tutors and students in using the Bitpaper platform, ensuring smooth operation and timely resolution of any technical issues. IT Coordinator Responsibilities: Act as the primary liaison with the external IT support team, ensuring smooth coordination and addressing any technical issues. Manage user accounts, passwords, and permissions for staff within the system, ensuring secure and appropriate access. Oversee and manage SharePoint, including the organisation of all user channels and document libraries, to ensure efficient collaboration and resource management. Provide IT troubleshooting support to staff and act as the first point of contact for resolving technical difficulties within the online provision. Coordinate with the IT team to ensure smooth operation of all technological systems, ensuring timely resolution of any technical issues that impact lessons or administrative processes. Oversee the renewal and maintenance of software licenses and IT infrastructure relevant to the provision. Support the team with platform setup and user management for any additional digital tools required for online learning and communications. Ensure that IT processes align with the provision’s data protection and security policies including adherence to GDPR and other relevant laws. Induction of New Staff: Prepare and send the Welcome Pack one week before the start date, including handbooks, Zoom/Bitpaper links, and policies. Schedule and coordinate induction meetings, training sessions, and provide any required materials. Track new staff progress during the induction, ensuring completion of onboarding tasks and compliance with policies. Serve as a point of contact for queries and assist with onboarding-related issues. Requirements of this role: Proven experience as an Administrative or Personal Assistant. Available to work Monday to Thursday 09:00 to 17:30 and Friday 09:00 till 17:00 Holds an Enhanced DBS on the Update Service - or willing to apply Strong communication skills, both verbal and written, with confidence in delivering information effectively. Highly organised with the ability to manage multiple tasks simultaneously. Demonstrated expertise in scheduling and planning. Exceptional time management skills, with a strong ability to prioritise tasks and manage workload efficiently. Benefits of this role: Hourly pay of £15.91 to £16.00 (UMB) Flexible payment schedule – choose between weekly or monthly Complimentary online CPD training courses – fully funded by us Comprehensive support from the dedicated team throughout the package This role is a term time only role and will follow the school holiday dates for Leeds City Council. Holiday requests will not be approved during term time unless there are exceptional circumstances. If you're interested in this role and would like to learn more, please don't hesitate to call us at 01925 594 203 or email ....Read more...

Administrator/Personal Assistant

Job SummaryIntegra Education are seeking a highly organised/experienced and detail-oriented Office Administrator/Personal Assistant to join our clients team in Shipley. The Administrative Assistant will provide crucial support to the Lead Professional, Lead Tutor and the tutoring team in the provision for a student working through GCSE and A-Level subjects. This role involves ensuring smooth administrative operations, coordinating lesson materials, tracking key reports, supporting in IT and assisting in scheduling and compliance. Additionally, the Administrative Assistant/Personal Assistant will play an active role in safeguarding lessons, monitoring tutor compliance, finance tracking and managing communication between therapists and the educational team. Key Responsibilities: Meeting Support: Set up meetings between different parts of the team and therapists that work with MC. Attend all meetings related to the provision, including biweekly tutor meetings, annual reviews, and multi-disciplinary team (MDT) meetings. Record and distribute detailed minutes and action items for all meetings within the allocated deadline. Track progress on action items and follow up on outstanding tasks to ensure timely completion. Safeguarding and Lesson Support: Safeguard lessons by monitoring compliance with safeguarding protocols, ensuring accurate reporting of concerns. Support the Lead Tutor in identifying and reporting any safeguarding concerns that arise during lessons. Report Tracking and Follow-up: Monitor and track all reports from various therapies (e.g., occupational therapy, speech therapy), ensuring they are received on time. Chase up late or missing reports to ensure deadlines are met and documentation remains up to date. Support the Lead Tutor in ensuring all reports are appropriately filed and referenced in ongoing student care and curriculum planning. Support the Lead Professional with consolidation of each report and notifying the required parties of their actions Scheduling and Coordination: Assist with the scheduling of annual reviews, MDT meetings, and other key appointments related to the student's educational and therapeutic needs. Coordinate with the Lead Tutor to support the scheduling of mock exams, assessments, and tutor training sessions. Support the student’s family and external professionals with meeting coordination and communication. Materials and Resource Management: Oversee the stock levels of learning materials and other resources required for lessons, including occupational therapy (OT) and home-based learning tools. Place orders for materials as needed, ensuring they are delivered on time and within budget. Organise and manage the delivery of learning materials to the student’s home, coordinating with suppliers and service providers. Support with overseeing licences for online platforms ensuring that these are renewed where necessary. Compliance and Tracking: Track tutor training, certifications, and compliance with safeguarding and other professional standards, ensuring all records are kept up to date. Maintain a central record of all members of the team. Maintain a record of all tutor training and ensure that required courses and certification are completed on time. Monitor and update compliance records, reporting any gaps or non-compliance to the Lead Tutor. Ensuring that annual/repeat training is proactively scheduled, held and completed before the previous training has expired. Bitpaper Management: Setup and Support: Responsible for setting up Bitpaper sessions for tutors upon request, ensuring that the correct templates and materials are uploaded and available for each lesson. Session Saves and Documentation: Complete and manage the saving of Bitpaper postlesson, ensuring all work and annotations are accurately saved and stored for future reference. Troubleshooting: Provide troubleshooting support to tutors and students in using the Bitpaper platform, ensuring smooth operation and timely resolution of any technical issues. IT Coordinator Responsibilities: Act as the primary liaison with the external IT support team, ensuring smooth coordination and addressing any technical issues. Manage user accounts, passwords, and permissions for staff within the system, ensuring secure and appropriate access. Oversee and manage SharePoint, including the organisation of all user channels and document libraries, to ensure efficient collaboration and resource management. Provide IT troubleshooting support to staff and act as the first point of contact for resolving technical difficulties within the online provision. Coordinate with the IT team to ensure smooth operation of all technological systems, ensuring timely resolution of any technical issues that impact lessons or administrative processes. Oversee the renewal and maintenance of software licenses and IT infrastructure relevant to the provision. Support the team with platform setup and user management for any additional digital tools required for online learning and communications. Ensure that IT processes align with the provision’s data protection and security policies including adherence to GDPR and other relevant laws. Induction of New Staff: Prepare and send the Welcome Pack one week before the start date, including handbooks, Zoom/Bitpaper links, and policies. Schedule and coordinate induction meetings, training sessions, and provide any required materials. Track new staff progress during the induction, ensuring completion of onboarding tasks and compliance with policies. Serve as a point of contact for queries and assist with onboarding-related issues. Requirements of this role: Proven experience as an Administrative or Personal Assistant. Available to work Monday to Thursday 09:00 to 17:30 and Friday 09:00 till 17:00 Holds an Enhanced DBS on the Update Service - or willing to apply Strong communication skills, both verbal and written, with confidence in delivering information effectively. Highly organised with the ability to manage multiple tasks simultaneously. Demonstrated expertise in scheduling and planning. Exceptional time management skills, with a strong ability to prioritise tasks and manage workload efficiently. Benefits of this role: Hourly pay of £17.00 to £20.00 (UMB) Flexible payment schedule – choose between weekly or monthly Complimentary online CPD training courses with over 750 to choose from – fully funded by us Comprehensive support from the dedicated team throughout the package This role is a term time only role and will follow the school holiday dates for Leeds City Council. Holiday requests will not be approved during term time unless there are exceptional circumstances. If you're interested in this role and would like to learn more, please don't hesitate to get in touch by calling 01925 594 203 or emailing ....Read more...