Recruitment and Onboarding:
Provide comprehensive administrative support to the Head of HR throughout the recruitment and onboarding process. This includes drafting and placing vacancy advertisements, acknowledging applications, responding to candidate queries, and issuing unsuccessful outcome notifications.
Assist with shortlisting and interview coordination by scheduling interviews efficiently in collaboration with the Head of HR and hiring managers, ensuring compliance with BSC policies. Prepare offer letters and draft employment contracts for new starters, ensuring all required documentation is collected promptly.
Request and track references, ensuring responses are received and filed within required timeframes. Set up new employees on PeopleHR and complete onboarding checklists.
Coordinate induction processes with hiring managers, ensuring all sessions are scheduled and completed.
Liaise with the SHARP IT team to ensure new joiners receive laptops, IT equipment, and system access on time.
HR Records, Systems and Data:
Maintain accurate and up-to-date employee records on PeopleHR, including personal details, absence, training, and employment data.
Ensure new starters sign contracts and acknowledge policies promptly.
Manage the staff filing system, ensuring digital files are complete, accurate, and stored securely in compliance with data protection and confidentiality standards.
Update staff contact details and maintain the accuracy of the TextAnywhere database.
Payroll Administration:
Prepare and submit accurate monthly payroll information, including details of new starters, leavers, contractual changes, sickness, and absences.
Ensure all data is complete and submitted within deadlines.
Collaborate closely with finance to guarantee payroll accuracy and timely processing.
Performance, Probation and Training:
Support the probation review process by issuing documentation, tracking completion, and following up as required. Assist with performance reviews by monitoring self-assessments, 360 feedback, and manager reviews.
Enrol new starters onto mandatory e-learning modules and monitor completion monthly. Coordinate staff training sessions, maintaining attendance records, feedback forms, and training logs.
Benefits Administration:
Administer employee benefit schemes, including private healthcare, dental cover, Employee Assistance Programme (EAP), cash plans, and remote working support.
Exit Process:
Manage all aspects of the exit process, including preparing leaver documentation, updating PeopleHR, and coordinating final payroll details.
Arrange IT equipment return and laptop collection with SHARP IT promptly.
Schedule and complete exit interviews, sharing emerging trends or themes with the Head of HR.
General HR and Office Administration:
Provide support to staff with PeopleHR queries, including holiday cancellations and absence amendments in line with policy.
Attend WATCH (employee welfare) and SHEQW (Safety, Health, Environment, Quality and Well-being) meetings, taking minutes and circulating actions as required.
Offer administrative support to the SHEQW team and assist with general office tasks such as handling incoming mail, dispatching certificates, and other duties as assigned.
Update the staff intranet (Safebook) with HR announcements, birthdays, and work anniversaries.
Draft emails, letters, and notes as directed by the Head of HR.
Reporting, Compliance and Health & Safety:
Produce monthly reports on leavers, sickness, and absence, and support HR KPIs as required.
Ensure all work complies with data protection, confidentiality, and organisational policies.
Take reasonable care for personal health and safety and adhere to all relevant procedures.
Training:Apprentices will be required to attend college at least x1 day per week either at Uxbridge, Harrow or Hayes Campus completing necessary mandatory training and units associated with the apprenticeship.
The apprentice will be required to complete:
Work towards gaining a full qualification.
Employment Rights and Responsibilities.
Skills, Knowledge, and Behaviours.
Standard and End Point Assessment.
Functional Skills in English, maths, and ICT (if required).
Other training will be provided by the employer as required to enable the fulfilment of the job role.
We will provide all required training to perform their role at BSC and any future skills may support their career development.Training Outcome:Depends on how well you perform in your role, there could be progression.Employer Description:British Safety Council is a UK not for profit organisation dedicated to workplace health, safety and wellbeing. We support organisations through training, audits, consultancy and resources that help prevent workplace injuries and improve safety culture across the UK and internationally.Working Hours :Monday to Friday, 9am-5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills....Read more...
