Executive Assistant to COO Winchester | Full-time, Permanent | £40,000 per annum Role Profile We have a rare opening within our award-winning architecture firm for an experienced Executive Assistant to join our Winchester Studio as EA to Chief Operating Officer and wider Executive Board.
In this role, you will serve as a vital partner to the COO and their senior leadership team, providing high-level administrative support to ensure operational efficiency and success. This role demands exceptional organisational skills, discretion, and the ability to manage a wide range of responsibilities in a fast-paced, dynamic environment.
Alongside traditional EA duties, the role will have a creative spin requiring you to support creation and preparation of presentations, graphics and diagrams. The ideal candidate will hold a keen interest in design or have ‘creative flair’ to enjoy the diversity of this EA role. You will need to be willing to learn and develop skills within design programs and have a good eye for detail to produce highly professional materials.Key Responsibilities & AccountabilitiesExecutive Support
Serve as the first point of contact for the executive, managing communications with professionalism and discretion.
Screen and respond to emails, calls, and correspondence on behalf of the Chief Operating Officer.
Prepare agendas, presentations, and briefing materials for meetings.
Take minutes during high-level meetings and ensure follow-up on action items.
Calendar and Schedule Management
Maintain and update the Chief Operating Officer’s calendar, prioritising and scheduling meetings, appointments, and engagements.
Proactively resolve scheduling conflicts and anticipate time management needs.
Coordinate and confirm travel itineraries, accommodations, and transportation logistics.
Document Preparation and Record Management
Draft, proofread, and finalise reports, memos, and other corporate documents.
Manage and organise digital and physical files, ensuring accessibility and compliance with company standards.
Taking dictation and editing documents in a live scenario.
Assisting with the preparation / drafting of multiple document formats, including within the Microsoft Office Suite and Adobe Creative Suite.
The editing and creation of visual material, for example the formatting of images or creation of diagrams, flow charts etc. utilising online or other programs or apps.
Event Planning and Coordination
Organise and execute company events, conferences, and team-building activities.
Liaise with vendors, venues, and service providers to ensure seamless event execution.
Office Operations and Communication
Act as a liaison between the Chief Operating Officer and staff, fostering clear communication and teamwork.
Maintain strict confidentiality regarding sensitive information.
Project Management
Assist in managing key projects, tracking deadlines, and ensuring deliverables are met.
Coordinate across teams to ensure alignment on priorities and objectives.
Key Competencies, Skills & Requirements
Demonstrable experience as EA, PA, Assistant to C-Suite, Office Manager or similar.
Background within the creative field – Architecture, Interiors, Graphic Design, etc.
In-depth understanding of administrative processes, project management, and office systems.
Highly organised with ability to manage complex schedules, projects and key documentation.
Exceptional written and verbal communication skills, able to take diction and edit documents in a live scenario.
Proficient in Microsoft Office Suite, project management software, and communication tools. Knowledge of Adobe Creative Suite/InDesign, very beneficial.
Ability to adapt to and learn new visualisation software, which might include the formatting of images or creation of diagrams, flow charts as an example.
A proactive approach to problem-solving with sound decision-making abilities.
Wish to Apply? Send your CV over to Anna Curtis at Insignis – ....Read more...
Key Responsibilities
Financial Administration:
Assist with day-to-day financial operations, including processing invoices, managing accounts payable and receivable, and maintaining accurate financial records.
Support the month-end and year-end closing processes to ensure timely and accurate financial statements.
Data Entry and Record Keeping:
Input financial data into accounting software and spreadsheets, ensuring accuracy and completeness.
Maintain organised and up-to-date financial documents and records as per company policies.
Bank Reconciliation:
Assist in reconciling bank statements and ensuring discrepancies are identified and resolved in a timely manner.
Support the preparation of cash flow reports and forecasts.
Reporting:
Help prepare financial reports and summaries for management, highlighting key financial metrics and trends.
Collaborate with team members to analyse financial data, providing insights for decision-making.
Learning and Development:
Participate in training sessions to develop accounting skills and knowledge of financial regulations and software.
Work towards achieving the qualifications and competencies required for the apprenticeship completion.
Training:Qualifications and Skills
Education: Minimum of 5 GCSEs (or equivalent) including English and Mathematics. A good understanding of basic accounting principles is preferred.
Communication Skills: Strong verbal and written communication abilities to interact effectively with team members and stakeholders.
Analytical Skills: Excellent attention to detail and the ability to analyse financial data accurately.
IT Proficiency: Familiarity with Microsoft Office (especially Excel) and willingness to learn accounting software.Training Outcome:A successful candidate can be offered a permanent position as an accountant in the organisation.Employer Description:Health Tech Services Group (HTSG) Limited is a leading innovator in the healthcare industry. It leverages cutting-edge technologies such as facial recognition, artificial intelligence (AI), and machine learning (ML) to provide comprehensive solutions for safeguarding vulnerable adults and delivering doorstep healthcare services. In addition to its core services, HTSG offers in-house Continuing Professional Development (CPD) training courses to upskill its team members and support the broader care industry and corporate sectors in building knowledgeable and proficient teams.
HTSG Core Services:
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Care Safe Mobility: HTSG works with 24-hour non-emergency patient transport and ambulance services and offers bed-to-bed transportation services for hospitals, clinics, and laboratories, ensuring these services are readily and easily accessible. Under the process of registering. Care Safe Mobility was earlier registered with the CQC (https://www.cqc.org.uk/location/1-9966471035)
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Clinic At Home: HTSG provides doorstep healthcare services, including home visits by qualified healthcare professionals for medical assessments, treatment and ongoing care management. Through remote patient monitoring devices and telehealth platforms, HTSG enables continuous patient health status monitoring, facilitating early intervention and personalized care by implementing digital safeguarding measures for vulnerable adults using facial recognition technology and AI-powered algorithms.
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WatchRx: HTSG offers remote patient monitoring services to vulnerable adults designed to improve patient outcomes, enhance quality of life and promote independence. Our services include a Medicine reminder system, Fall prevention technology, Geo-fencing capabilities and Automated vitals collection. The benefits of our remote patient monitoring services include improved health outcomes, enhanced safety and independence, cost-effective healthcare and personalized care management. We are committed to leveraging technology to empower vulnerable adults and support their healthcare needs. By monitoring and analyzing behavioural patterns in real-time, HTSG can proactively identify and mitigate potential risks, ensuring the safety and well-being of vulnerable individuals.
CPD Training Courses: HTSG offers in-house CPD training courses designed to enhance the skills and knowledge of its team members. These courses cover a wide range of topics relevant to the healthcare industry, including best practices in patient care, regulatory compliance, and the latest advancements in healthcare technology. Additionally, HTSG extends its training programs to external stakeholders in the care industry and corporate sectors, aiming to foster a skilled and competent workforce.
Air Ambulance (AmbuFly): HTSG includes Global Medical Tourism Services so you can get the best of World-Class treatment from your comfort and convenience.
We are fully insured and locally regulated by the Care Quality Commission* (CQC), Health Inspector Wales (HIW), and local Councils. We are also working on our ISO* 9001, 14001, 27001, and Cyber Essentials. So, you and your data are fully protected. For more information or partnership opportunities, don’t hesitate to contact us.
Our Expertise
HTS Group offers technology and support that facilitates round-the-clock, UK-wide access to services for corporate, insurance, or self-paying clients in the following sectors:
Healthcare assessment and management
Medical transport and repatriation (road & air)
Diagnostics (Laboratories and Radiology)
Healthcare and management training
Pharmacies
Healthcare R & D
Healthcare Logistics
Medical TourismWorking Hours :Monday to Friday, from 9.30am to 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
