No two days are the same, but here’s a taste of what you’ll get involved with:
Keeping on top of the paperwork and systems that keep our stock moving in and out smoothly
Helping solve stock mysteries - investigating and fixing any differences between records and what’s in the warehouse.
Welcoming visitors, customers, and suppliers with a smile and professional service
Pitching in with the wider team - whether that’s covering during busy times or helping colleagues hit deadlines
Making sure the office is well-organised, tidy, and stocked with everything we need
Training:Business Administrator Level 3 Apprenticeship Standard:
The apprenticeship includes regular training with the training organisation consisting of virtual group and 1:1 training
Training Outcome:Upon completing the apprenticeship, a career route available may possibly include:
Operational Support
Operational Support Team
Leader and Operational Support Manager
Employer Description:We are the leading non-ferrous metals supplier in the UK, supplying aluminium, stainless steel, copper and brass to engineering and fabrication based companies.
Our extensive inventory includes aluminium, stainless steel, copper, brass and bronze in all semi-finished forms, covering a wide range of grades/alloys, shapes and sizes - both industry standard and special or bespoke items for particular application or individual customers needs.
We have 18 service centres around the country, which offer a reliable and on time delivery service anytime in the UK. Each centre holds stocks to meet the immediate needs of customers in the local area and this is backed up by bulk stock at a central warehouse.Working Hours :Monday - Friday, 8.30am - 5.00pm, with a one hour lunchSkills: Communication skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Analytical skills,Team working....Read more...
Responsible for the overall inventory planning for the business, the Purchasing Coordinator will set, maintain and order stock to appropriate min/max stock levels balancing high stock availability for customers against warehouse space constraints and working capital.
The Purchasing Coordinator will also aid the Procurement Supervisor and Procurement Director in completing tactical and tasks related to the suppliers for which they are responsible, such as; supplier management, supporting in supplier meetings, sourcing activities, negotiations and cost savings, managing supplier contracts and improving supplier performance. This is predominantly a supporting role, so such tasks will be done under the supervision and guidance of the Procurement Supervisor.
Specific Duties:
Order Book Management:
Responsibility for complete order book management. Ie. expediting orders, cancelling, increasing or reducing order quantities where appropriate
Receive and file order acknowledgements to ensure that Purchase Orders aren’t missed or lost by suppliers
Issue ‘outstanding order reports’ to suppliers to ensure that vendor order books are aligned with Baron Storage Systems ERP system
Maintain accurate expected order dates within the ERP system so that orders can be effectively tracked and customers easily updated
Book in and Good-Receive Purchase Orders on the ERP system.
File documentation generated within in the procurement cycle, such as; RFQs, quotations, Purchase Orders, order acknowledgments, order amendments, ASNs, Delivery notes and any other supplementary documentation
Ensure that Orders are placed accurately and check them against supplier acknowledgments so that invoice queries are kept to a minimum. Resolve any supplier invoice queries in a timely manner
Inventory Planning:
Running ‘re-order’ reports or ‘Materials Requisition Planning’ with the purpose of raising purchase orders for the products and services that the business requires, while maintaining appropriate levels of stock
Set and maintain appropriate minimum and maximum stock levels to ensure that stock availability for customers is above target and space in the warehouse is fully utilised
Communicate regularly with the warehouse to support their smooth operations and space constraints
React to changes in demand trends to limit, as much as possible the number of SKUs going into back order
Operations Support:
Responsible for proactively updating the Operations team (on a daily basis), informing them in advance of goods that are not going to be ready to send to key corporate customers, so that they can be left off outbound advance shipping notes
Work closely with Operations and the Warehouse teams to plan supplier deliveries into timed delivery slots to assist with warehouse resource planning
Complete Advance Shipping Notes and maintain the ‘goods-In’ calendar so that the business is well informed of the goods that it is due to received
Other duties:
After approval by the Procurement Director (or other Directors in the business) raise ad-hoc Purchase Orders as requested, such as; non-product-related items, services and spot-buys
Work with the Operations and Commercial teams to resolve any quality issues that are believed to be caused to supply chain or supplier errors, getting products reworked, credit notes or replacements as is appropriate
Acting as the main liaison with suppliers when asked for technical or commercial (pricing and lead-time) information from other stakeholders at the company
Training:
Business Administrator Level 3 Apprenticeship Standard
Training will be completed with City of Wolverhampton College
Training Outcome:
There may be the opportunity of a full-time position upon successful completion of the apprenticeship
Employer Description:Barton Storage Systems, your trusted trade-only supplier with over 60 years of excellence serving the UK and international markets. Through our UK distributor network, we deliver premium-quality storage equipment, innovative handling systems, and reliable access solutions that meet evolving industry demands.Working Hours :Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working....Read more...
Operational Support
First point of contact, answering telephone to handle and redirect calls as required
Producing training guides and documents to support internal training programmes
Co-ordinating diaries for internal training and meetings
Minute taking during meetings and distribution as required
Tracking deliveries online for our orders once delivered
Office supply management, including ordering stock needed for both office and warehouse
Creating purchase orders and checking stock when it arrives
Handle all deliveries arriving at the office to ensure they get to the right person
Accounts
Checking confirmations from suppliers against orders on the system
Processing purchase ledger invoices using our Supplier App
Checking sample pricing against the system to process invoices
Learning and bought ledger
Raising price queries with suppliers and internally with staff
Supporting payment runs as required
Processing payroll
Ad hoc
Working with the warehouse to produce collations
Greeting guests into the office, including clients and suppliers
General office housekeeping, including ensuring all areas are clean and tidy to receive guests
Assist with any internal projects and events as required by the Director or Operations Manager
Training:You will achieve the Level 3 Business Administrator Apprenticeship Standard.
There are workshops that you will need to attend via Teams
You will have a mentor who will work with you on a one-to-one basis
In-house training will be given to support the specifics of the role
Training Outcome:There will be ongoing opportunities to progress and develop within the business.Employer Description:Since we started out in 1999, we’ve earned a reputation among our clients as a reliable, inspiring, and trusted UK supplier of printed promotional merchandise, branded business gifts and corporate clothing.
The promotional industry itself has also recognised this and we are proud to have achieved many accolades, including several prestigious 'Distributor of the Years Award' in 2016, British Promotional Merchandise Association (BPMA).We’ve been awarded accreditations outside of the industry too including Investors in People Gold.Working Hours :Monday - Friday 8.30am - 5.30pm (1 hour for lunch).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Patience....Read more...
This dynamic role combines data-driven insight with operational excellence. As a Business Administrator, you'll gain hands-on experience managing and analysing business data across key platforms such as Shopify (eCommerce), Acumatica (ERP), and Canary7 (Warehouse Management System). You'll play a crucial role in tracking performance metrics, providing data to support in strategic decision-making, and uncovering opportunities for growth. In addition to your analytical contributions, you'll provide administrative support to ensure the smooth running of daily operations.
Responsibilities
📊 Data Management & Analysis
Carry out accurate data entry and updates across platforms including Shopify (eCommerce), Acumatica (ERP), and Canary7 (Warehouse Management System).
Collect and compile business data from internal systems to produce regular reports on sales, stock levels, fulfilment performance, and customer behaviour.
Use Excel tools such as filters, pivot tables, formulas, and charts to analyse and present data effectively.
Support data cleansing activities to maintain accuracy and consistency across business systems.
📈 Insights & Reporting
Identify and present actionable insights and trends, such as product performance, seasonal patterns, and customer buying behaviours.
Provide tailored reports to internal stakeholders—including sales, operations, and finance teams—to support informed decision-making.
Assist in creating dashboards and visual reports for management to monitor key performance indicators (KPIs).
Contribute to business improvements through data-led recommendations that enhance efficiency and growth.
🗂️ Administrative Support
Support the wider team with general administrative duties, including filing, updating documentation, and handling internal data requests.
Ensure smooth day-to-day operations by maintaining organised records and assisting with cross-functional coordination.
What You’ll Learn
Through the Business Administration Apprenticeship, you’ll develop skills to:
📁 Data Handling & Security
Collect, clean, and manage business data securely across various platforms.
Understand the full data lifecycle—from collection and storage to cleansing, analysis, reporting, and presentation.
📊 Data Analysis & Reporting
Analyse datasets using Excel and other tools, applying statistical techniques to extract meaningful insights.
Spot trends and patterns that inform business decisions and highlight opportunities for growth.
Build confidence in creating reports, dashboards, and presentations tailored to different audiences.
🧠 Communication & Business Intelligence
Communicate insights clearly to both technical and non-technical stakeholders.
Apply business analysis skills using real-world company data to support operational and strategic goals.
Explore AI and automation tools to enhance efficiency and streamline workflows.
🏢 Commercial Awareness
Develop a broad understanding of different areas of business, including sales, operations, finance, and customer engagement
Training:The successful candidate will work towards a level 3 Business Administration Apprenticeship. This will be all work-based 5 days per week, with a tutor from college visiting once a month.Training Outcome:Possibility of permanent employment and going on to complete further qualifications.Employer Description:ECatering is one of the UK’s leading suppliers of commercial catering equipment, providing businesses with high-quality products at competitive prices. We’re a fast-growing, customer-focused business that thrives on efficiency, smart use of data, and innovation.Working Hours :Monday - Friday, between 8am - 4.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Analytical skills,Team working,Initiative....Read more...
Hierarchical reporting: Branch Management and Company Directors
Main activities:
Assisting customers at the trade counter with enquiries and securing orders
Making proactive sales calls to generate business
Serving customers on the Sales Counter and assisting with loading vehicles
Answering phone calls and emails
Raising Sales Orders, Purchase Orders & Quotations
Managing stock levels and placing orders as needed
Planning and coordinating daily delivery schedules
Ensuring efficient operations of Goods In, Goods Out, Returns, and Stock Control
General stock control, including daily stock checks and stocktaking
Coordinating internal branch transfers
Supporting warehouse functions and stepping in to pick orders when needed
Supporting with company administration tasks
Training:
The candidate will complete an apprenticeship within the agreed subject for the vacancy
This may include a BTEC Diploma/Standard and End-Point Assessment. It may also include Functional Skills in maths and English
The apprentice at the end of this qualification will achieve a Level 3 Business Administrator Apprenticeship Standard
Internal training will be provided on the job, including third party training on systems and products
Training Outcome:
Career progression into Senior Sales and Assistant Branch Manager
Employer Description:Organisation Information:
Please insert details about your organisation to inform the Applicant. Our rich history began with Amersham Roofing Centre in 1977 and was based in Slough. The business developed quickly and grew in reputation for providing an honest and dependable supply source for the surrounding area. Amersham Roofing also developed its own roofing services which were successful for many years, and provided key services for the residents of Berkshire. UK Roofing and Plastics has developed to be at the leading edge of supply, with a vast choice of Tiles, GRP and Flat Roof solutions and many new and innovative products and tools. The commitment of our talented staff to keep the shine on our products and maintain the relationships with our clients has been our constant goal. Our aim is to carry on this legacy of innovative thinking, customer service excellence and unrivalled stock offering. Over the next decade, we focused solely on supply, and quickly became the trusted choice of both the Trade and Public for every type of roofing project.Working Hours :Monday- Friday, 7.00am- 4.30pm
This position may include varied shifts and weekend work.
Exact shifts TBC.
This will include every other Saturday which will be 7.00am - 11.00am.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness,Driving Licence,Confident,Sales Skills....Read more...
The goal of this role is to improve the departments administrative efficiency, making sure that orders and IT system information is always up-to-date allowing for a better customer experience. The role will also support the Procurement Supervisor, allowing them to focus on more tactical tasks.
Specific Duties:
Drop-ship order processing:
Raise all drop-ship (direct delivery) orders onto the ERP system
Where required, raise Barton Storage Systems delivery paperwork for dropship orders
Send orders through to suppliers
Track and expedite drop-ship orders to ensure that they are received by the customer by the required promise date.
Record keeping
Scan and file supplier delivery paperwork
Scan and file supplier order confirmation paperwork
Ensure that the ERP system is kept honest with updated supplier expected delivery dates
Customer Portals:
On a daily basis update customer portals with up-to-date stock information
‘Turn-off’ any lines where stock is not available
Complete reports for the Procurement Director and Procurement Supervisor to show the lines that are not available
Put the expected back-order / replenishment dates into the customer portals, so that customers are well informed when items are due back into stock
Communication and Coordination:
When dates on any drop-ship ordered items are moved by suppliers, communicate the delays to the Sales Team
Inform the Sales Team and the Operations team on any items that are going to be placed on back order and when they are expected to be replenished
Procurement Team Assistance:
Shadow and support the Procurement Team in their tasks so that cover can be provided when other Procurement Team members are out-of-office or on leave, including the following:
Running ‘re-order’ reports or ‘Materials Requisition Planning’ with the purpose of raising purchase orders for the products and services that the business requires, while maintaining appropriate levels of stock
After approval by the Procurement Director (or other Directors in the business) raising ad-hoc Purchase Orders as requested, such as; non-product-related items, services and spot-buys
Ensure that Orders are placed accurately and acknowledged by suppliers promptly so that invoice queries are kept to a minimum
Resolving supplier invoice queries
Order book management. Ie. expediting orders, cancelling, increasing or reducing order quantities where appropriate, checking and filing order acknowledgements to ensure that Purchase Orders aren’t missed or lost by suppliers and sending outstanding order reports to suppliers
Updating the Operations team, informing them in advance of goods that are not going to be ready to send to key corporate customers, so that they can be left off outbound advance shipping notes
Planning supplier deliveries into timed delivery slots to assist with warehouse resource planning
Training:
Business Administrator Level 3 Apprenticeship Standard
Training will be completed with City of Wolverhampton College
Training Outcome:
There may be the opportunity of a full-time position upon successful completion of the apprenticeship
Employer Description:Barton Storage Systems, your trusted trade-only supplier with over 60 years of excellence serving the UK and international markets. Through our UK distributor network, we deliver premium-quality storage equipment, innovative handling systems, and reliable access solutions that meet evolving industry demands.Working Hours :Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working....Read more...
