Administration Assistant Jobs Found 82 Jobs, Page 4 of 4 Pages Sort by:
Admin Assistant (intermediate MS Excel skills essential)
Job Description: We are working with our client, a financial services firm, on an excellent permanent opportunity for an Investment Admin Assistant to join their team based in Dundee. The successful candidate will play a key role in supporting the investment team with various queries using MS Excel to provide suitable data and create impactful spreadsheets and reports. We are delighted to receive applications from admin assistants who have strong MS Excel skills and an interest in moving into a financial services firm. Skills/Experience: Strong IT skills, particularly MS Excel (essential), PowerPoint, FactSet (desirable). 1-3 years' experience in a similar position, perhaps with experience in administration, data analysis, or operations. Graduates with strong MS Excel skills will also be considered. Hard working and conscientious Accuracy – attention to detail is essential Clear analytical ability Strong numeracy skills Exceptional interpersonal skills Proactive, with ability to work on own initiative to meet deadlines Ability to multitask, quick to learn Team player – small team requires good co-operational skills; happy to assist in all tasks if needed Core Responsibilities: Assist in a broad range of activities to support the investment team. Responsible for provision of suitable data to assist research team, via excel and other systems Creation of dealing spreadsheets as required Provision of ESG data analysis to holdings using external systems Develop and maintain data relating to economic and macros indicators Delivery of monthly packs and other reports as needed by the team Creation and maintenance of various financial screens for the team Monitor parameters and characteristics of funds Assist in the delivery of ad hoc and annual tasks for the company’s presentations Benefits: A highly competitive salary Wider Benefits package Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy. Job reference: 16175 To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes. By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy. Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website. Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. INDPERM ....Read more...
Junior Analyst (intermediate MS Excel skills essential)
Job Description: We are working with our client, a financial services firm, on an excellent permanent opportunity for an Investment Assistant to join their team based in Dundee. The successful candidate will play a key role in supporting the investment team with various queries using MS Excel to provide suitable data and create impactful spreadsheets and reports. We are delighted to receive applications from individuals who have strong MS Excel skills (pivot tables, vlookup, CAGR etc.) and an interest in moving into a financial services firm. Skills/Experience: Strong IT skills, particularly MS Excel (essential), PowerPoint, FactSet (desirable). Some experience in a similar position, perhaps with experience in administration, data analysis, or operations. Graduates with strong MS Excel skills will also be considered. Hard working and conscientious Accuracy – attention to detail is essential Clear analytical ability Strong numeracy skills Exceptional interpersonal skills Proactive, with ability to work on own initiative to meet deadlines Ability to multitask, quick to learn Team player – small team requires good co-operational skills; happy to assist in all tasks if needed Core Responsibilities: Assist in a broad range of activities to support the investment team. Responsible for provision of suitable data to assist research team, via excel and other systems Creation of dealing spreadsheets as required Provision of ESG data analysis to holdings using external systems Develop and maintain data relating to economic and macros indicators Delivery of monthly packs and other reports as needed by the team Creation and maintenance of various financial screens for the team Monitor parameters and characteristics of funds Assist in the delivery of ad hoc and annual tasks for the company’s presentations Benefits: A highly competitive salary Wider Benefits package Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy. Job reference: 16175 To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes. By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy. Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website. Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. INDPERM ....Read more...
Apprentice Customer Services Administrator
Responsible to the Operations Manager, duties will range with mentoring and support from: Cover the Alison Business Centre/site 3 reception, receive visitors on behalf of Alison Business Centre and its licensees Monitor as an assistant the security measures for entry and exit to the building and are followed at all times, including opening up of reception, main doors and shutters to the building and closure of all, at the end of the working day Monitor Site CCTV system Manage incoming and out-going post including monitoring and maintaining appropriate postage stock levels Monitoring and maintain appropriate stock levels of stationery Assist as the first point of contact with regards to sales of offices, workshops, virtual mail-boxes, meetings, conferences and other related services Monitor enquiry emails daily, record on zo-ho and monitor source of enquiries Obtain relevant licensee information, support in negotiating sales, terms and conditions of tenancy/bookings and set-up new licensees on decorous Execute occupation/booking procedures Ensure all bond and rent payments are timely received and invoices are set-up in decorus Issuing Licensee Agreements, assigning keys/fobs, security information and mailbox addresses and confirmation of room bookings including recording of meter readings etc as required Provide refreshments for meeting and conference bookings as and when ordered Assist as the first point of contact for after sales care in relation to licensee issues, enquiries and complaints. Undertake initial fault-finding exercise and attempting to solve the issues before reporting to/passing onto Operations Manager Assist with vacation procedures, including collection of keys and fobs and inspections of premises, ensure paper-work is completed and recording final meter readings for outgoing licensees Monitor and maintain appropriate refreshment stock levels for meetings and order buffets as required Advising the relevant utility providers and business rates authority of changes in licenses as necessary and ensuring the accounts dept is made aware that these have been undertaken To carry out all procedures, responsibilities etc within the organisational guidelines as laid down within the company policies To take on any other duties as defined by the Company(s) that facilitates the smooth running of Manor Development Company Ltd (and other associated companies) under the instruction of the Board/Chief Executive Training:Apprentice Standard Business Administrator Level 3 One day per month College attendance at Pennine Five Campus: Block 5, Pennine Five, 18 Hawley Street, Sheffield, S1 4WP https://www.sheffcol.ac.uk/pennine-five Assessment: Knowledge test, project and portfolio of evidence Qualification: Business Administration Apprenticeship Level 3Training Outcome:Sustained employment with further accredited training for the committed candidate prepared to work hard and learn and develop with the team.Employer Description:Manor Development Company Ltd is a charity and social enterprise set up to support the local regeneration of the Manor Estate.Working Hours :Monday to Friday 9am to 5pm May be required to work additional or slightly amended hours depending on business needs.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Punctual,Confident telephone manner ....Read more...
Administration Apprentice (Business & Finance)
General Administration Provide general administrative support to staff and departments across the school. Act as a point of contact for staff, students, parents, and visitors, dealing with enquiries professionally both in person and by phone or email. Support reception and front office duties, including signing in visitors (ensuring safeguarding processes are followed), answering phones, and handling mail. Prepare and distribute letters, reports, forms, and newsletters using Microsoft Office or Google Workspace. Maintain and update school records (manual and digital), including student data, attendance records, and filing systems. Help with data entry and maintaining the school’s management information system (MIS). Assist with attendance monitoring and reporting. Assist with the organisation of meetings and school events, including booking rooms and taking minutes. Liaise with teaching and support staff to ensure accurate and timely communication and record-keeping. Finance & Business Support Assist in processing purchase orders, invoices, and payment requests through the school’s finance system. Liaise with external suppliers and service providers regarding orders, deliveries, and queries. Help monitor income and expenditure for school trips, events, and departmental budgets. Support with petty cash handling, logging of receipts, and basic financial reporting. Assist in maintaining accurate records for stock control and asset management. Liaison & Communication Liaise with parents and carers regarding school payments, trips, and general enquiries. Work with external organisations such as suppliers, contractors, and local authorities, ensuring timely and accurate communication. Collaborate with internal departments (e.g. pastoral, curriculum, site staff) to support administrative and operational needs. Compliance & Policies Ensure compliance with school policies, particularly in relation to data protection, confidentiality, safeguarding, and health and safety. Handle sensitive information appropriately and in line with GDPR regulation Work co-operatively with, and in support of everyone at the school (including the work of other team members) by undertaking such additional duties as are reasonably commensurate with the post and level of responsibility. Review and develop own professional practice, undertaking training as required Develop good working relations with other colleagues and promote a positive impression of the support services in all circumstances, identifying areas for improvement. Help foster a positive culture by upholding the vision and aims of the school. Have due regard for data protection, confidentiality, child protection and health and safety policies. Work with pupils and staff in a courteous, caring and responsible manner. Work with visitors in such a way that it enhances the reputation of the school. Support the school in helping to prepare for external inspections (e.g. OFSTED). Help protect the school environment by making sure working areas (including shared areas, stockrooms and workstations) are tidy, clutter free and safe to use. As a user of the school’s network, you must comply with the school’s IT policy and social media policy and understand that the school may monitor your emails and internet activity. Requests to take time in lieu during term time will be treated on an individual basis and must fit with the needs of the school. Training: Level 3 Business Administrator Apprenticeship Standard St Peter’s Catholic High School. Training Outcome:Permanent Role: If you perform well and there’s a vacancy, you may be offered a full-time admin assistant or finance/admin officer role. Further Training: You could move on to a Level 3 or 4 apprenticeship in: Business Administration School Business Management Finance or Accounting (e.g. AAT) Transferable Experience: Even if there’s no role at the school, you’ll have gained: Valuable admin experience A recognised qualification Strong references to help you apply elsewhereEmployer Description:St. Peter’s is a successful and oversubscribed 11-16 Catholic Secondary School of approximately 1040 pupils. We primarily serve the children of our partner parishes across a wide area in Wigan, Lancashire and St. Helens. We pride ourselves on living out our mission statement to be a ‘Learning and serving community enriched through friendship and Christian faith.’ We are committed to both high standards of learning and personal conduct and to being a warm inclusive school where every child can succeed. The vast majority of our pupils achieve expected or above expected standards at the end of KS2 and this leads to challenging targets at GCSE level. Through our clear expectations and nurturing environment, we create a calm focused learning environment where teachers can teach and the needs of all of our pupils can be met. The curriculum offer at St. Peter’s is a wide and varied one with a very strong academic core and a diverse offer of Arts, Technical and practical courses. I would encourage you to explore this offer on the school website. Our staff team is a strong mix of very experienced and more recently qualified colleagues and they are very well supported at all levels by our Professional Development Programme. Staff wellbeing is at the heart of our philosophy and we have embraced a number of strategies to promote this including staff wellbeing cafes, wellbeing buddies and the opportunity to work from home where practicable. Staff Development is supportedWorking Hours :Term-time only. Working times are flexible, but generally 8:30am -3:30pm Mondays to Thursdays and 8:30am-3:00pm on Fridays with a 30-minute unpaid lunch. Working from home is allowable for some of this time, but it must meet the needs of the school.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Non judgemental,Patience,Respect for the Catholic Ethos,Character and Personal Conduct,Adaptability ....Read more...
Warehouse Stock Assistant - Clonshaugh
Warehouse Stock Assistant - Coolock, Clonshaugh Dublin 16,786 Euros per year The position This is a full time permanent position based at our customers distribution centre in Coolock, Clonshaugh Weekly hours: 20 hours plus daily 30-min unpaid break Shift Patterns: 5 days out of 7, 8 hour shift between: 06:00-14:00 & 14:00-00:00 Working Environment – Mixed A day in the life of a Warehouse Operative As a Warehouse Operative, you will work as part of a dynamic and supportive team in what can be described as a fast-paced and target driven environment to ensure the stock entering or leaving the depot is accurate. Our activities vary, so often, you may be required to work across multiple different workstreams such as Goods Inbound checks, Picker Accuracy audits and Load Adherence checks most of which require periods of manual handling. Job activities Audit the Inbound accuracy of supplier deliveries on the GFR program. Audit Picker accuracy of stock destined for stores and fully investigate all errors found. Adhere to agreed audit and error verification procedures at all times. Maintain integrity at all times. Ensure the expected productivity levels are achieved, in line with customer expectations. Review daily targets in line with customer expectations. Benefits Competitive salary with optional pension scheme Regular overtime is available Free onsite parking Full training to help you perform at your best Recognition Awards and Incentives Genuine career progression Refer a friend bonus Job specifics Able to actively respond to both verbal instructions and audible warning devices The ability to communicate well, both written and verbally. Basic knowledge of Microsoft Excel and Word About Us We are an innovative and market-leading organisation providing audit services to some of the UK and Europe’s largest Food, DIY and Apparel retailers. We engage, listen and work with our customers in a way they can trust, often operating as an extension of their own teams to deliver value-added business. At Supply Chain we have developed specialised expertise in supply chain assurance services. This helps retailers track and verify goods received from suppliers by checking pick and compliance accuracy, as well as easily integrating with customer IT systems to provide real-time management information. As leaders in innovation, we embrace new technologies and concepts. We were the first company to use barcode scanning with bespoke reporting, and we were also the first to implement wireless RF data transmission. In the Supply Chain field we are the only organisation providing the end-to-end GFR service to retailers and suppliers. In our ongoing quest for innovation, we continue to research and develop solutions by working collaboratively with our customers and by identifying opportunities to drive sales and combat loss. With approximately 3,500 employees, we have the largest pool of multi-skilled retail trained colleagues located throughout the UK and Ireland. We also have a fleet of over 70 minibuses ready to deliver count teams to any site in the UK, enabling us to deliver greater consistency in personnel and performance By applying for this role, you are consenting for C2 Recruitment to hold and process your data in compliance with the General Data Protection Regulations. To view other great vacancies at C2 Recruitment, please visit our website or call us for a confidential chat about upcoming opportunities in: Buying & Merchandising and Ecommerce | Charity & Non Profit | Design, Technical, Wholesale & Production | Finance | HR & Talent | H&S & Compliance | Hospitality, Catering & Leisure | Marketing, Digital & Technology | Office & Administration | Property & Centre Management | Retail, Trade and Luxury Operations | Senior Appointments & Executive | Sales & FMCG | Supply Chain & Logistics & Warehouse | Manufacturing & Engineering ....Read more...
Payroll Processor Apprentice
We're on the hunt for someone looking to further develop themselves and join us in our Payroll team as a Payroll Processor. This will come with an exciting opportunity to work towards a Level 5 apprenticeship. The Payroll Processor will assist in the collation and processing of the monthly payroll and annual processes including P11D’s, P60’s, salary review, PRP payments and PSA agreement. This also involves end of year and quarterly system updates. Provide support to colleagues and managers on general Payroll queries and complete admin and payroll tasks. What the role will look like: Assist in the processing of end-to-end payroll in adherence with legislation and company procedures Checking of the HR/Payroll processing system and records by ensuring that all of the employee information is received on time for the coming payroll month and all relevant payments/deductions are calculated and checked for accuracy Identify, investigate and resolve any discrepancies in information provided to payroll for input by all other areas of the Society Manual calculations including backpay, holiday pay, SSP, SMP and all other statutory payments Monthly management reporting Assisting with all enquiries from colleagues, Executive’s, HMRC, DWP and any other external bodies Work collaboratively with the HR Administration team Support the broader team to undertake process efficiency reviews. Ensure regular reviews of ways of working to ensure automation is taken full advantage of, avoid duplication of effort, and to support the team in adopting a continual improvement approach Assisting with system upgrades and testing as and when required including year-end processes Ensuring the Society is compliant with National Minimum wage regulations and Real Living Wage standards Administering and monitoring salary sacrifice schemes in line with regulatory and scheme requirements For more details on the role please refer to the job description at the bottom of the advert Training:This program covers the key duties of a Payroll Assistant Manager level 5, they include: Manage and Analyse the payroll workload and accountabilities; giving you the skills to plan and prioritise the payroll schedule Provide direction and oversee the timely collation of both the payroll and the benefits data Provide expert practical and/or factual support and guidance internally and externally Manage direct responsibility for the pay and the benefit calculations in complex situations Lead and oversee delivery for the quality assurance of your team’s pay and benefit calculations Analyse and reconcile the finalised payroll process Lead all the operations and the systems to ensure compliance with any relevant legislation, regulations, codes of governance and professional ethics Contribute to the successful recruitment and retention of your team, providing leadership and guidance to identify and retain the best possible workforce Manage both personal and team professional and self-development. Ensuring personal skills are keeping up with industry standards, whilst providing job satisfaction for team members Analyse and evaluate the pay and benefits and reporting systems, procedures, and controls in line with changes in technology Design and implement effective communication strategies, which will allow for the improvement of overall team collaboration, efficiency and productivity Strive to maximise the efficiency and accuracy of all processes and payroll by providing continual improvements, using data to drive decisions Training Outcome:Full-time position upon successful completion of the apprenticeship. We’re a Disability Confident Leader and encourage disabled applicants and all from diverse backgrounds to apply. We’ll do what we can to adjust our recruitment journey and offer a guaranteed interview to disabled applicants who meet what we’re looking for. If you need any support with applying to one of our roles, get in touch at careers@westbrom.co.ukEmployer Description:Why choose the West Brom? At the West Brom we appreciate that our employees are unique individuals with differing needs depending on their specific circumstances and stages in life. When we say our people are the West Brom’s biggest asset that doesn’t mean just viewing them as employees. We’re proud of our heritage and absolutely believe that the West Brom is a great place to work. Our employers are the heart of bringing our new vision to life- where our customers and communities own a more secure future. Everyday, through the work they do together and the care they show, they’re helping turn that vision into real and lasting. We’re a Disability Confident Leader and encourage disabled applicants and all from diverse backgrounds to apply. We’ll do what we can to adjust our recruitment journey and offer a guaranteed interview to disabled applicants who meet what we’re looking for. If you need any support with applying to one of our roles, get in touch at careers@westbrom.co.uk.Working Hours :Monday to Friday 9am to 5pm, shiftsSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience ....Read more...
Project Manager, PMO
Full-Time; PermanentDate Posted: October 6, 2025Who we are…The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.We are seeking a highly motivated and enthusiastic Project Manager, Project Management Office that has a passion for project management and the Pacific National Exhibition (PNE). The Project Manager, Project Management Office, will work under the direction of the Vice President, Facilities, Maintenance & Master Planning.Why join our Team? Exhilarating and fun-loving cultureFlexible work environmentOpportunity for free or discounted tickets to shows, events, sports games, and much moreStaff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships! What will you do this year?In your role as a Project Manager, your primary accountabilities will be to: Conduct independent project management duties for small to mid-scale projects (up to $10M project size)Assist project management duties of large-scale projects (above $10M project size)Along with senior administration, lead the development and management of the PNE multi-year capital plan and annual capital programCreate and maintain all aspects of project initiation, planning, execution, control, monitoring and closing documentation (e.g., project plans, status reports and risk registers) that have operational and financial implications.Create and prepare templates using MS Projects, suites of MS Office, Teams, Sharepoint and online PM tools.Participate in confidential planning that have operational and financial implications to the PNE.Track critical project milestones and follow-up with accountable stakeholders to ensure outcomes are delivered.Highlight potential risks and issues and make recommendations to the Project Manager and/or executive stakeholders.Create and present project-related content to project stakeholders and senior executives.Develop and monitor project budgets and schedules.Organize and lead meetings with project team, stakeholders and vendors and manage actions arising from them.Lead in the coordination of various meetings including preparing agendas and confidential meeting minutes.Lead in developing RFPs and contract management activities.Develop reports and presentations to executive-level stakeholder groups including the PNE Executive Team, PNE Board, Vancouver City Council and the Vancouver Parks BoardArchive projects with closing and lesson sharingLead project activities and deliverables as planned and assignedSupervise and engage contractors, vendors and other external stakeholders in all stages of project life cycleLead PNE Masterplan projects in alignment of PNE’s corporate priorities, capital plan and long-term visionSupervise project coordinators, assistant manager and other staff as assigned What else? Must have a university/college degree/diploma in a related discipline, or an equivalent combination of education, training, or experience.A minimum of 3 - 5 years of project management experience, preferably working on capital construction and facilities projects.Two years supervisory experience and experience of working with diverse internal stakeholders to influence change and foster teamwork and collaboration is desiredFluent use of MS Project and other project management software/systems is required.Formal training in project management methodologies, preferably consistent with those provided by PMI (Project Management Institute) preferred.Project Management Professional (PMP) certification is considered an asset.Project Management experience of capital projects in excess of $10M is an assetKnowledge of the municipal government process and capital construction projects is an asset.Sound knowledge of project management methodologies and standardsDemonstrated ability to deliver high-quality and timely results under tight deadlines.Ability to write effectively, organize and maintain project documentation, prepare status reports and summaries.Ability to communicate clearly and concisely both orally and in writing, including preparing and delivering presentations.Ability to analyze and solve problems, take decisions or make recommendations based upon thorough analysis of facts.Ability to focus on detail, while maintaining a balanced high-level view of an assignmentAbility to manage change and assist others with adapting to changeSuccessful candidates must undergo a Criminal Record Check. Who are you? OrganizedMethodicalProactiveSkillful communicatorCritical thinkerCommitted to striving for excellence Where and when to APPLY?Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.Additional InformationThe PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a permanent, full-time position with a typical salary range of $90,000 - $100,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures. As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca ....Read more...