Position: Administration Manager
Job ID: 1298/100
Location: Newcastle
Rate/Salary: £35,000
Benefits: Good Benefits
Type: Permanent
HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.
The below job description will outline this position of: Administration Manager
Typically, this person will organise the administrative activities across various departments, overseeing a team of departmental administrators and carry out key account administration for one of the companies departments. This is a hands on, managerial position. You will manage and jump in on day to day admin duties.
HSB Technical’s client is an established and well-regarded business entity.
Duties and responsibilities of the Administration Manager:
Manage team of administrators, whilst ensuring the company’s administration system is efficient and effective
Ensure service reports, quotations and invoices for all departments are issued within key timescales
Review tender opportunities daily & produce and submit tender responses
Attend internal and external meetings, take minutes and follow up outstanding actions
Update and maintain key accreditations i.e., SafeContractor, Construction Line, Achilles
Schedule routine maintenance and emergency breakdown/remedial visits
Update Industrial engineers movement sheet as applicable & provide the engineers with correct documentation to ensure arrival on time and that access to customers sites is granted
Create sales orders, purchase orders and invoices in ERP system
Maintain asset register and ensure all reports and documentation received from engineers is correct
Book training requirements as required and update training matrix accordingly
Check engineer timesheets are entered correctly, and allowances and holidays reconcile
Produce service reports and send to customers with sales invoice
Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
Produce KPI’s and Customer Management Information in line with contract requirements
Log all remedial quotes and ensure they are quoted for on a timely basis
Process warranty claims within timescales, applicable to the Industrial department
Produce reports and analysis as required
Ensure availability of service vehicles, trailers and load banks
Ensure that all employees reporting to you receive an annual appraisal
Ensure that staff skills are developed in line with the demands of the job
Qualifications and requirements for the Administration Manager:
Excellent computer skills
Excellent communication skills
Driving Licence as travel to clients will be required
This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.....Read more...
As a Business Administration Apprentice at Well Foundation, you will work closely with the team to provide administrative and organisational support across a variety of projects. Your duties will include:
Handling telephone and email enquiries in a professional and friendly manner
Managing correspondence and maintaining accurate records and databases
Supporting with community event planning and project administration
Assisting with social media updates and communications
Preparing documents, letters, and promotional materials
Scheduling meetings, taking minutes, and maintaining calendars
Processing donations, invoices, and updating spreadsheets
Supporting with website and CRM updates
Carrying out general office duties, including filing, photocopying, and data entry
This is an ideal role for someone who is organised, people-focused, and passionate about community work and wellbeing.Training:
Business Administrator Level 3 Apprenticeship Standard
Training delivered in partnership with Rochdale Training through a combination of workplace learning and off-the-job training
Training Outcome:
Upon successful completion of the apprenticeship, there may be opportunities to progress into a full-time Administration, Communications, or Project Support role within Well Foundation, with scope for further career and training development
Employer Description:Well Foundation is a not-for-profit organisation based in Rochdale, dedicated to improving mental health, wellbeing, and community engagement. Through local projects, workshops, and support initiatives, the Foundation helps people build confidence, resilience, and positive lifestyles. This is an exciting opportunity to join a passionate and growing team that’s making a real difference in the local community. The successful apprentice will gain valuable business administration experience while supporting the Foundation’s daily operations and outreach work.Working Hours :Monday to Friday, exact hours to be agreed.
AM/PM Shift- 30 Hours.Skills: Communication skills,IT skills,Organisation skills,Team working....Read more...
We are looking for a motivated Business Administration Apprentice to support the day-to-day running of our office. The role will provide hands-on experience across administration, customer service, and compliance support, while working towards a recognised business administration qualification.Key Duties & Responsibilities• Administration & Office Supporto Handling incoming calls, emails, and post; directing enquiries to the right team members.o Maintaining digital and paper records, ensuring accuracy and confidentiality.o Preparing documents, reports, and certificates for clients (e.g., PAT test reports, risk assessments).o Assisting with diary management, scheduling site visits, and allocating engineers.• Customer Serviceo Acting as a first point of contact for client queries, providing professional and helpful responses.o Assisting with issuing quotes, booking jobs, and following up with clients.o Supporting credit control activities (e.g., sending reminders for overdue payments).• Compliance & Data Managemento Updating client compliance records on internal systems.o Ensuring documentation is stored in line with GDPR and company policies.o Supporting reporting for insurance and regulatory requirements.• Team Supporto Working closely with engineers and consultants to ensure smooth delivery of services.o Supporting marketing and business development tasks such social media.o Assisting with general office tasks to keep operations running efficiently.Training:Your full role and responsibilities will be set out by your employer. They will provide you with all of the on-the-job training you need to up-skill in your role, and your 20% off-the-job learning will be incorporated as part of your working day.You will be working towards the Business Administrator Level 3 apprenticeship standard, which includes:•Knowledge, Skills and Behaviours• Business Administrator L3 Apprenticeship Standard•Functional skills in Maths and English if requiredThis will be delivered by your dedicated training provider, Realise.Training Outcome:This apprenticeship will provide a grounding in business administration within a compliance-focused consultancy. On completion, there may be opportunities to progress into roles such as Office Administrator, Compliance Coordinator, or Client Account Support.Employer Description:Focus On Testing Ltd is a specialist health and safety consultancy providing compliance services across the UK. We deliver Portable Appliance Testing (PAT), Fixed Wire Testing, EICR inspections, Legionella risk assessments, water sampling, and wider health & safety support. Our team works with clients in sectors such as healthcare, retail, and commercial property, helping them maintain safe, compliant workplacesWorking Hours :35 hours a week Mon - Fri 9am - 4pmSkills: Administrative skills,Analytical Skills,Attention to detail,Communication Skills,IT skills,Logical,Organisation skills,Team working....Read more...
Support the Office Manager to provide excellent administration across the business
Administration support for Project Managers regarding utility administrations
Presenting a professional and friendly first impression of the firm to all visitors and clients.
Managing mail
Maintaining the company filing system, hard and electronic
Assisting/maintaining company records and archiving and managing archive stores
Other office ad hoc duties
Social media
Obtain data, data entry, presentation
Training:At the end of the apprenticeship which will be undertaking whilst learning the role you will be qualified in Business Administration Level 3.Training Outcome:
To be confirmed by employer
Potential for full-time employment for the right candidate. Many employers retain apprentices in full/part time positions
The qualifications you gain can also help you to get into higher education or other employment
Employer Description:Avidety specialise in the refurbishment and construction of overhead and underground electricity distribution networks and is led by experienced industry executives proficient in delivering results.Working Hours :Monday - Friday, 9.00am - 5.00pm (30 min unpaid break).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative,Patience....Read more...
Purpose of Post
Provide effective administrative support to the Strategic Contract Management Lead and departmental Contract Manager focusing on contract management, specifically, contract administration and related processes
Assist in the collection, organisation, migration, and sharing of contract documentation and data
Deliver technical and administrative assistance to the team in areas such as contract spend, supplier relationship management, stakeholder engagement, communication, responsible procurement, and contract lifecycle management
Collaborate with colleagues to ensure seamless and consistent service delivery
Prepare, collate, and format contract-related data for processing, review, and advanced analysis by relevant stakeholders
Communicate findings and outcomes clearly to various audiences, analyse both structured and unstructured contract data to support business decisions, integrate data from multiple sources as directed, and ensure all data handling complies with legal and ethical standards
Look after various email inboxes relating to specific corporate contracts
Main Duties & Responsibilities:
Take care of the administration of the Business Travel contract, including daily monitoring of the Business Travel inbox, adding new users in a timely fashion, dealing with queries from the business and the supplier
Support the Contract Manager in the administration of the contract
Assist the Contract Manager in the administrative tasks relating to other Corporate Contracts, including but not limited to Taxis, Print, Delivery, Tail spends and other contracts managed by Commercial Service as requested by the Strategic Contract Management Lead
Assist in gathering and interpreting information from a variety of sources to support contract processes and reporting, utilising multiple IT packages and systems
Assist with the administration and maintenance of the Contract Register and associated information assets
Look to continuously improve processes and practices around contract administration
Support the team on gathering market intelligence and contract data and inform the development of specifications, KPIs, SLAs etc
Work collaboratively with colleagues across the Department to review and improve contract utilisation
Support the analysis and presentation of contract data using textual, numerical, graphical, and other appropriate visualisation methods for the intended audience
Job Description:
Assist in the development and maintenance of contract data dashboards and reporting tools
Support the coordination and facilitation of contract user groups and all associated communication campaigns
Develop a working knowledge of legal and regulatory requirements relating to contracts, including public procurement legislation, Data Protection, Health & Safety, Compliance etc
Administration of Customer Satisfaction Surveys for corporate contract users
Assist with the organisation and delivery of contract-related training sessions as required
Actively participate in team meetings and contribute to the achievement of team objectives
Build strong relationships with business stakeholders and commercial Services team
Contribute to the publication and updating of internal and public commercial web content relating to contracts if requested
Undertake any other duties relevant to the role of Contract Administrator as may reasonably be requested
Training:
You will be supported to achieve the Business Administration Level 3 Apprenticeship
Theoretical training will be Biweekly with the support of the training provider
Practical training and support will be given in the workplace allowing you to embed your learning in the working environment
You will receive hours 6 per week to support with your apprenticeship studies
Training Outcome:
On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available
Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation
Employer Description:The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.Working Hours :Monday - Friday, 9.15am - 5.00pm core hours. Flexibility will be required for business needsSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience....Read more...
We are a global tech company with a strong team culture, looking for a motivated individual to join our vCIO division as a Data Administration Apprentice. This role is an excellent opportunity for someone at the start of their career who is eager to develop a strong foundation in business operations. You will be responsible for a wide range of tasks that support the smooth delivery of our 'vCIO' service to our customers, covering the bases of; Consulting, Procurement, Support, Al & Machine Learning, Security Operations, Cloud Operations (AWS, Azure, Office 365).
As a Business & Data Administration Apprentice, you will gain hands-on experience in office operations and client support services within our Virtual Chief Information Officer (vCIO) function. This role is designed for individuals who are eager to learn the essentials of business administration while contributing to a fast-paced, growing organisation. You will play a crucial role in ensuring that clients receive value from our services.
Main Responsibilities
Reselling Commercial Support
Vendor and Partnership Relationship Management
Asset Management
Customer Service
Project Support/Runbook Administration
Consultancy Admin Support
Budget Planning/Forecasting
Solution Investigation
Ensuring clients gain maximum value from our services
What we're looking for
Strong attention to detail and commitment to quality
Excellent communication skills, both written and verbal
A team player with a passion for customer service
A proactive attitude and ability to adapt in a fast-moving environment
Interest in technology and business operations
Proficiency in Microsoft Word, Excel, Outlook, and other business communication tools
Strong numerical and commercial acumen
Training:Expected Apprenticeship Duration: 14 months + 3 months EPA.
Level 3 Data Technician Apprenticeship
Blend of eLearning and classroom training with CompTIA and Microsoft training
Includes elements of business administration (Project management, stakeholders, communication and presentations)
Training Biweekly classes (length 3 hours) alternating between Data+ and Excel/Power BI (NB: Exams optional)
Training Outcome:
You will have the chance to progress further in your career with 3Gi upon completion of the apprenticeship
Employer Description:3GI Technology is a global technology service provider that has seen rapid growth since 2020. We specialise in helping organisations digitally transform while reducing costs, and we pride ourselves on supporting our clients to reach their goals. With over 50 employees, our company culture is something that we pride ourselves on: you will be part of a fantastic support system with people who want you to succeed and plenty of opportunities for personal growth both professionally and technically.Working Hours :Monday to Friday 9am- 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Mature,Hardworking,Ambitious....Read more...
We are looking for an organised and enthusiastic individual to join Boleyn Recovery's busy fleet workshop as a Workshop Reception Administrator Apprentice. This role is ideal for someone who is keen to start their career in business administration while learning about the vehicle recovery and fleet services industry.As part of your apprenticeship, you will receive training and gain valuable hands-on experience in administration, customer service, and workshop operations.Key Responsibilities:
Welcome customers, drivers, and visitors to the workshop reception area
Answer telephone calls and emails, directing queries to the right team members
Book in vehicles for servicing, MOTs, and repairs
Prepare and update job cards, work orders, and service records
Assist with invoicing and processing purchase orders
Maintain accurate records of parts used, stock levels, and engineer worksheets
Support the workshop team with general administration duties
Ensure the reception area is tidy and professional at all times
Provide excellent customer service to clients and suppliers
Training:As an apprentice, you will receive mentoring in the workplace and training from Remit Group to help develop your skills and achieve your Level 3On successful completion, you will receive:
Level 3 in Business Administration
Functional Skills Level 2 in English & maths (if required)
Training Outcome:What We Offer:
Structured training programme leading to a recognised qualification
Mentoring and guidance from experienced members of staff
Opportunity to work in a professional automotive environment and supporting custoemrs with their vehicle needs
Potential for full-time employment upon successful completion
Employer Description:Boleyn Recovery and Fleet Services: Trading for over half a century. Available 24-7-365 offering nationwide car and commercial breakdown recovery, roadside assistance, repairs and service. Still family owned and run with a vested interest in keeping our customers vehicles moving. We are not another call centre, we are fleet owners offering our services to fleet owners.Working Hours :Monday to Friday 09:00-17:00.Skills: Attention to detail,Organisation skills,Problem solving skills....Read more...
Assisting with project documentation, reports, and records
Helping to maintain internal systems
Communicating with internal teams and external suppliers and customers
General office administration including filing, emails, and data entry
Training:
Training will be provided by EMA Training to cover the content required to gain your Business Administration Level 3 qualification which will help start your career and give you an insight into the businesses processes and procedures
Through a combination of online and in person visits to the workplace, you will be supported by your trainer/mentor to cover the required content for the business administration Level 3 apprenticeship programme
You will be assessed during your end point assessment through a knowledge test, project presentation and professional discussion
Training Outcome:
Opportunity for a full time position within the team upon completion of the apprenticeship programme
Employer Description:Haigh Environmental are trusted specialists in delivering environmental waste water solutions. Working with water companies, contractors and private landowners, we offer practical, standardised alternatives to septic tanks and conventional chemical dosing treatment options.
We pride ourselves on innovation, quality, and supporting our people to grow.Working Hours :Monday to Friday 9am- 5pmSkills: Communication skills,IT skills,Organisation skills,Logical,Initiative,Motivated,Time management skills....Read more...
The general administration duties within this role may include:
Receiving and managing phone calls with professionalism and efficiency
Handling incoming and outgoing emails promptly and courteously
Organising and maintaining files to ensure smooth operations
Photocopying in a timely manner
Efficiently inputting data to support organisational needs
Any other general admin duties and ad-hoc duties as defined by management.
Training:One day every 2 weeks - online learning.Training Outcome:The opportunities in the world of business are endless. Many apprentices start in business administration, customer service or accountancy, which are great stepping stones into lots of exciting careers. You can go on to specialise in a particular field and in management. You will find people who started in administration working in all professional areas and at all levels. If you are good at IT and enjoy working with others, then a Business Apprenticeship could give your career a great start.Employer Description:We are electronics importer and distributor based in Blackpool with our warehouse based in Bedford. We have a proud and prestigious history of over 60 years of supplying into UK and European markets.
We supply and support the sound & vision, aerial & satellite installation and contractor market and also support the wholesale and commercial electronics & electronics market too.Working Hours :Monday - Friday - 08:30 - 17:00.Skills: Communication skills,Attention to detail,Team working,Initiative....Read more...
Role Responsibilities
Front of House & Administration
Greet visitors and ensure a positive experience during their visit
Handle incoming telephone calls and customer enquiries
Support the coordination and booking of meeting rooms
Maintain meeting rooms to ensure they are clean, safe, and appropriately stocked
Coordinate incoming and outgoing post
Team & Business Support
Support the Customer Services team by updating calendar systems used by engineers
Compile and maintain Operations & Maintenance (O&M) manuals
Provide executive and organisational support, including preparing reports and documents
Book travel arrangements and accommodation for staff
Maintain accurate records and perform CRM administration on HubSpot
Training Outcome:This role offers the opportunity to complete a Level 3 Business Administration qualification while gaining hands-on experience. As the apprentice develops, there may be opportunities to gain experience in other departments such as Estimating, and to build a broader understanding of business operations.Employer Description:Mumford & Wood are specialists in premium, bespoke timber windows and doors, operating exclusively within the B2B sector. Renowned for craftsmanship, service, and innovation, we predominantly collaborate with contractors, developers, architects, and self-builders on high-end new-build and refurbishment projects across the UK.Working Hours :40hrs per week, Monday-Friday 8.30am-5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Team working....Read more...
Administration and Coordination:
Act as the first point of contact for students, staff, parents, and external visitors, managing enquiries professionally.
Provide administrative support for careers activities, events, and workshops, including managing invitations, booking venues, and maintaining attendance records.
Assist in organising school careers events, such as careers fairs, employer talks, speed networking sessions, and workshops.
Maintain accurate student records related to careers interventions, using the school’s management systems (such as Unifrog).
Communication:
Communicate effectively with external partners, employers, and training providers to support careers initiatives.
Prepare regular communications and updates for parents and students on careers events and opportunities.
Support the Careers Leader and Careers Adviser in managing social media content, newsletters, and promotional materials related to careers activities.
Support and Development:
Support the delivery and evaluation of careers programmes across all year groups.
Facilitate the organisation and administrative support for work experience placements, liaising with employers and ensuring safeguarding compliance.
Assist in the collection and analysis of destination data and the compilation of reports for leadership and external stakeholders
Safeguarding:
Ensure compliance with the school’s Safeguarding and Child Protection policies, contributing to a safe and supportive environment for all students.
Skills and Competencies:
Proficient in Microsoft Excel with strong organisational skills.
Willingness and ability to learn and use school platforms such as SIMS, Class Charts, and Unifrog effectively.
Professional Development:
Engage actively in professional development opportunities, working towards a qualification in Careers Leadership or Careers Adviser as provided by the school.
General
To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential and sensitive information.
Provide administration support when required throughout the school
Keep adequate records and be able to clearly identify stored material.
To support at school break times with supervision of students as and when required.
Such other duties as may be compatible with the nature of the post and reasonably requested by the Principal.
Training:
Apprenticeship delivered by Starting Off
Level 3 Business Administration apprenticeship course
Online apprenticeship training via OneFile and Team/Zoom calls
Training Outcome:Possibility of a permanent position upon successful completion of the apprenticeship. Employer Description:Our client is a mixed, all-through academy serving students aged 4 to 18 (primary, secondary and sixth form). This well-established Northampton-based school are now looking for a Business Administration Apprentice to provide an excellent service and administration support to school managers and teaching staff.Working Hours :8am – 4.00pm Monday – Thursday and 8am – 3.30pm Friday with an unpaid lunch break of 30 minutes. 39 weeks of the yearSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Team working....Read more...
Main purpose of role: Opportunity to gain practical workplace experience across multiple departments including Human Resources, Sales & Marketing, and Finance, while studying towards a nationally recognised qualification.
Key Accountabilities and Responsibilities:
General Office Administration:
Answer phone calls, respond to emails, and greet visitors in a professional manner.
Organise and file documents both electronically and in hard copy.
Assist with scheduling meetings, booking rooms, and preparing meeting materials.
Input and update data accurately in spreadsheets and internal systems.
Help with handling incoming and outgoing post and deliveries.
Maintain office supplies and support general upkeep of the work environment.
Support the team with project work, reports, and presentations as needed.
Learn how to follow company procedures, policies, and health and safety practices.
HR Administration:
Assist with recruitment admin, including posting job ads, scheduling interviews, and onboarding new starters.
Maintain accurate and confidential employee records in the HR system.
Track annual leave, absences, and training records.
Support the administration of employee benefits, including company vehicles.
Learn to assist in managing the company car fleet, including: - Keeping vehicle records up to date (e.g., MOT, insurance, service schedules).
Coordinating vehicle allocations and usage logs.
Communicating with suppliers and leasing companies.
Ensure compliance with GDPR and internal HR policies.
Sales & Marketing Support:
Assist in the preparation of sales proposals, presentations, and reports.
Help maintain the CRM database with up-to-date client and lead information.
Support the coordination of marketing campaigns, including social media scheduling and email marketing.
Contribute to the creation of marketing materials and website content.
Monitor and report on marketing and sales activity as required.
Finance Administration:
Assist with invoice processing, purchase orders, and supplier communication.
Help maintain accurate financial records and reconciliation of expenses.
Learn to support payroll processing, including: Gathering and checking timesheets and attendance records.
Assisting with payroll data entry and liaising with payroll providers or finance staff.
Maintaining confidentiality and accuracy in all payroll-related tasks.
Support the preparation of monthly financial summaries and reports.
Training:
The learner will be studying the Business Administrator Level 3 Apprenticeship Standard qualification.
Training Outcome:You will have the chance to learn key processes such as payroll and company fleet management, gaining practical skills for a career in business administration. As an Apprentice Business Administrator, you will support the smooth running of the business by providing administrative support to key departments. You will play an important role in ensuring the efficiency of daily operations while developing essential business skills and knowledge.Employer Description:Manufactures PPE and respiratory equipment. They have 108 employees, 99 of which are based in Thetford, with the remaining employees based at home across Europe and the UK.Working Hours :Monday - Friday, between 8:30am and 5pmSkills: Communication skills,Attention to detail,Organisation skills,IT skills,Team working,Initiative....Read more...
Duties to include:
Support learners through their apprenticeship learner journeys
Monitor active learning
Track progress reviews within the e-learning portal
Update bud with learner/employer activity on a daily basis
Support tutors with administration tasks as required
Liaise with internal teams (Marketing & Operations) in order to ensure smooth handover
Comply with funding rules
Training:
In addition to gaining practical experience in the role, you will also attain an NVQ Level 3 Business Administration qualification which will help start your career and give you an insight into the business' processes and procedures
Our training is all completed remotely via Teams with a development coach, who will be available for support
You receive 20% off-the-job training during this apprenticeship, which is included in your weekly working hours
Training Outcome:
Opportunity to progress with the organisation on successful completion of the apprenticeship
Employer Description:We are a national training provider specialising in Management, Marketing & Media training delivering apprenticeships & commercial training across England. We have ambitious growth plans and are looking for an apprentice to join the team in order to support with the administration of learner enrolments & employer engagements.Working Hours :Monday to Friday, 9am - 5pm.
30 minutes lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Creative,Initiative,Non judgemental,Patience,Eager to learn....Read more...
This is a rare opportunity to join Thrive4Life as a Business Growth Apprentice. Based mainly in our friendly Esher office (just 8 minutes from Esher station) and with regular days at our Wellbeing Centre in the Lloyd’s building, EC3 (Bank Station) in the very heart of the City of London, this role offers a unique blend of office-based training and exposure to the London City environment and culture.
You’ll be working closely with two experienced managers — Julia McAllister (Growth Manager, Thrive4Life Wellbeing Centre) and Rhea Mall (City Health Campaign Lead and Data Scientist), as well as gaining mentoring from senior company leadership and hands-on experience across a wide range of functions including administration, in person and streamed events, data, and client support.
Purpose of the Role
To provide day-to-day administrative support to both Thrive4Life and Wellbeing Centre Business Growth activities, ensuring smooth operations, excellent client service, and robust data management. This is a wide-ranging apprenticeship designed to give you valuable, transferable skills and a strong career foundation.
Duties and Responsibilities
Supporting the City based Wellbeing Centre
Welcome patients and handle enquiries by phone, email, and in person
Support bookings, payments, and client care using the Cliniko system
Assist with monthly health talks, Pilates sessions, and city-based promotional in person events and pop-up expo stands
Prepare marketing materials and keep promotional displays stocked across the Lloyd’s building
Help process national referral bookings and maintain tidy clinic facilities
Supporting Data & Outreach
Input, validate, and manage data across our CRM systems and spreadsheets.
Consolidate data from enquiries, bookings, events, and subscriptions.
Assist in building prospect lists for outreach campaigns and support data cleaning.
Help prepare reports and dashboards (e.g., enquiries, conversions, event attendance).
Provide support for email marketing and light research tasks.
General Office Administration
Handle incoming calls and emails, taking messages or directing queries.
Support document preparation, filing, and record-keeping.
Assist with scheduling meetings, travel, and other logistics.
Provide ad hoc support to the wider team as needed.
What Makes This Role Unique
A rare opportunity to gain exposure not only to business administration but also to finance, sales, marketing, and delivery, giving you a broad foundation for your career.
The chance to work both in a supportive Esher small office environment and in the vibrant London City setting, gaining insight into corporate culture and client engagement in the city of London.
Practical involvement in a company that has just launched a new website and adopting an AI-driven customer relationship platform — with state-of-the-art client engagement to drive growth.
Real mentoring and day-to-day learning from senior leaders in the company, giving you insight into business strategy as well as administration.
For the right candidate, multiple opportunities to expand the role and grow with the company.
Training:This role is aligned to the Business Administrator Apprenticeship Level 3 Standard.
You’ll receive structured off-the-job training and mentoring, while building a portfolio of evidence from your real work. Modules include communication, IT skills, customer service, events, data management, and business improvement. You will attend Kingston College for your off the job training.
What You’ll Gain
Real responsibility from day one in a supportive small team
Skills in administration, experience with Excel, customer relationship manager (CRM) databases, Salesforce, Cliniko, Genie AI - CRM (with built in AI drivers), and other modern outreach tools
Exposure across the board from finance, sales, marketing, and delivery, giving you well-rounded working business experience. Insight into the fast-paced health, safety, and wellbeing industries
A nationally recognised apprenticeship qualification
Strong career prospects in business administration, operations, or data management
Our apprentices will receive direct, hands-on training from their line managers (the Growth Manager and Data Scientist), as well as ongoing support and mentoring from senior management and other members of the team. Training will be practical, structured, and embedded in daily tasks, ensuring skills are developed in real time
We will also encourage knowledge-sharing across the business, so the apprentice gains a broad understanding of operations, marketing, events, client care, and data management
The apprentice will work closely with colleagues in a friendly, supportive team environment where guidance and feedback are always available
Training Outcome:
This apprenticeship offers a launchpad into business administration, operations, and corporate health. Graduates can advance within Thrive4Life or OFI into roles such as Business Administrator, Client Relationship Executive, or Marketing & Events Coordinator. The skills gained, including administration, client service, and data management, are valued in all sectors
This foundation prepares candidates for various careers or senior roles
Employer Description:Thrive4Life is a dynamic corporate health & wellbeing company delivering workplace wellbeing programmes, clinical services, and health promotion. Our flagship Thrive4Life Wellbeing Centre in the iconic Lloyd’s Building (EC3, London) offers physiotherapy, osteopathy, massage, podiatry, Pilates, and health awareness events.
We also run an acclaimed Talks Programme, providing streamed and in-person sessions led by medical professionals, surgeons, psychologists, nutritionists, and other health specialists. These talks educate and inspire staff on vital topics such as mental health, cancer prevention, stress management, nutrition, and healthy ageing.
Our sister company, Osteopaths for Industry (OFI), has delivered health & safety training nationwide for over 35 years, specialising in manual handling, people handling, DSE training, and risk management. Together, Thrive4Life and OFI sit at the forefront of workplace health and wellbeing.
What sets us apart?
Clinically led expertise across a wide range of disciplines, ensuring everything we deliver is evidence-based and impactful.
High-profile clients including Buckingham Palace, the BBC, City of London Corporation and leading city insurance companies such as Tysers and Chubb.
Innovation and growth, with a new website and AI-powered CRM platform launching.
Exposure to London City culture alongside a supportive small office environment in Esher.
Wide-ranging experience across finance, sales, marketing, events, delivery, and data.
A meaningful mission: to help save lives and improve quality of life through education and awareness.
Working Hours :Monday - Friday, Shifts to be confirmed.Skills: Attention to detail,IT skills,Communication skills,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Creative,Logical,Initiative,Team working....Read more...
Main Duties:
Create full proposals, designs & quotations.
Liaise with customers via telephone/email.
Creating on-site drawings.
Telephone front of house.
Administration responsibilities.
Sending and replying to emails professionally.
Scheduling.
Basic marketing.
Basic sales.
Providing support for all members of the office team
Support and build rapport with customers, suppliers, and colleagues.
Organising maintenance visits & sending reminders.
Manage diaries.
Book appointments
All general administration responsibilities
Training:
Business Administration Level 3 Standard.
On the job training with the employer whilst working towards the Apprenticeship Standard.
Regular work-based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards.
Training Outcome:
Potential for full-time employment for the right candidate.
Many employers retain apprentices in full/part-time positions.
The qualifications you gain can also help you to get into higher education or other employment.
Being an apprentice gives you the opportunity to gain a recognised qualification and developing professional skills whilst earning a salary inside some of Kent’s best companies.
Once the Apprenticeship has been achieved, you will have the skills, abilities, and experience to update and enhance your CV, to make it attractive to potential employers.
Employer Description:We are Fire Suppression specialists that install a smarter and more modern alternative to your average fire sprinkler.Working Hours :Monday - Friday. Between 9.00am - 3.00pm.Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Problem solving skills,Administrative skills,Good telephone manner,Ability to build rapport,Trustworthy,Responsible,Enthusiastic,Willing to learn....Read more...
As a Business Administration Apprentice at Prestige Building Supplies, you’ll work within the busy office team to provide professional administrative and customer support. Your duties will include:
Calling customers and managing enquiries over the phone and by email
Dealing with customer service issues promptly and professionally
Processing and updating website orders
Inputting and maintaining records in Sage
Handling and responding to website enquiries
Allocating and processing customer payments
Setting up new customer accounts and managing credit limits
Updating prices and product information on the CRM and website
Supporting general office administration — filing, data entry, and documentation
Working closely with colleagues across sales and accounts departments
This is an excellent opportunity to develop practical office experience in a growing and supportive business environment.Training:Business Administrator Level 3 Apprenticeship Standard Training delivered in partnership with Rochdale Training through a combination of workplace learning and training.Training Outcome:Upon successful completion of the apprenticeship, there may be opportunities to progress into a full-time Business Administrator, Sales Support, or Accounts Assistant role within Prestige Building Supplies, with ongoing career development opportunities.Employer Description:Prestige Building Supplies is a leading independent supplier of building materials based in Rochdale. The company prides itself on delivering exceptional service and reliable products to both trade and retail customers. Working in a friendly and fast-paced office, you’ll gain hands-on business administration experience in customer service, sales support, and office systems — all while working towards a nationally recognised qualification.Working Hours :Monday to Thursday – 9 to 5
Friday – 9 to 4.30
1 Hour Lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working....Read more...
Greeting visitors, parents, and pupils — providing excellent customer service face-to-face, over the telephone, and via email.
Using a range of office systems including Microsoft Office, Arbor (school management information system), and Google Forms.
Managing administrative tasks such as photocopying, printing, laminating, and handling incoming and outgoing mail.
Assisting with the organisation and setup of meetings and school events.
Providing day-to-day administrative support to the Attendance Team.
Training:Level 3 Apprenticeship in Business Administration consisting of:
Level 3 Apprenticeship in Business Administration
Level 2 Functional Skills in Mathematics (if applicable)
Level 2 Functional Skills in English (if applicable)
You will be required to attend a half-day session with HBTC where you will work towards any functional skills (where needed) that you have to take. Additional off the job training will also be required as part of the Apprenticeship. There will also be an end point assessment. Training Outcome:After the Apprenticeship, there may be an opportunity for you to advance in the workplace or go on to higher education. Employer Description:At Priory Primary School, the admin team works closely with staff across the school to provide a welcoming, safe, and caring environment for students and colleagues alike. Apprentices are supported by a dedicated and friendly team who value teamwork, growth, and wellbeing.
By joining Priory, you’ll become part of a supportive school community, gain invaluable experience, and build skills that will open doors to future career opportunities within education administration.Working Hours :Monday to Friday, shifts to be confirmed.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
Our client is looking for an experienced Private Client Solicitor with 5+ years PQE to join their expanding and highly regarded team in either Blackburn or Bolton. This is a fantastic opportunity to handle a varied, high-quality caseload while contributing to the growth and future of the department.
The work will include:
- Trust administration
- Probate and estate administration
- Tax planning and complex inheritance tax returns
- Drafting Wills and Lasting Powers of Attorney
- Potential Court of Protection matters
The successful candidate will have strong technical expertise, excellent client care skills, and ideally be STEP qualified (or working towards it). You will also enjoy working as part of a supportive and collaborative team with a strong reputation for delivering outstanding service.
Benefits include:
- Competitive salary + bonus scheme
- Hybrid working (3 office days / 2 remote)
- Up to 27 days holiday + bank holidays
- Pension, life cover & enhanced sick pay
- Free parking
- Staff socials, Christmas closure & referral incentives
This is an excellent opportunity for a motivated solicitor to take the next step in their career within a progressive and supportive environment.....Read more...
Our client is looking for a Private Client Solicitor with PQE from NQ to 4 years to join their expanding and highly regarded team in eother Blackburn or Bolton. This is a fantastic opportunity to handle a varied, high-quality caseload while contributing to the growth and future of the department.
The work will include:
- Trust administration
- Probate and estate administration
- Tax planning and complex inheritance tax returns
- Drafting Wills and Lasting Powers of Attorney
- Potential Court of Protection matters
The successful candidate will have strong technical expertise, excellent client care skills, and ideally be STEP qualified (or have the desire to work towards it). You will also enjoy working as part of a supportive and collaborative team with a strong reputation for delivering outstanding service.
Benefits include:
- Competitive salary + bonus scheme
- Hybrid working (3 office days / 2 remote)
- Up to 27 days holiday + bank holidays
- Pension, life cover & enhanced sick pay
- Free parking
- Staff socials, Christmas closure & referral incentives
This is an excellent opportunity for a motivated solicitor to take the next step in their career within a progressive and supportive environment.....Read more...
Various administration duties, (Filing, Copying, Answering calls, using IT systems, spreadsheets, managing patient files
Talking to patients both on and off the phone
Accounts
Operating Clinical IT System
Training:
Level 3 Business Administrator Apprenticeship Standard
Work based learning
Functional Skills
Training Outcome:
Progression onto full time employment
Employer Description:The practice is based in a purpose built health centre in East Lancashire. We are a friendly practice with approximately 6100 patients. We are a teaching /training and research practice and offer excellent management and administration support. We are strongly involved in training, taking trainee GP's as well as medical students from Manchester.Working Hours :Shift patterns - 8.00am - 4.00pm and 10.30am - 6.30pm – alternate weeks (Monday -Friday) 30 min lunch break.Skills: Communication skills,Customer care skills,Team working,Non judgemental,Team player....Read more...
This is a rare opportunity to join Osteopaths For Industry (OFI), a long-established leader in workplace health & safety training. Based at our Esher office (just 8 minutes from the station), you’ll be part of a small, friendly, and supportive team that works with some of the UK’s best-known organisations — including Buckingham Palace, the BBC, and major blue-chip companies.
You’ll work closely with our Operations Manager, and gain mentoring from senior company leadership while developing hands-on skills in administration, client service, and data management. Alongside this, the role provides valuable exposure to finance, sales, marketing, and delivery, giving you a 360° view of how a modern training business operates and grows.
Purpose of the Role
To provide day-to-day administrative support to ensure the smooth running of OFI’s training courses from initial enquiry through to post-course administration, while also contributing to our innovative, data-driven client engagement strategy.
Duties and Responsibilities
Handle and follow up on training enquiries by phone and email
Schedule courses, liaise with trainers, and coordinate logistics (venues, hotels, equipment)
Prepare and send pre-course materials and process post-course certificates and feedback
Maintain accurate records in our CRM system (Salesforce)
Assist with client communications, marketing and outreach campaigns and process improvements
Support office administration, including document preparation, filing, and phone handling
What You’ll Gain
Mentoring and support from experienced managers
Broad exposure to the business lifecycle: finance, sales, marketing, delivery, and client service
Practical skills in CRM systems, scheduling, logistics, and administration
Real responsibility from day one in a professional yet supportive small team
An apprenticeship qualification, plus genuine opportunities to expand your role and grow with the company
This is more than just an admin role — it’s a launchpad for your career in business operations, with the chance to be part of a company modernising with a new website and an AI-powered client relationship platform.Training:Our apprentice will receive direct, hands-on training and guidance from their line manager, the Operations Manager, as well as ongoing support from senior leadership and the wider team. This ensures close mentoring, regular feedback, and the opportunity to learn from experienced professionals across all aspects of the business.
This role is aligned to the Business Administrator Apprenticeship Level 3 Standard . You’ll receive structured off-the-job training and mentoring, while building a portfolio of evidence from your real work. Modules include communication, IT skills, customer service, events, data management, and business improvement. You will attend Kingston College for your off the job training. Training Outcome:This apprenticeship offers a launchpad into business administration, operations, and corporate health. Graduates can advance within Thrive4Life or OFI into roles such as Business Administrator, Client Relationship Executive, or Marketing & Events Coordinator. The skills gained, including administration, client service, and data management, are valued in all sectors. This foundation prepares candidates for various careers or senior roles.Employer Description:Thrive4Life is a dynamic corporate health & wellbeing company delivering workplace wellbeing programmes, clinical services, and health promotion. Our flagship Thrive4Life Wellbeing Centre in the iconic Lloyd’s Building (EC3, London) offers physiotherapy, osteopathy, massage, podiatry, Pilates, and health awareness events.
We also run an acclaimed Talks Programme, providing streamed and in-person sessions led by medical professionals, surgeons, psychologists, nutritionists, and other health specialists. These talks educate and inspire staff on vital topics such as mental health, cancer prevention, stress management, nutrition, and healthy ageing.
Our sister company, Osteopaths for Industry (OFI), has delivered health & safety training nationwide for over 35 years, specialising in manual handling, people handling, DSE training, and risk management. Together, Thrive4Life and OFI sit at the forefront of workplace health and wellbeing.
What sets us apart?
Clinically led expertise across a wide range of disciplines, ensuring everything we deliver is evidence-based and impactful.
High-profile clients including Buckingham Palace, the BBC, City of London Corporation and leading city insurance companies such as Tysers and Chubb.
Innovation and growth, with a new website and AI-powered CRM platform launching.
Exposure to London City culture alongside a supportive small office environment in Esher.
Wide-ranging experience across finance, sales, marketing, events, delivery, and data.
A meaningful mission: to help save lives and improve quality of life through education and awareness.
Working Hours :Monday- Friday
Shifts to be confirmedSkills: Attention to detail,IT skills,Communication skills,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Creative,Logical,Initiative,Team working....Read more...
IT Support TechnicianSalary: £24,000 to £27,000 per annum dependent on skills and experienceWingerworth, Chesterfield, S42 6QWOffice based only – no option for hybrid workingOwn transport and UK driving licence essentialJob Description: Our client is a leading MSP with over 20 years’ experience, being founded back in 2001. Our aim: to help improve your business & work-life balance through modern IT solutions by offering world-class levels of customer service & working with leading partners. Our portfolio of industry leading solutions features brands such as Microsoft, OpenText & 3CX which puts us in a very enviable position in the market, enabling us to provide a huge variety of software & hardware options. Our IT Support & Management services make sure that not only are you receiving and using the best available, but that you’re getting the most out of it – maximizing your return of investment.We are growing our team and are looking for an additional IT Support Technician.This is a solely in person role, with no option for remote working. Own transport is required. Commute to our offices in Wingerworth Chesterfield. Prior experience in a similar job is beneficial, but not entirely necessary, we care more about the individual rather than experience. On the job training will be provided for the systems that you will be supporting. Salary range is up to £24,000, option of promotion above this is possible for the right person. We operate a Company dress code of smart casual (shirt/jumper, black jeans/chinos/suit trousers – upon employment you will receive Greenfrog branded clothing). Occasional travel for work to client sites may be required. Immediate start available.This is an ideal position for someone wanting to get into an IT role after their first job or moving from an existing ‘Level 1’ position at an existing IT firm.What we are looking for:
Excellent communication skills.Excellent data capture.Can do and willing to help attitude.Good end user patience.Ability to keep calm under pressure.Attentive nature.Keeping with a neat and tidy working policy.
Your responsibilities will include:
Answering incoming technical calls.Raising and logging tickets.Resolving technical problems with end users.Helping the users over the phone and email.Remotely controlling users PCs to resolve issues.Communicating with suppliers/partners to resolve problems.Escalating problems where needed.Configuration of new client hardware.
Experience required:
Previous office work experience.Email use for business purposes.Phone handling.UK Driver’s license & access to or use of your own car required.
Additional desirable experience:
Previous experience working in an IT Support environment.Microsoft Azure cloud environments.3CX telephony administration.Apple Mac user administration.Sage administration.History of working with Microsoft Windows network environments.Server administration.Network administration.
Must haves/Screening questions:
Must be able to work legally in the UK.Must be comfortable in a permanent office environment.Must be able to reliably commute to our office location.Must have their own or access to a vehicle and a UK drivers license.Must have some form of prior work experience, specific IT experience is a bonus but not essential.
Interested? If you feel that you possess the relevant skills and experience then please send your cv by return.Not open to agencies INDLS ....Read more...
Provide an administration support function for the Apprenticeship Funding Manager and wider team
Support the day-to-day delivery of apprenticeship data, compliance, and reporting requirements
Assist with programme administration, reception cover, and invigilation
General administrative support responsibilities as required
Compliance and data administration
Support with compliance checks of learner enrolments on BUD
Assist with the accurate input, updating and management of apprenticeship data on the Apprenticeship Service (AS), including creating cohorts, adding apprentices, and linking to employers
Collate and produce reports for management and funding purposes
Work closely with the Apprenticeship Funding Manager and wider team to deliver effective administration support
Audits and quality
Assist in preparing documentation for internal and external audits
Provide support in resolving issues identified during compliance checks
Operational support
Assist with exam invigilation where required
Support with reception cover, including greeting visitors and responding to queries
Training:
Working towards a Level 3 Business Administrator apprenticeship standard
At least 20% of your working hours will be allocated to 'off-the-job' training. We'll support you in understanding the working hours during the recruitment process
Your Development:
Our Apprenticeship Programme is an excellent way of ensuring we have high-quality people working within our business. We're looking for ambitious candidates ready to take ownership of their development, work hard to achieve their potential and grow with an ambitious employer
The Programme typically lasts between 12 and 24 months, depending on the career path chosen, and you'll achieve a nationally recognised qualification
Block training is complemented by a combination of regular coaching visits from one of our experienced coaches, as well as virtual classroom sessions and E-Learning modules
Please ensure you have copies of your GCSE, Scottish National, and Functional Skills certificates, as we may request to see them during the application process
Training Outcome:
There are lots of opportunities to develop your career within our expanding business
Your early development is carefully mapped through your Apprenticeship journey, with your learning focused toward achieving an industry-recognised qualification
This is the grounding for your future development within the network, and opportunities exist, once qualified, to further develop your skills and to move into new roles
Employer Description:Calex is one of the UK’s largest apprenticeship training providers with over 20 years of experience in employer led provision.Working Hours :Monday- Friday, 9.00am- 5.00pm, however your exact hours will be confirmed at interview.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Patience....Read more...
Administrator
Hertford
£26,000 - £28,000 Basic + Bonus + Hybrid + Private Healthcare + Flexible Working + Immediate Start
Are you an Administrator from an FM, housing or similar background looking to join a growing, family-owned business work closely with clients, and make a direct impact on service delivery and customer satisfaction? You'll enjoy a terrific company culture and be looked after with a good package including flexible working.
This is a fantastic opportunity for a Technical Senior Administrator who is organised, people focused, confident managing processes and enjoys maintaining client relationships. If you’re looking for stability, a supportive team culture with a hybrid working aspect this will be your ideal role!
Your role as an Administrator will include:
* Leading and supporting the admin team to deliver reactive maintenance and PPM programs * Acting as a point of contact for client queries, complaints, and contracts * Attending client meetings alongside the Maintenance Manager * Managing data, reporting, and dashboards (Excel, Power BI, OneServe)
As an Administrator you will have:
* Strong background in administration or coordination (FM, compliance, social housing is a bonus!)* Excellent client service and communication skills * Organised, detail-oriented, and confident in a fast-paced environment * Based within commutable distance of Hertford.
Apply now for immediate consideration! Keywords: Administrator, Administration Manager, Senior Service Coordinator, Helpdesk Team Leader, Maintenance Administrator, Facilities Management, Social Housing, Compliance Administration, PPM Scheduling, Hertford, Hertfordshire, EnfieldThis vacancy is being advertised by Future Engineering Recruitment Ltd. The services of Future Engineering Recruitment Ltd are that of an Employment Agency. Please visit our website to view other positions we are currently handling. Future Engineering Recruitment Ltd can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom. Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit should not apply as your details will not be processed....Read more...
Contract Support – Facilities ManagementCambridge | £35,000 per annum | Full-time, Permanent We are delighted to be recruiting on behalf of our client, a leading name within the Facilities Management industry, for an experienced Contract Support professional to join their team based in Cambridge. The Role As Contract Support, you’ll play a vital part in ensuring the smooth delivery of FM services across a high-profile contract. You’ll be responsible for providing administrative, financial, and operational support to both the client and contract management team. Key responsibilities include:Supporting day-to-day operations across the FM contractPreparing reports, purchase orders, and invoicesAssisting with budget tracking and financial administrationActing as a key point of contact for clients and suppliersMaintaining compliance records and documentationAbout You We’re looking for a proactive and organised individual with a background in Facilities Management or a similar sector. You’ll be confident in liaising with clients, able to work in a fast-paced environment, and have strong IT and financial administration skills. Ideal experience and skills:Previous experience in a Contract Support or FM administration roleExcellent communication and organisational skillsStrong financial acumen and reporting abilityConfident in using MS Office and CAFM systemsWhat’s on OfferSalary: £35,000 per annumOpportunity to work with a market-leading FM providerCareer development and progression opportunitiesFriendly and supportive team environmentIf you’re looking for your next challenge in the FM industry and want to work with a forward-thinking business, we’d love to hear from you. Apply online or send your CV directly to abbie@cbwstaffingsolutions.com....Read more...
