Administration Jobs Found 786 Jobs, Page 32 of 32 Pages Sort by:
Apprentice Finance Support Administrator (Fixed term 3 years and 6 months)
Key areas of responsibility 1. Entries & Invoicing Checking and uploading of examination entries Processing sales invoices for exam entries Keeping invoices issued in line with current/updated exam bookings Working with AR colleagues to monitor payments received Processing adjustments and refunds Tracking centre and representative accounts 2. Fees & payments Checking/approving examiner fee and expenses claims and maintaining records Calculating and submitting centre representative commission and expenses claims and maintaining records Liaising between LCME stakeholders and Finance/Payroll/HR -resolving any queries 3. Suppliers & analysis Setting up suppliers Raising purchase orders and monitoring/payment of suppliers Reconciling/resolving clarity travel payment issues Dealing with queries from suppliers, UK/ overseas centres and reps Assisting the manager with budget analysis of income and expenditure General office administration, including filing 4. Undertake a programme of continuing personal development, including the development of specialist skills and knowledge as required5. Management Trainee Responsibilities: Assist in the development and implementation of financial strategies and plans Participate in various training programs to gain a comprehensive understanding of the department's operations Collaborate with senior management to identify areas for improvement and develop solutions Conduct financial analysis and prepare reports to support decision-making processes Learn and apply best practices in financial management and reporting Support the team in day-to-day operations and special projects 6. Ensure personal compliance with all of UWL’s procedures, policies and regulations, especially those relating to data protection, legal and statutory compliance, information security, IT change control and health and safety 7. To work in accordance with UWL’s equality and diversity policies.In addition to the above areas of responsibility, you may be required to undertake any other reasonable duties relating to the broad scope of the positionTraining:OverviewWith the Chartered Manager Degree Apprenticeship (CMDA), the Claude Littner Business School at the University of West London offers you the opportunity to gain a high-quality degree, on-the-job experience and a professional pathway for career development. The CMDA is part of the Degree Apprenticeship programme, a new government and industry scheme that guarantees a high-quality degree, geared around the needs of employers and employees. Combine 'off the job' study at the University of West London with a paid position, enabling you to graduate with significant work experience alongside a respected degree qualification. Developed by a group of 20 businesses led by Serco, the CMDA produces managers with the management skills and qualities required by employers of all sizes and from all sectors. We have tailored our delivery of this course to fit in with the needs of your working day, allowing you to balance education and business demands. Training Outcome:Finance or Business Support Administrator.Employer Description:The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025. We are ranked 30th university in the UK in The Guardian University Guide 2025, Number 1 London university for overall student satisfaction in the National Student Survey 2024 and Best university for Student Experience and Teaching Quality in the UK in The Times and Sunday Times Good University Guide 2024. The UWL community is a diverse body of students and staff who work together to create an environment of success and achievement. We celebrate the diversity of our staff and promote our values in practice through our commitment to inclusivity, progression, and success. *University status awarded in or after 1992 The College The London College of Music Exams is one of the longest leading-established exam boards for the creative arts in the UK and strives for inclusivity and equality in line with the UWL mission. LCME offer Music examinations in Music, and in Drama and Communication which are held at centres worldwide as well our Digital platform that offers both recorded and live online exams (coming shortly). Our qualifications are unique in the graded exam sector in being awarded by a university. The exams portfolio covers a wide range of syllabuses with new developments being considered to broaden the offer in the future. UWL is committed to LCME and will continue to invest in opportunities to improve the quality of the experience for staff and candidates of LCME.Working Hours :Monday to Friday 9am to 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative ....Read more...
Learning AND Development Manager – London/Hybrid Working
Learning AND Development Manager – London/Hybrid Working Location:- Hybrid 3 days Central London office 2 days Home Working Salary:- £55-65k + Bens dep on experiences Environment:- L&D Set Up, Grad Schemes, Apprenticeships, CIPD, Frameworks, Training, E-Learning, L&D Structure, IT, Telecoms, Managed Services. Our client, an IT and Networking Managed Services Company is looking to hire an L&D Manager within their HR Team. This role will be a new position so should attract someone who wants to come into this position with a blank canvas and make it their own structure. This role will be part of the HR team. The HR team is responsible for providing centralised learning for their 500+ employees from when they join and ongoing throughout their careers ensuring that all colleagues have the opportunity to continuously grow their skills and fulfil their potential. The Company is growing at a very fast pace both in the UK and Internationally so they are now looking to hire a Talent and Learning Manager who will implement talent and learning initiatives from scratch in the UK. This is a brand new role. You will have support from the HR administration team but it is very much a role you will need to embrace, own and develop from scratch. The L&D Manager will be developing tailored programmes that aim to enhance all areas of the business from senior management through to entry-level graduates. We foresee this including full face to face, 1-2-1 and E-Learning programmes that will be designed and delivered through your expertise. You will take ownership for the planning, managing, and delivery of a comprehensive suite of learning and development solutions. Ensure all of their colleagues are equipped with the right skills, knowledge, and behaviours to effectively carry out their roles and meet the needs of our customers. This is a truly rewarding opportunity to design the learning and development function for the company from the ground up that will shape the way they move forward. The Role: • Work closely with key internal stakeholders and senior managers to understand and evaluate learning needs and deliver comprehensive learning strategies • Design and deliver inspirational learning and leadership programmes, including industry role related schemes, ranging from online learning materials to in-person learning and development sessions. • Own and enhance our performance management process including successful training and development outputs. • Own the training and development budget. Responsibility for choosing the most appropriate external training providers where applicable, ensuring they have obtained the best price possible whilst not compromising on quality of learning. • Create the framework for an internal employee, cross functional graduate scheme and implement and run accordingly. • Work with key partners regarding specific tailored graduate schemes. • Own and manage the apprenticeship strategy, maximising the use of the apprenticeship levy. • Create and develop our own internal learning and development catalogue. • Ensure learning and development materials are up to date and relevant to ensure a seamless experience for learners. • Own and implement succession planning. • Create, own and deliver our talent management process. • Work with our partners and vendors to maximise the use of available product training and also maintain our accreditations. Working closely with the projects and services team you will agree annually the relevant accreditations to maintain and or acquire. • You will need to be ahead in terms of any key industry training / qualification requirements and communicate a strategy to the business to ensure they can continue to remain competitive in our industry from a training and qualifications perspective. • Own the employee retainer training bond process. • Evaluate the content and delivery of training including feedback from learners to ensure training meets purpose. • Responsible for reporting key monthly learning and development metrics to the HR Director. Qualifications & Experience: • CIPD qualified with demonstrable experience in developing L&D programmes from the ground up. • 5+ years developing and leading training efforts • Proven experience delivering, designing and implementing L&D activities that are tailored to a wide-ranging audience. • Proven experience of designing and implementing successful graduate and apprenticeship programmes. • Strong project management skills with the ability to measure the success of the programme through metrics and proven results. • A people person who understands the value of empowering others to achieve their potential. • Natural ability to train and develop others within a fast-paced environment. • Excellent communication (oral and written), presentation, training, and facilitation skills • Able to get results by influencing others and gaining buy-in to new initiatives • Demonstrated ability to build trusted relationships across diverse range of stakeholders • Deep knowledge of relevant content areas, including the fields of management/leadership, organizational development, and adult learning theory • Strong facilitation and program delivery skills • Thrive in a fast-paced production environment with a passion for solving problems while being resourceful • Excellent organisational capabilities. • Experience supporting diversity change programmes • Experience driving and embedding cultural change • Coaching certification a plus • Industry experience is a plus @mecscomms: uniting opportunity with ambition in Telecoms | Media | Technology @mecscomms is the brand name of MECS Communications Ltd who provide permanent & contract recruitment consultancy service as an Employment Agency & Employment Business. For more information or a list of current vacancies, please see our web site at mecscomms.co.uk ....Read more...
Field service engineer
.cs2654AE3A{text-align:left;text-indent:0pt;margin:0pt 0pt 0pt 0pt} .csD9AE63C1{color:#000000;background-color:transparent;font-family:Arial;font-size:10pt;font-weight:normal;font-style:normal;text-decoration: underline;} .cs1BA52A26{color:#000000;background-color:transparent;font-family:Arial;font-size:10pt;font-weight:bold;font-style:normal;} .csC8F6D76{color:#000000;background-color:transparent;font-family:Calibri;font-size:11pt;font-weight:normal;font-style:normal;} .cs4306042E{color:#000000;background-color:transparent;font-family:Calibri;font-size:11pt;font-weight:bold;font-style:normal;} .cs15B7AE4B{text-align:left;margin:0pt 0pt 0pt 0pt;list-style-type:disc;color:#000000;background-color:transparent;font-family:Arial;font-size:11pt;font-weight:normal;font-style:normal} .cs26DADAAD{color:#000000;background-color:transparent;font-family:Calibri;font-size:11pt;font-weight:normal;font-style:normal;text-decoration: none;} .csCCA9035D{color:#0000FF;background-color:transparent;font-family:Calibri;font-size:11pt;font-weight:normal;font-style:normal;text-decoration: underline;} Job Title: Field Services EngineerBased at: Worthing /SussexPackage:Starting £28,000 to £31,250 plus company car and mobile phone Job Summary Reporting directly to our Service Manager, the Field Services Engineer will join the Customer Operations Team as part of a team focused on delivering onsite technical resource for my clients educational institutions. You will be assigned a portfolio of approximately 15 schools and scheduled to visit 3 schools a day where you will provide both proactive and reactive technical support and consultancy. As the primary point of contact between the school and my client you will be expected to build strong relationships with the school Bursars and Heads. Being part of the Customer Operations Team, you will be periodically redeployed back at the clients main office to assist our remote support team. While we will expect you to be able to work autonomously, you will be part of a team of roughly 15 Field Engineers and 4 Remote Technicians. Utilising unified communications, you will always have the ability to collaborate with your peers on issues ensuring the best grade of service to our valued customers. Technical Skills Network Troubleshooting (Hardware & Topology, TCP/IP)Understanding of Client/Server ApplicationsDesktop OS Installations & configurationHardware troubleshooting Excellent understanding of desktop environments, including support for Microsoft Windows and Google Chrome OSMicrosoft Office 2013 to 365 (especially Outlook)Administration of Windows Server 2016 (especially Active Directory and Group Policy)Configuring and installing routers & firewallsExposure to ESS-SIMS beneficial Attitude Mature and professional attitude towards working in a sensitive educational environmentAbility to work both within a team and be self-motivated Logical approach to challengesAble to manage multiple tasks effectively and deliver within specified time framesHighly technical but customer focusedMust be presentable and personable Due to the nature of this role the successful applicant will need a full UK driver’s license will be required complete a DBS check. To apply for this role or for more information and an initial telephone interview please send your CV to soniab@justit.co.uk or contact me directly 0207 426 9844 ....Read more...
PE & Sports Coach Apprentice (Epsom locations)
Are you passionate about sport and physical activity? Do you love working with children to make a difference and impact on their learning and wellbeing? Can you be a positive role model to inspire and motivate children? Would you relish the opportunity to work alongside a friendly, supportive and hard-working team? If so, our apprenticeship opportunity may be perfect for you! This is an excellent opportunity for a flexible, creative and committed individual to join our happy, vibrant and skilful team. The Sports Coach apprentice has an important role to play in improving the health and wellbeing of children, families and communities by delivering fun, inclusive and engaging activities that help to bring about a change in physical activity habits. They will use extensive technical and tactical sports knowledge and skills to design and deliver coaching programmes that engage, motivate and evolve participants’ skills and performance. During this programme, Apprentices will engage with training that will develop and enhance their coaching skills and equip them to work in a variety of environments, with a range of stakeholders and work effectively in partnership with other organisations. In addition to this, there will also be a unique opportunity for candidates to engage with training that will develop and enhance their classroom practice/teaching skills so they can deliver whole class teaching for PE. School Sport Coaches design and deliver coaching programmes that focus on the acceleration of sustainable mastery of children’s psychomotor skills and wider physical education standards. They profile children’s cognitive, social, emotional and physical development needs. They measure psychomotor, technical and tactical skills in a range of physical activity contexts drawn from the Department for Education’s National Curriculum to enable physical education targets to be agreed. These results are used to create a high-level curriculum plan that considers school term schedules and a ‘whole child’ development approach. The nature of roles and responsibilities for this role may include: Working directly with pupils of all ages Support/lead extra-curricular activities Assist with school games competitions & events Run/organise and support physical activity and engagement at break and lunch times Support the delivery of our holiday camp provision Supporting the delivery of high quality and inclusive PE lessons to pupils in schools in line with the requirements of national curriculum for PE and the profile of needs across the pupil population Administration tasks related to planning and evaluating coaching activities/projects Safeguard children at all times Contribute to raising standards by ensuring high expectations are shared with children Supervise and support pupils ensuring their safety, by complying with good H&S practice Support the teachers and coaches in managing pupil behaviour, reporting difficulties as appropriate Attend training sessions as required for CPD purposes This apprenticeship requires you to travel to schools across Epsom. Candidates must be confident and happy to travel to and from the school location each day. Please only apply for this apprenticeship if the location suits your mode of transport and travel times etc.Training:The blended learning delivery design encompasses a range of methods to engage apprentices and offers a rich and exciting programme. Your training programme will involve: Level 4 School Sports Coach apprenticeship Sector specific CPD, such as; Multi-skills Coaching Supporting the PE curriculum Behaviour Management Practical PE Curriculum Outdoor adventurous activities Gymnastics Dance Safeguarding / Prevent Mental Health and Wellbeing Functional skills in maths and English (where required) Training Outcome:We will support you in your personal and professional development by providing you with the underpinning knowledge, skills and experience for the following: Careers within the Sport Coaching industry Potential further employment with the employer Opportunity for further education Employer Description:Currently based in London and the Home Counties, we are a proactive company that has ambition, aspirations and determination to become the leading independent provider of sports education in the UK. As an Ofsted regulated provider for 4-11 year olds we offer a wide variety of dynamic services through our School Services and Holiday Activities programmes, which include curricular and extra-curricular school sport and PE programmes. In addition, we love to get involved within local communities and support school fundraising events and fairs, provide local football camps, and offer birthday party packages.Working Hours :Monday - Friday, between 9.00am - 4.15pm. Total hours per week: 32.5 hours a week.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness ....Read more...
Apprentice Operations Coordinator LCME (FTC - 42 Months)
Co-ordinating International Tours Liaising with international representatives to organise cost-effective tours. Booking examiner travel, accommodation, visas, and inoculations.Administering PO payments, commissions, and other international examination event-related expenses. Meeting with examiners before and after tours to gather feedback and improve the LCME international offer. Supporting the team in allocating examiners to international events. Providing support to international representatives. Ensuring international customer requirements are met in collaboration with the Markets Manager. Attending meetings to organise international examination events, courses, and workshops. Processing representatives' commission payments and venue hire costs. Assisting with onboarding new international customers, regions, and markets. Providing day-to-day support for international customer queries and troubleshooting in CRM and via email. Responding to international customer complaints. Assisting with operational activities, including booking examination dates, timetabling, tour coordination, and payments. Processing import files and related invoices and payments. Liaising with customers to resolve issues related to importing data files. Working with the results team to process international customer results and certification queries. Theory Examinations Coordinating LCME’s in-person and live online theory examinations. Processing customer order data to ensure error-free theory papers. Resolving customer queries regarding theory papers. Liaising with theory paper writers, typesetters, printers, and markers to ensure timely production of theory papers in accordance with LCME policies. Working with LCME’s digital partner (GCA) to prepare and deliver live online theory examinations. Organising print, fulfilment, and delivery of LCME theory papers. Ensuring theory papers are scanned accurately and returned to LCME for marking. Management Trainee Responsibilities Assisting with daily tasks and projects as instructed by supervisors or managers. Contributing to the development and implementation of operational strategy to align with business objectives and drive continuous improvement. Supporting POS projects, observing team coordination, and learning task planning, tracking, and delivery. Working closely with the New Business Director to proactively seek new business opportunities through calls, meetings, and networking events. Understanding client needs, providing excellent service, and contributing to client satisfaction. Observing and supporting managers by participating in team activities and learning to contribute positively within a collaborative working environment. Communicating effectively with colleagues, customers, and other stakeholders. Identifying areas for improvement and considering emerging technologies to develop more efficient processes. Assisting the Finance team with administration tasks while gaining an understanding of budgeting, financial planning, and cost management to support growth and operational efficiency. Adhering to work health and safety requirements and other FERO policies and procedures to ensure compliance and safety at work. Complying with the responsibilities outlined in the Apprenticeship Agreement and Training Plan, including attending regular progress review meetings with the Apprenticeship Coach and Reporting Line Manager. Ensuring personal compliance with all of UWL’s procedures, policies, and regulations, especially those relating to data protection, legal and statutory compliance, information security, IT change control, and health and safety. Working in accordance with UWL’s equality and diversity policies. Training:5 Days per week, Monday-Friday, 35 hours. With 6 hours allocated to off-the-job study.Training Outcome:Operations Management.Employer Description:The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025. We are ranked 30th university in the UK in The Guardian University Guide 2025, Number 1 London university for overall student satisfaction in the National Student Survey 2024 and Best university for Student Experience and Teaching Quality in the UK in The Times and Sunday Times Good University Guide 2024. The UWL community is a diverse body of students and staff who work together to create an environment of success and achievement. We celebrate the diversity of our staff and promote our values in practice through our commitment to inclusivity, progression, and success. *University status awarded in or after 1992 The College The London College of Music Exams is one of the longest leading-established exam boards for the creative arts in the UK and strives for inclusivity and equality in line with the UWL mission. LCME offer Music examinations in Music, and in Drama and Communication which are held at centres worldwide as well our Digital platform that offers both recorded and live online exams (coming shortly). Our qualifications are unique in the graded exam sector in being awarded by a university. The exams portfolio covers a wide range of syllabuses with new developments being considered to broaden the offer in the future. UWL is committed to LCME and will continue to invest in opportunities to improve the quality of the experience for staff and candidates of LCME.Working Hours :35 hours per week.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,International Applications ....Read more...
Care Coordinator ? Must Be a Driver
About the Role Are you an organised and compassionate professional with experience in the care sector? Are you a driver with access to your own vehicle and open to a dynamic role that includes travel? If so, this is your opportunity to become a key part of a growing care organisation making a real difference. We are seeking a proactive Care Coordinator to lead and support the smooth delivery of services across Hertfordshire, London, and the Home Counties. You will manage rotas, support the recruitment process, oversee operational delivery, and ensure that our support staff and service users receive the best possible experience. Driving is Essentia Due to the nature of this role, you must hold a valid UK driving licence and be willing to travel regularly to our services across the region. Mileage expenses are covered as part of your duties. Key Responsibilities Care Coordination & Support Delivery Plan and maintain staff rotas in line with service user needs and compliance requirements. Respond quickly to rota gaps and emergencies, ensuring continuity of care. Conduct service user assessments, create transition plans, and support care plan reviews. Liaise with families, professionals, and external stakeholders to ensure collaborative care delivery. Support new packages by setting up systems, scheduling introductions, and arranging staffing.Team & Operational Support Assist with recruitment processes, including interviews and compliance tracking. Provide day-to-day oversight of team schedules, documentation, and service standards. Administration & Payroll Handle general office admin tasks such as filing, letter writing, and responding to calls/emails. Assist with the monthly payroll process, including verifying hours, leave, and mileage. 📌 What We’re Looking For Experience & Requirements Prior experience in a care coordination or operational support role. Full UK driving licence and willingness to travel across the region (essential). Confident using IT systems and managing digital records. Ideal Traits Strong communicator who builds relationships easily. Detail-oriented, organised, and able to manage competing priorities. Kind, patient, and empathetic with a genuine interest in people’s wellbeing. Adaptable, proactive, and confident in decision-making. Committed to delivering person-centred, high-quality care. What You’ll Receive Salary: £26,000–£30,000 (depending on experience) 28 days annual leave Opportunities for development and progression Mileage expenses for travel between services ....Read more...
Care Coordinator ? Must Be a Driver
About the Role Are you an organised and compassionate professional with experience in the care sector? Are you a driver with access to your own vehicle and open to a dynamic role that includes travel? If so, this is your opportunity to become a key part of a growing care organisation making a real difference. We are seeking a proactive Care Coordinator to lead and support the smooth delivery of services across Hertfordshire, London, and the Home Counties. You will manage rotas, support the recruitment process, oversee operational delivery, and ensure that our support staff and service users receive the best possible experience. Driving is Essentia Due to the nature of this role, you must hold a valid UK driving licence and be willing to travel regularly to our services across the region. Mileage expenses are covered as part of your duties. Key Responsibilities Care Coordination & Support Delivery Plan and maintain staff rotas in line with service user needs and compliance requirements. Respond quickly to rota gaps and emergencies, ensuring continuity of care. Conduct service user assessments, create transition plans, and support care plan reviews. Liaise with families, professionals, and external stakeholders to ensure collaborative care delivery. Support new packages by setting up systems, scheduling introductions, and arranging staffing.Team & Operational Support Assist with recruitment processes, including interviews and compliance tracking. Provide day-to-day oversight of team schedules, documentation, and service standards. Administration & Payroll Handle general office admin tasks such as filing, letter writing, and responding to calls/emails. Assist with the monthly payroll process, including verifying hours, leave, and mileage. 📌 What We’re Looking For Experience & Requirements Prior experience in a care coordination or operational support role. Full UK driving licence and willingness to travel across the region (essential). Confident using IT systems and managing digital records. Ideal Traits Strong communicator who builds relationships easily. Detail-oriented, organised, and able to manage competing priorities. Kind, patient, and empathetic with a genuine interest in people’s wellbeing. Adaptable, proactive, and confident in decision-making. Committed to delivering person-centred, high-quality care. What You’ll Receive Salary: £26,000–£30,000 (depending on experience) 28 days annual leave Opportunities for development and progression Mileage expenses for travel between services ....Read more...
Facility Coordinator
We are seeking a motivated Facility Coordinator to join our team at Fugro. This is an excellent opportunity for a driven individual looking to advance their career within the evolving Geo-data industry. As a Facility Coordinator at Fugro, you will play a key role in ensuring the seamless operation of our reception area and the delivery of high-quality office services across the organization. You will serve as the first point of contact for all visitors and staff, representing the company with professionalism and a commitment to excellent service. Reporting directly to the Executive Assistant and Office Manager, you will be part of a team that contributes to the smooth day-to-day functioning of our workplace. This role is based in the office and can be considered on a full-time or part-time basis.On a part-time basis you will be required to work 3 full days in the office, with the flexibility to cover full-time in the office for holidays, absences, and busy periods as needed. Every role here at Fugro plays a vital part in the success, safety, and growth of our business and our staff, and you, as a Facility Coordinator are no different. Your role and responsibilities: Greet visitors and employees, providing a welcoming environment Answer phone calls and direct them to the appropriate departments Manage incoming and outgoing mail and packages Coordinate room bookings and manage schedules Prepare meeting rooms by setting up equipment and ensuring cleanliness Facilitate catering for meetings, including ordering food and beverages Procurement and inventory of office supplies Arrange taxi services for employees and visitors as needed General office duties for other departments as required What you’ll need to thrive in this role: Previous reception and administration experience An excellent communicator (verbally and written) and able to form good working relationships with clients and colleagues at all levels; Good attention to detail, quality and safety; Disciplined, self-motivated and flexible team player; About Us Who we are Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team. What we offer Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team. Our view on diversity, equity and inclusion At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together we create a safe and liveable world’ – and to each other. Benefits of joining our team Extensive career & training opportunities both nationally and internationally. Competitive salary Contributory pension scheme Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies Private medical insurance Health cash plan Group life assurance Group income protection Electric car scheme Cycle to work scheme Discounted gym membership Discounts platform The Fugro Card (pre-paid virtual visa card, which earns cash back automatically when money is spent at any participating retailers) Enhanced maternity and paternity pay Long service awards Fugro values awards Employee referral bonus scheme Disclaimer for recruitment agencies: Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciatedApply for this ad Online! ....Read more...
Data Management Coordinator
We are seeking a motivated Data Management Coordinator to join the MAI (Marine Asset Integrity) Client Deliverables team at Fugro. This is an excellent opportunity for a driven individual looking to advance their career within the evolving Geo-data industry. As a Data Management Coordinator, you will provide both administrative and technical support to the Marine Asset Integrity (MAI) and Marine Site Characterisation (MSC) Client Deliverables departments. Your primary responsibility will be to ensure the integrity and security of project data, maintaining a zero data loss standard at all times. In this role, you will be actively involved in all phases of data management across MAI and MSC projects, collaborating closely with the IT department to support the effective operation and maintenance of data management systems, hardware, and software. This is a staff position based in Aberdeen, operating on a 37.5-hour work week with a hybrid working model—three days in the office and two days working from home. At Fugro, every role contributes to the success, safety, and growth of our business and our people. As a Data Management Coordinator, you will play a key part in upholding these values through your commitment to data excellence. Your role and responsibilities: Check and log data receipts and transmittals. Manage, maintain and develop data movement documentation. Distribute offshore data to project or archive area as required. Restore data from backup data media, including Cloud based storage. Maintain storage media for reuse and archiving of all project data in line with departmental procedures. Search and retrieval of data from archives along with archive maintenance. Provide input into revising and improving data management processes and procedures. What you’ll need to thrive in this role: Hold formal qualifications to a minimum of HNC/HND level in a relevant discipline (e.g., Information Technology), or possess equivalent professional experience. Proficient in Microsoft Office applications, with practical experience across key tools such as Word, Excel, and Outlook. Solid understanding of PC hardware and software, with hands-on troubleshooting and support capabilities. Demonstrated interest in IT, data management, and administration, with a proactive approach to continuous improvement through emerging technologies. Results-driven and highly organised, with a strong willingness to learn and adapt in dynamic environments. Detail-oriented and methodical, with the ability to follow procedures accurately and maintain focus during repetitive tasks. About Us Who we are Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team. What we offer Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team. Our view on diversity, equity and inclusion At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together we create a safe and liveable world’ – and to each other. Benefits of joining our team Extensive career & training opportunities both nationally and internationally. Competitive salary Contributory pension scheme Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies Private medical insurance Health cash plan Group life assurance Group income protection Electric car scheme Cycle to work scheme Discounted gym membership Discounts platform The Fugro Card (pre-paid virtual visa card, which earns cash back automatically when money is spent at any participating retailers) Enhanced maternity and paternity pay Long service awards Fugro values awards Employee referral bonus scheme Disclaimer for recruitment agencies: Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciatedApply for this ad Online! ....Read more...
Reporting & Compliance Administrator
JOB DESCRIPTION BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. Reporting & Compliance Administrator GENERAL PURPOSE OF THE JOB: The Reporting & Compliance Administrator is responsible for conducting financial analyses and audits to support contract compliance and profitability across construction projects. This position ensures accuracy in billing, forecasting, and reporting through detailed reviews and verification of data within enterprise systems such as SAP and eBuilder. The role is also critical in ensuring compliance with internal audit controls and external regulations by maintaining accurate documentation and collaborating closely with cross-functional stakeholders. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Hindsight Analysis Conduct monthly reviews of contracts to identify fluctuations in gross margin due to change orders, cost increases/decreases, or unforeseen impacts. Extract and validate project financial data from SAP. Analyze cost changes and their effect on gross profit. Deliver detailed reports highlighting key drivers of margin fluctuations. Provide insights to stakeholders for informed decision-making. 2. Underbilling Analysis Identify projects where incurred costs exceed billed amounts. Extract and verify billing data from SAP to ensure accuracy. Document findings and recommend corrective actions to address revenue leakage and improve cash flow. 3. Audit Controls WTI_3: Cost Model Review and Verify Audit Controls: Ensure that current audit controls meet internal policy requirements and external regulatory standards. Identify and address any gaps in control procedures. Update and Document Report Selection Process: Evaluate current report selection methods for audit reviews. Update documentation to reflect changes, maintaining clarity and consistency. Request and Obtain Audit Selection Report: Coordinate with Finance to obtain comprehensive and accurate audit selection reports including financial and project-level data. Collect Relevant Data: Extract required project data from SAP and eBuilder systems. Confirm data integrity through cross-referencing with source documentation. Verify and Analyze Data: Conduct in-depth data reviews to identify and investigate discrepancies or irregularities. Report Findings and Recommend Corrective Actions: Summarize audit findings, propose actionable solutions, and support their implementation. Address Audit Follow-Ups: Respond to audit-related questions promptly and provide additional documentation or explanations as required.WTI_6: Hindsight Analysis Review and Verify Audit Controls: Reaffirm alignment of audit controls with compliance expectations. Update and Document Report Selection Process: Maintain up-to-date records of report criteria and selection methodology. Request and Obtain Audit Selection Report: Ensure audit selection reports from Finance are received timely and contain relevant project financials. Collect Relevant Data: Pull and organize key project and cost data from SAP and eBuilder. Verify and Analyze Data: Scrutinize data for accuracy and consistency, resolving any issues found. Report Findings and Recommend Corrective Actions: Deliver clear, detailed reporting that outlines margin impacts and related drivers, and provide recommendations for resolution.WTI_7: Review of Completed Jobs Review and Verify Audit Controls: Confirm that audits of completed jobs meet required standards and expectations. Update and Document Report Selection Process: Ensure audit process steps and criteria for completed jobs are clearly documented and repeatable. Request and Obtain Audit Selection Report: Partner with Finance to retrieve job completion reports for review. Collect Relevant Data: Extract data related to job performance and completion metrics from SAP and eBuilder. Verify and Analyze Data: Conduct reconciliation and validation of cost, billing, and completion status. Report Findings and Recommend Corrective Actions: Summarize discrepancies and risks, and communicate corrective measures to operational and finance leaders. Address Audit Follow-Ups: Provide any additional data requested and ensure all questions are answered thoroughly to close out the audit cycle.GRIR Audit Report Extract GRIR (Goods Receipt / Invoice Receipt) account balances from SAP. Pull and organize data including: Purchase Orders (POs) Goods Receipts (GRs) Invoice Receipts (IRs) Vendor master data Aging reports Material and invoice documents Match GR and IR transactions against POs to identify: Fully matched items Timing differences or mismatches Open items (e.g., GR without IR, IR without GR) Reconcile and investigate: Quantity and price variances Duplicate entries Delayed postings Categorize open GRIR items by age and root cause. Determine appropriate resolution: Write-off Vendor follow-up Internal investigation Collaborate with Procurement and Accounts Payable to confirm goods receipt and invoice verification. Escalate or resolve discrepancies per internal policy. Create the GRIR audit report with: Summary of findings Key metrics (e.g., open items, aging, write-offs) Root cause analysis Improvement recommendations Document actions taken, such as item clearance or pending investigations. Recommend preventative controls and process improvements, including automation where applicable. Establish recurring GRIR monitoring tools or dashboards. Ensure financial adjustments are properly booked and reflected in accounting systems. 4. Procurement Vehicle Fee Check Requests Review cooperative sales reports to identify projects requiring procurement vehicle (e.g., co-op or government contract) fee processing. Verify accuracy of cooperative contract usage and confirm eligibility for associated fee payments. Process procurement vehicle fee check requests in compliance with internal guidelines and contract terms. Collaborate with Procurement, Project Administration, and Accounts Payable to ensure proper documentation and timely processing. Maintain records of fee check submissions and approvals for audit and reconciliation purposes. Follow up on outstanding check requests and ensure financial postings are correctly applied in SAP or applicable financial systems. 5. Other Projects as Needed Support ad hoc reporting, analysis, and compliance projects as assigned. Assist with cross-functional initiatives involving Finance, Operations, Procurement, and Business Operations teams. Adapt quickly to evolving business needs by providing timely data, insights, and administrative support. Participate in process improvement initiatives or system implementations related to financial reporting and compliance. Take ownership of assigned tasks and ensure follow-through to completion with accuracy and attention to detail. Education: Bachelor's degree from four or 5-year college or university Experience: Two to four years related experience and/or training. Skills and Abilities: Strong analytical skills with the ability to interpret financial data and identify trends or anomalies Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and data validation Experience with ERP systems, particularly SAP, for financial reporting and data extraction Familiarity with GAAP and basic accounting principles for interpreting financial statements and cost data Understanding of job cost accounting and the impact of billing, invoicing, and procurement processes on project profitability Strong analytical skills with the ability to interpret financial data and identify trends or anomalies Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and data validation Experience with ERP systems, particularly SAP, for financial reporting and data extraction Familiarity with GAAP and basic accounting principles for interpreting financial statements and cost data Understanding of job cost accounting and the impact of billing, invoicing, and procurement processes on project profitability Detail-oriented with a high level of accuracy in financial data review, reconciliation, and audit documentation Ability to reconcile complex accounts, such as GRIR (Goods Receipt / Invoice Receipt) and underbilling scenarios Knowledge of internal control frameworks and experience conducting or supporting audits Strong written and verbal communication skills to document findings and present recommendations clearly Time management and organizational skills to handle multiple projects and deadlines with minimal supervision Collaborative mindset with the ability to work cross-functionally with Finance, Procurement, Operations, and Project Admin teams Process improvement mindset, able to identify inefficiencies and propose automation or streamlined workflows Comfort working with confidential or sensitive financial information Familiarity with construction industry terminology and cost drivers (preferred but not required) Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Business Systems Team Leader
JOB DESCRIPTION Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. Business Systems Team Leader General Purpose of the Job: Provide leadership and project management for SAP and other business systems supporting Supply Chain Management across Tremco's American operations. This role encompasses business analysis, process design, and the development and implementation of IT solutions aligned with business goals. The SAP Team Lead is responsible for leading the development and execution of SAP and related business system initiatives. This includes conducting business analysis, designing and optimizing business processes, and integrating systems across multiple functional areas such as supply chain management, sales and distribution, finance and accounting, and manufacturing. This position enforces best practices for comprehensive testing of all new and modified system functions and reports, and oversees quality assurance of procedural documentation and training materials. The role facilitates collaboration between SAP specialists and business departments to identify operational needs and design effective, documented processes supported by SAP solutions. The Team Lead manages user expectations regarding SAP functionality and ensures that delivered solutions align with Tremco's broader IT and SAP strategy. This includes providing oversight, governance, and process alignment from a global perspective. The role also involves analyzing complex business challenges to be solved with SAP and similar automated systems. Provides technical expertise in identifying, evaluating and developing systems and procedures that are cost effective and meet user requirements. Configures system settings and options; plans and executes unit, integration and acceptance testing; and creates specifications for systems to meet business requirements. Design, configuration, and functional experience in SAP. May lead cross-functional linked teams to address business or systems issues. Additionally, the position oversees the daily processing of all EDI transactions-managing trading partner communications, coordinating testing, identifying root causes of issues, and handling all SAP EDI/IDoc processing requirements. Essential Duties and Responsibilities: Note: Include the phrase "Other duties may be assigned.) Assist in establishing EDI governances, along with implementing these governances Write functional, technical and data specifications and documentation Coordinate SAP functional and development resources on EDI projects Perform and coordinate testing Lead mapping solutions by gathering business requirements, propose effective remedies, develop and deploy scalable, well-coordinated solutions to business requirements Working knowledge of business concepts and processes (SAP Sales order processing, Distribution, Invoicing and Purchasing) Manage EDI specific master data and cross references Provide communication, documentation and training as necessary to the business users and trading partners who will be impacted by EDI and Integration projects Monitoring all Inbound and Outbound EDI, ensuring all EDI transactions are processed accurately and on schedule Provide daily technical and administrative support for all EDI activity, including failed EDI transmissions and transactions Identify and recommend enhancements to EDI processes or configuration to improve reliability and performance Drive implementation and enhancement of SAP IBP modules including Demand Planning, Supply Planning, Inventory Optimization, and S&OP. Collaborate with business units to gather and analyze requirements, translating them into SAP IBP solutions. Lead system configuration, integration, and testing efforts, ensuring data integrity and process alignment. Continuously assess and improve existing processes and systems for performance, scalability, and cost-effectiveness. Supervise support personnel and/or Jr. Business Analyst Manages medium-scale SAP projects with teams of 5 or more participants. Demonstrates strong leadership, organizational and communication skills, and works with end-users and middle management to identify information systems and business solutions (leveraging SAP) that improve operations and enhance profitability. When evaluating projects, identifies multiple alternatives and objectively evaluates them to determine the best solution for balancing the business needs and cost/benefits. Designs and implements high quality, information systems business solutions, on-time and within budget. Develops and implements quality testing protocols. Provides management of both end-user staff and IT resources for the implementation of information systems and business solutions. This includes responsibilities associated with day-to-day project management, such as, but not limited to: project definition (scope, timeframe, resources, costs), weekly status, issue identification and resolution, etc. Provides IT professional development of others through: day-to-day management of project personnel, the on-going objective and performance review process, training, both formal and informal, etc. Organizes training initiatives related to the effective use of the SAP system. Develops programs to train and assist employees in the use of SAP business application software. Programs include training materials, classroom, small-group and one-on-one training. Acts as liaison to software vendors. Is actively involved in software and/or functional user groups. Organizes and leads various in-house user groups to address issue management, to field & manage enhancements requests, and to facilitate the exchange of information and ideas among users in a given functional area of the business operation. Project management and administration. Maintains work plans, tracks effort and progress vs. plan, and provides appropriate status information regarding projects. Contributes to the development of the SAP budget. Undertakes cost benefit analyses and makes recommendations to optimize business processes supported by SAP applications, including business re-engineering, systems enhancements and implementation of new IT capabilities. Manages contracts and service level agreements with vendors and 3rd party service providers, including management of on-site contractors. Ensures that SAP projects are delivered within established time frames and budget parameters. Additional Job Functions: (Other Less Critical Job Activities) Note: Other duties may be assigned, as required, based upon the demands of project or problem resolution specifics. Competencies: The competencies listed here are representative of those that must be met to successfully perform the essential functions of this job. 3+ years' experience in the Integrated Business Planning (IBP) modules 5+ years SAP implementation experience. S4 Hana experience preferred 3+ Years of supporting related SCM and Material Master data including managing data and mass loads / changes Experience with SAP PP/DS & Digital Manufacturing are a plus Understanding of ABAP and debugging skills are a plus Strong customer service skills and orientation. High degree of flexibility in interface with customers / constituents. 2 years experience in project management skills. Ability to distinguish, learn and accept differences in business and end-user requirements. Ability to learn and expand technical knowledge and interpersonal skills. Highly organized with effective and cycle time sensitive time management and project management skills. Proficient SAP technical, configuration, and business area knowledge. Good understanding of EDI and Integration concepts of collecting, transforming, exchanging, consuming data and associated mapping and configuration. Strong technical knowledge of EDI technologies and standards including Intermediate Documents (IDOC), EDI, Application Link Enabling (ALE), SAP functional expertise; EDI system configuration and support. Capable of translating customer and internal specifications for enhancements and extensions to electronic data interface application interfaces and maps. Experience working with Trading Partners and EDI service providers. Must have good analytical and problem solving skills in order to carry out their daily functions effectively. Experience with SAP BTP, middleware tools, and integration platforms is a strong plus. They must have the capability to work well in a team-based environment as well as on their own. Support of IDOC, RFC, File, Proxy, SOAP, HTTP, REST, SFTP adapters Integration knowledge on ODATA/Webservice API interface development Demonstrate strong formal and informal communication skills including: written, oral and team. Reads, writes, and communicates fluently in English. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Formal Education Required: College degree in IT or business is preferred, but not required. Practical Work Experience Required: 5+ years of experience with EDI document standards (ANSI X12, EDIFACT) 5+ years of experience in SAP ERP - MM, SD, FI, ABAP, IDocs - in the areas of implementation, enhancement and/or production support of EDI Good understanding of EDI and Integration concepts of collecting, transforming, exchanging & consuming data Strong technical knowledge of EDI technologies and standards including Intermediate Documents (IDOC), EDI, Application Link Enabling (ALE), SAP functional expertise; EDI system configuration and support Strong functional and technical knowledge of SAP, especially in the SD & SCM module; ability to navigate throughout the system, data dictionary, and the related table structures Support of IDOC, RFC, File, Proxy, SOAP, HTTP, REST, SFTP adapters Hands-on experience with SAP IBP modules and planning functionalities. ABAP experience is an asset. Integration knowledge on ODATA/Webservice API interface development Note: Some of the experiences and time frames may be concurrent. Special Knowledge and Skill: In-depth knowledge of specific functional areas of business operations (manufacturing, finance & accounting, sales & distribution, etc.). In-depth knowledge of the SAP application software, including its functions and capabilities, installation and support requirements. Proficiency in analysis, design and testing techniques. Working knowledge of many computing platforms. Working knowledge of several relational databases. Working knowledge of IT communications networks. Analytical Abilities: Requires a high level of analytical ability and creativity in order to develop effective and cost efficient business solutions, through the deployment of IT. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Must be able to read, write and communicate fluently in English. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: Must be highly skilled in the use of personal computers. This includes, PC operation, printing, file management, and the ability to use Office 365 tools and functionality. Working knowledge of the following databases: Primary focus on SS4 Hana, Oracle, and other cloud-based applications. Basic understanding of IT communications networks. Certificates, Licenses, Registrations: SAP or other Certifications would be an asset. Other Qualifications: Must be available for meetings between 8:30 to 16:30 USA Eastern Standard Time. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to operate a computer and telephone keyboard. Employee will also be required to view a computer screen on a regular basis. (80 - 100%) Sitting at desk or conference table (90 - 100%). Occasional standing at main computer console in data center (0 - 10%). Some travel and overnight travel are required to regional offices and plant locations. (0-25%) Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work remotely 90% of the time; may be called in to corporate office from time to time for project meetings. Occasional visits to manufacturing plants, including office areas and shop floor. (0 - 10%) Some overtime, night work and/or weekend work required, related to project work, problem resolution or major IT upgrades (0-20%). Eye strain could be a problem due to extensive use of a CRT monitor. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...