We are currently working with a specialist manufacturer based in Maidstone.
Due to the volume of work, they are currently seeking a Sales Administrator to join them on a temp-to-perm basis, to process and progress orders from start to finish in a timely and accurate manner to ensure customers receive their orders on time.
Responsibilities will include:
- Input and process sales orders
- Be the first point of contact taking incoming customer orders
- Organise shipping of orders
- Raise credits where necessary
- Maintain customer records on CRM
- Raise and send invoices
The ideal candidate will be able to demonstrate:
- Previous experience in a similar sales/order processing/administration role
- Experience using Excel is essential
- Excellent organisational and time management skills with the ability to multi-task and prioritise appropriately
- Ability to work well under pressure
- Good communication and interpersonal skills with the ability to build effective team and customer relationships
- An excellent telephone manner
Hours for this role are Monday to Thursday 8.30am-5pm and Friday 8.30am-2.30pm
KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy.....Read more...
Are you an experienced Patent Administrator looking for a new challenge, more responsibility, and a role you can really put your own stamp on? If so, I might have just the opportunity for you.
I am working with a small, boutique IP firm who are looking for a senior Patent Administrator to join their busy team, providing full support to a number of Attorneys across the business. You will be exposed to a wide range of responsibilities with plenty of autonomy and no micromanagement, with real scope to make this role your own. As such, you will have a number of years previous Patent Administration experience and will pretty much be able to come in and hit the ground running.
Based in the South of England, the firm offer a very flexible hybrid working arrangement and for the right candidate, this could be a fully remote position.
For more information on this rare and exciting opportunity, please contact Tim Brown today on 0113 467 9798 / tim.brown@saccomann.com
....Read more...
Labelling pallets
Organising parts so that they are systematically laid out in the warehouse with clear signs
Managing stock inventory
Picking, packaging, and dispatching parts
General upkeep of warehouse in compliance with health and safety requirements
Processing Returns
Training:
Supply Chain Warehouse Operative Level 2 Standard
End Point Assessment
Level 2 Functional Skills in maths and English if required
Training Outcome:After completion of successful apprenticeship there is the possibility of progression to office administration.Employer Description:Advantage Auto Parts are an online retailer of car partsWorking Hours :Monday - Friday, 9.00am - 5.00pm, with 30 minutes for lunch.Skills: Communication skills,IT skills,Attention to detail,Team working,Physical fitness,Apply common sense in tasks,Eagerness to complete tasks,Friendly,Trustworthy,Hard working,Warehouse experience preferred....Read more...
Respond promptly and professionally to customer enquiries by phone and email
Allocate and monitor enquiries, ensuring they reach the appropriate department
Provide clear, timely feedback to customers to keep them informed
Greet visitors and manage incoming postAssist the administration team with general office tasks as needed
Training Outcome:It is anticipated that upon successful completion of the apprenticeship, and assuming good performance, a permanent position will be available. Employer Description:At Finance Planning, we’ve been helping people make smarter financial decisions since 1999. We’re proud to be a trusted name in mortgage and protection advice known for our personal approach, expert knowledge, and commitment to delivering real value.Working Hours :Mon-Fri, 9 am-5 pmSkills: Communication skills,IT skills,Organisation skills,Problem solving skills,Team working,Patience,Time management,Organisational skills....Read more...
SOURCING, PROFILING & QUALIFYING CANDIDATES
Answer phone, handle call or signpost as appropriate
Pre-screen speculative candidate calls from candidates
Conduct effective screening calls with candidates
Conduct face-to-face and video Registration Interviews with candidates to profile and qualify
Hold self-accountable to establish candidate suitability
Utilise external job boards and LinkedIn to ‘Search’ for desired skillsets
Conduct regular candidate update calls to maintain and develop talent pool – requalify candidates to broaden matching potential
Write and compile weekly advertisements, monitor effectiveness with Manager
Handle candidate interview feedback in absence of Recruitment Consultant
LEAD GENERATION
Utilise Registration Interviews and adverts response calls to monitor competitor activity and gather leads in line with target
Ascertain leads cross-divisionally – e.g. candidates who have worked through competitors
Gather market insight from candidates (organisations opening offices/expanding, organisations moving to the area, redundancies)
Pass all unactioned leads to Business Development if outstanding/require action
Keep LinkedIn profile up to date and in line with company brand to represent the business/attract candidates and prospects
RECRUITMENT ADMINISTRATION
Allocate candidate registration numbers in line with Employment Agency regs
Part-complete registration cards for video interviews
Work on candidate CVs using registration card
Format candidate’s own CVs to company standard
Send Terms of Business with read receipts
Type Negotiated Fee letters
File / Retrieve registration cards
Assist with any other ad hoc duties requested by Management Team (to include relief cover during periods of annual leave)
DATABASE MAINTENANCE
Type / Update Red Book request sheets when a company is added to CRM
Add candidates, client and contacts to CRM
Add jobs to CRM when requested by Recruitment Consultant
Update / amend CRM records as per consultant’s requests
Upload candidate documents to the system
Record Terms of Business information and track receipt
Annual clearing of manual records
COMPLIANCE
Save candidate Right to Work documents
Send GDPR links to candidates
Check system for completed GDPR consent for every active candidate
Send/chase candidate references
Support with compliance audits (internal and external)
Ensure candidate compliance documents are filed correctly
STANDARDS:
Answer all telephone calls within 3 rings or less
Ensure every client is dealt with on the first call by Recruitment Consultant or Manager
Support Divisions to achieve 1 hour turnaround on all vacancies
Ensure all job administration is typed to company standard
Keep manual and computerised records up to date daily
Maintain a professional office image at all times
Be willing to cover for colleagues as required by Management Team
Monitor email inbox at all times, respond accordingly or forward all emails to Recruitment Consultant or Manager
To record daily/weekly targets and performance of section (figures)
Training:
Training will be provided by EMA Training to cover the content required to gain your Business Administration Level 3 qualification which will help start your career and give you an insight into the businesses processes and procedures
Our training will be provided through a mix of in person and online sessions with your allocated trainer who will be available for support throughout the entirety of the programme
You will also receive 20% off-the-job training during this apprenticeship which is included in your weekly working hours
Training Outcome:
Opportunity to stay with the company as a full time employee upon successful completion of apprenticeship programme
Employer Description:Express Recruitment was established in October 1987 by our Managing Director, Lesley Beauchamp. We have witnessed enormous growth over the past 40 years, now being the preferred recruitment partner for many companies across Nottingham, Derby, Leicester, and the wider Midlands region, including the region’s most reputable organisations. Our services span core divisions, providing both permanent and temporary recruitment solutions through our expert teams of specialist consultants.Working Hours :Monday to Friday
9am to 5:30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Initiative,Non judgemental,Patience....Read more...
Generalist HR - London
Gain an understanding of the administration required during the employee life cycle by supporting with new joiner, employee and leaver tasks.
Assisting with the coordination of all pre-employment checks, including pre-employment medicals, referencing and background verification, working alongside our screening provider.
Assisting with right-to-work checks.
Chasing outstanding paperwork.
Assisting with weekly new joiner inductions – preparation of schedules, liaising with presenters for the inductions and presenting to new joiners.
Scheduling 'new joiner catch-ups' with new joiners to the firm.
Scheduling 'exit interviews' with leavers from the firm.
Updating and maintaining the HR work-in-progress documents.
Assist with end-of-probation letters.
Assist with joiner, leaver and probation administration.
Schedule meetings for the team, including booking meeting rooms.
Arrange couriers for equipment collection, as necessary.
Gain an understanding of all HR systems.
Reward and Benefits
Filing of new joiner payroll forms into the relevant payroll folder.
Sending out P45s to leavers.
Co-ordination of payments and notification of Long Service Awards.
Responding to requests for bank details from the Business Acceptance team.
Arranging baby gifts for new parents.
Coordination of bookings for benefits sessions (pension 1:1, pilates workshop, CPR training).
Timely processing of benefits-related invoices to the Onventis portal for approval.
Assist with organising internal and external meetings, including booking rooms.
Early Careers
Support with the screening and file management of applications on the Firm’s application tracking system.
Organise and facilitate the firm’s assessment days and events.
Prepare communications and key documents to be sent to candidates and future trainees.
Update legal publications profiles, organising trainee articles and liaising with marketing for submissions.
Create engaging content for social media, organising events (Instagram live, Q&A) and drive the social media strategy to increase followers.
Talent Acquisition
Assist with booking interviews, including booking meeting rooms.
Assist with responding to candidate queries.
Assist with advertising roles across a number of different platforms and social media.
Assist the team with TA administration, ensuring that the Firm’s document management system is up to date and maintained.
Assist with tracking and logging invoices.
General
Assisting with the production of confidential documents and sensitive information for members of the HR team, managers and partners, ensuring all details are proofread before circulation.
Respond to general HR queries and direct to the relevant HR team if unable to assist directly.
Maintain electronic staff files, ensuring compliance with GDPR.
Diary management for the HR team.
Scanning and photocopying as required.
Project work within the scope of the post-holder's abilities.
Set up and maintain files in an efficient manner, ensuring that they are appropriately named, categorised, up to date, in chronological order and tidy.
Organise any travel arrangements as appropriate.
Training Outcome:Over your apprenticeship you’ll gain the skills, confidence and experience you need to apply for a permanent position at Bird & Bird or elsewhere. You may choose to continue your career within a core HR role or focus on a specialist area such as Reward & Benefits, Early Careers or Talent Acquisition.Employer Description:Bird & Bird is an international law firm with offices across Europe, North America, the Middle East, and the Asia-Pacific region. We’re one firm internationally, which is something our clients value because it brings consistency, collaboration, and clarity. Our vision is to be the number one law firm in the world for organisations being changed by the digital world or those leading that change. From commercial to intellectual property, and dispute resolution to financial regulation, we’re a full-service law firm with a stellar, global reputation for providing sophisticated, pragmatic advice to companies which are carving the world's digital future. We’re interested in the world, current issues, and emerging trends. We’re an outward looking, sector-focused firm, specialising in Automotive, Aviation & Aerospace, Defence & Security, Energy & Utilities, Financial Services, Life Sciences & Healthcare, Media, Entertainment & Sport, Retail & Consumer, and Technology & Communications.Working Hours :Monday to Friday.
Shifts to be confirmed.Skills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Pursuing a career in HR,Knowledge of Microsoft 365,Written communication skills,Fast-paced environment,Punctuality,Positive and proactive....Read more...
Legal Secretary - Commercial Property DivisionCanterbury (Office Based)£25000-£26000 + benefits Our client, a reputable law firm with several offices in East Kent and is seeking a Legal Secretary to join their Commercial Property department based in Canterbury. The firm has been successfully providing legal services for commercial, family, and individual clients since 1881, and they pride themselves on building strong relationships with their clients based on positive values such as excellence, trust, mutual respect, and care.As a Legal Secretary in the Commercial Property department, you will be providing full support to the Partner and department, handling client queries, and preparing correspondence and documents both self-generated and transcribed from digital dictation. You will also be responsible for file administration, including opening, closing, and archiving client files, as well as assisting with all aspects of commercial sale and purchase transactions.Key Responsibilities:
Provide full support to the Partner and departmentHandle client queries and prepare correspondence and documentsManage file administration, including opening, closing, and archiving client filesAssist with commercial sale and purchase transactionsProduce documents such as lease extensions, deeds, completion statements, and Land Registry formsHandle Stamp Duty Land Tax requirementsLiaise with clients and agents as necessaryMaintain and coordinate Partner's diary appointmentsSupport the secretarial teamComply with the firm’s relevant policies and procedures
Requirements:
Experience in a similar role, preferably in a law firmExcellent organisational and communication skillsStrong attention to detailProficient in Microsoft Office applicationsAbility to work independently and as part of a teamWillingness to learn and develop
This is a fantastic opportunity to join a reputable law firm with a rich history and strong values. If you are a Legal Secretary with experience in Commercial Property, please apply with your CV and a covering letter. The firm offers a competitive salary and benefits package, as well as opportunities for personal and professional development.Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment AgencyDue to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.Do not hesitate to contact us about this or any other roles.....Read more...
Ensuring all HR and employee data held is accurate and up to date
Administration of new starters and leavers, including ensuring HR systems are updated, contracts produced, leavers processed
Facilitation, alongside HR Advisor, of new starters induction programme providing an introduction to Safran Aerosystems UK, HR Policies, Key Stakeholders, Systems and Internal processes
Monitoring probation periods and dates and sending reminders to line managers
Own and ensure action of the daily clocking hours reporting process
Administration of mandatory training ensuring that no colleagues default on their qualifications. Liaise with training providers and notify the team will ample time
Collating each month all payroll updates, ensuring the relevant documentation is completed and creating uploads ready for the Payroll system
Recruitment, monitoring the recruitment inbox, liaising with our external recruitment partners, sharing CV’s with hiring managers and organising interviews
Attending meetings and acting as notetaker when required
Supporting HR team with day to day HR Activities
Be a key actor within the site’s social committee ensuring a yearly activity calendar
Be the key administrator for the training systems in place; site level mandatory training sheet, iHasco (HSE training) and Selia Learning
Owner of the training room, ensuring it is always set for use and the correct materials are available
Develop Employment Law knowledge by conducting a monthly policy review
Contribute to HR projects for site, the UK and/or Group
Any additional tasks as required by the business
Training:
The apprentice will be working towards the HR Support Level 3 Apprenticeship Standard
Monthly classroom attendance at Colchester Institute (Colchester Campus)
Training Outcome:
This apprenticeship would lead to a CIPD qualification opening the door to a career within Human Resources
Employer Description:Safran Group is an international high-technology group which operates in the aviation, defense and space markets. Our core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. The Safran Aerosystems division contributes to this by designing high-tech solutions that optimise aircraft performance and flight safety and is a world leader in emergency evacuation systems and crew oxygen systems.
Here at Safran Aerosystems Services UK, flight safety is our area of expertise. We ensure that flights are safe by providing essential maintenance and repair activities for life saving evacuation equipment, oxygen systems and in- cabin equipment for customers across the aviation industry. You’ll join a team of hard-working individuals who put safety at the forefront of everything they do.Working Hours :Monday to Thursday 8:30am- 5pm, Friday 8:30am- 4pm. Half hour lunch break and a 10 minute tea break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Creative....Read more...
Finance Support
Assist in the processing and entry of purchase orders and supplier invoices
Support the preparation and administration of the central BACS payment run
Help track and upload credit card receipts and statements from schools
• Ensure financial records are accurately maintained and filed for audit purposes.
Assist with monthly financial routines, including the preparation of month-end packs
School Liaison & Communication
Act as a first point of contact for school finance queries and direct to the appropriate team member where necessary
Support the collation of documentation from schools for audits, month-end, and monitoring purposes
Ensure schools are supported in understanding centralised processes and timelines
System Administration
Use Access Finance software to assist in maintaining accurate financial data and reports
Support the onboarding of new users, including helping schools access and use relevant finance portals
Contribute to the testing and updating of any electronic requisition or workflow systems
Procurement & Compliance
Maintain supplier records, ensuring appropriate documentation (e.g., contracts, insurance) is up-to-date
Assist with gathering quotes and documentation in line with procurement procedures
Help ensure purchase activity complies with trust financial regulations
Training and Development
Participate fully in all training and development activities as part of the apprenticeship programme
Engage in opportunities to shadow and learn from other members of the Finance Team, including exposure to bank reconciliation and monitoring processes
Other duties
Carry out general administrative tasks as required by the Senior Finance Officer or Director of Finance
Support central team meetings, reports, and updates by preparing materials or taking notes if required
Travel occasionally to schools within the trust to support training or audits (mileage reimbursed per trust policy)
Training:
AAT Level 2
Training will take place in the workplace and will be delivered weekly
Training Outcome:
Possibility to continue onto Level 3 whislt working for the organisation
Wider opportunities across education and the public sector generally
Employer Description:CDAT is a multi academy trust established to support primary schools. There are presently 24 schools within the trust. The services provided to schools include legal, human resources, estates, health and safety, and data protection. We also have a school improvement team and a finance team.Working Hours :Monday-Friday, 9.00am to 4.00pm (with 30 minutes lunch break).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
This is an exciting opportunity within a growing company for an Apprentice Sales Administrator. You will work towards a level 3 Business Administration qualification.
Main duties to include, but not limited to:
General office administration and reception duties
Monitor and distribute post and email enquiries
Sales order processing, via online shops: Rackingman.co.uk, Palletgate.co.uk, Rackingsafetylocks.co.uk & Ebay
Process orders and payments from Trade Counter and over the phone
Update online shops with new products and pricing
Process card payments through web portal and hand-held terminal
Booking couriers/hauliers for outgoing orders
Prepare picking notes for warehouse and liaise with warehouse staff on deliveries/collections
Stock management, including placing orders with suppliers
Liaising with warehouse
This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the business manager which are relevant to your role within the company to meet the overall business needs. The role will evolve as time and duties progress.Training:As a Business Administrator Apprentice, you will complete the following qualifications as part of your Apprenticeship:
Level 3 Business Administrator Standard Apprenticeship
Level 2 Functional Skills maths and English if not already achieved
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio
Training Outcome:
Potential for full-time employment after the initial 12 / 15 month apprenticeship
Employer Description:We specialise in the installation, dismantling and relocation of Pallet Racking, Industrial Shelving, Cantilever Racking & Warehouse Systems. We also Design, Manufacture and Build Mezzanine Floors.
Established in 2004, Transformer Systems is a family run company with a wealth of experience across many areas of the storage industry. Run as an independent stockist of storage systems we offer both new & used equipment from our 10,000 square foot facility in Leeds. We are able to offer a wide range of differing types & makes of storage racking solutions.
Our layouts are produced using CAD systems allowing our clients to visualise design prior to delivery &installation. Our professional installation teams carry the latest accreditation & will work with you to ensure a smooth project from start to finish.Working Hours :Monday - Thursday, 8.00am - 4.00pm and Friday, 7.30am - 3.30pm Total 1/2 hour lunch break.Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Team working,Initiative,Good attendance record,Numerate,Confident,Team Player....Read more...
To provide administration support on Foresight's Fuel Scheme, by meeting with individuals and families, completing paperwork and gathering the necessary documents within the family hubs and the Foresight Centre
To maintain the various databases
To prepare work following instructions, using computer facilities as appropriate
To work within the Foresight policies on confidentiality, health and safety, equal opportunities and racial equality at all times
To support with administration tasks within various departments
To take an active part in events organised by Foresight
To be responsible for the completion of all health & safety registers
To manage stock control of stationery
To collect, collate and prepare information and statistics for use
To perform such duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility
To receive and assist visitors and deal with telephone enquiries
To assist with monitoring and evaluation of services
Training:Data Technician Apprenticeship Standard Level 3, including Functional Skills if required.
You will learn the knowledge, skills & behaviours which will support you for your end-point assessment.
You will take part in a combination of activities, such as face-to-face classroom-based sessions, remote learning sessions, work shadowing and online learning, to support your learning and development.
You will be required to undertake training sessions with Avant Skills Academy every other week, throughout the length of the apprenticeship.
At the end of the on-programme learning, you will be required to undertake an End-Point Assessment (EPA) to demonstrate you have met the occupational standard.
You will be required to undertake training sessions with Avant Skills Academy every other week, throughout the length of the apprenticeship.
At the end of the on-programme learning, you will be required to undertake an End-Point Assessment (EPA) to demonstrate you have met the occupational standard.Training Outcome:With this Apprenticeship, should you prove yourself to be the right candidate for the job, you can expect continued employment and excellent developmental and progression opportunities, including potential progression to the following:
Level 3 Team Leader Supervisor
Level 3 Content Creator
Employer Description:At Foresight, we are a dedicated organisation committed to meeting the needs and requirements of disabled individuals, their families, and carers in North and North East Lincolnshire. Our mission is to provide the way forward for the disabled community, empowering individuals to a new beginning, a brighter future, and a full and enjoyable life.Working Hours :Monday to Friday 9:00am to 3:00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working,Initiative,Non judgemental,Patience....Read more...
To provide comprehensive administrative support across sales, procurement, logistics, and financial functions, ensuring efficient supply chain operations, cost-effective procurement, and accurate financial processing. This role plays a vital part in maintaining compliance, data integrity, and internal coordination within OES Group Ltd.
General Administration
Organise and maintain company documentation in digital and paper-based formats
Manage the office telephone, handling internal and external calls professionally
Run the shared admin inbox, responding promptly or escalating queries where needed
Maintain audit trails for all administrative actions, ensuring compliance with internal systems
Logging & processing tenders and small sale orders and update relevant stakeholders
Procurement & Production Support
Prepare and issue order confirmations to clients and internal teams
Produce production notes for small orders and ensure handover to relevant departments
Book and dispatch small orders using approved logistics channels
Track deliveries and maintain order logs for internal visibility
Financial & Invoicing Tasks
Receive, log, and forward supplier invoices to the finance department
Scan and digitally file delivery notes, ensuring they align with purchase and invoicing records
Match delivery notes to purchase invoices in accordance with purchasing procedures
Bank & Transactional Support
Perform regular bank reconciliations in coordination with the finance team
Analyse and post corporate credit card expenditures into appropriate categories
Support petty cash handling, and expense tracking as required
Assist with general financial record-keeping, reporting, and filing
Other ad hoc duties as required.
This position is subject to a probationary period.Training:
Business Administration Level 3 apprenticeship.
Internal training on systems, policies and procedures
Training Outcome:This position has a variety of career progression opportunities for the right candidate such as Finance, Logistics and Procurement.Employer Description:At OES Group, we provide advanced solutions to combat fouling and corrosion in maritime, renewable energy, and port infrastructures. Our innovative technologies, including Cooper based impresses current anti fouling (ICAF), Utrasonic Anti-Fouling and Cathodic protection systems using Impressed Current (ICCP) and Galvanic Anodes (GACP) offer prolonged protection of our clients valued assets.
What sets us apart is our unique ability to deliver end-to-end solutions as the industry’s only manufacturer of all Cathodic Protection systems and Marine Growth Prevention Systems (MGPS) for seawater-based equipment.
With specialized facilities and an experienced team, we manage and deliver complex projects across various markets with precision. Contact us to learn how our solutions can optimize your operationsWorking Hours :Monday to Thursday 8.30am till 5pm with 45 mins lunch and Friday 8.30am till 3.45pm with 30 minutes lunch.Skills: Communication skills,Organisation skills,Team working,attention to detail....Read more...
Legal Secretary - Commercial Property DivisionCanterbury (Office Based)£25000-£26000 + benefits Our client, a reputable law firm with several offices in East Kent and is seeking a Legal Secretary to join their Commercial Property department based in Canterbury. The firm has been successfully providing legal services for commercial, family, and individual clients since 1881, and they pride themselves on building strong relationships with their clients based on positive values such as excellence, trust, mutual respect, and care.As a Legal Secretary in the Commercial Property department, you will be providing full support to the Partner and department, handling client queries, and preparing correspondence and documents both self-generated and transcribed from digital dictation. You will also be responsible for file administration, including opening, closing, and archiving client files, as well as assisting with all aspects of commercial sale and purchase transactions.Key Responsibilities:
Provide full support to the Partner and departmentHandle client queries and prepare correspondence and documentsManage file administration, including opening, closing, and archiving client filesAssist with commercial sale and purchase transactionsProduce documents such as lease extensions, deeds, completion statements, and Land Registry formsHandle Stamp Duty Land Tax requirementsLiaise with clients and agents as necessaryMaintain and coordinate Partner's diary appointmentsSupport the secretarial teamComply with the firm’s relevant policies and procedures
Requirements:
Experience in a similar role, preferably in a law firmExcellent organisational and communication skillsStrong attention to detailProficient in Microsoft Office applicationsAbility to work independently and as part of a teamWillingness to learn and develop
This is a fantastic opportunity to join a reputable law firm with a rich history and strong values. If you are a Legal Secretary with experience in Commercial Property, please apply with your CV and a covering letter. The firm offers a competitive salary and benefits package, as well as opportunities for personal and professional development.Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment AgencyDue to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.Do not hesitate to contact us about this or any other roles.....Read more...
An exciting opportunity has arisen for an experienced Wills and Estates Solicitor to join a well-established legal practice near Batley, following a planned retirement. This is a rare chance to become part of a high street firm with an outstanding local reputation. A competitive salary, flexible working including a part time option, and above average holidays are available, alongside professional development and a friendly team.
The successful candidate will handle a broad range of Wills, Estates, and Trusts matters. Key responsibilities include estate administration, obtaining probate, drafting wills, arranging Lasting Powers of Attorney, charitable gifts, settlements and trusts, as well as advising on Inheritance Tax and Capital Gains Tax.
The ideal candidate will have 3-5 years of post-qualification experience in the Wills and Estates sector, along with a strong track record of client care. Excellent interpersonal skills, empathy, and discretion are essential. The ideal candidate will be proficient in using a case management system, capable of managing a varied caseload, and committed to strengthening the firms connections within the local community.
This role is available on a full-time or part-time basis, with a minimum requirement of 25 hours per week.....Read more...
A highly successful and long established law firm with offices across Birmingham are recruiting for a Post Completions Assistant to join their successful conveyancing team at their office in Solihull.
In this role you will provide direct support to the Conveyancing Department to enable the fee earning staff to operate at optimum efficiency. The post completions administration assistant is expected to use a high degree of self-management and initiative.
Key Tasks
- Completing Land Transaction Return and arranging payment of Stamp Duty Land Tax to HMRC within required timeframes.
- For leasehold properties, sending out notices to any landlords.
- Carrying out all admin relates to registering new owners with the Land Registry, including First Registrations.
- Send copy of completion of registration to clients and lenders.
- Deal with all admins related to indemnity policies.
- Dealing with balances on account in accordance with the firms policy.
- Closing and archiving files once all post-completion matters and balances have been dealt with.
Person Requirements
- Experienced in residential conveyancing post-completion tasks.
- Highly organised and able to work autonomously.
- Excellent attention to detail.
- Excellent communication skills, both written and verbal.....Read more...
Office administration
Assisting customers with queries and bookings
Supporting our friendly team with a wide variety of tasks
Training:Work-based training at our head office in Calne with the support of a Wiltshire College & University Centre assessor. Training Outcome:Upon successful completion of the apprenticeship programme, there may be the opportunity for progression to Customer Service Assistant and further qualifications.Employer Description:We are a small team of 20 staff and have been in business for 21 years. We pride ourselves on our customer service and are Which Trusted Traders with 5* customer ratings, awarded the Which Certificate of Excellence in 2020.Working Hours :Monday - Friday between 8.30am to 5pm. No bank holidays or weekend/evening working. 30 minute unpaid lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Logical,Team working,Initiative,Patience....Read more...
Assisting the dentist in all aspects of dental care for NHS.
Private and cosmetic dental work
Infection control
Carrying out administration and reception work
Must comply with GDC, NHS and practice policies
Training:Level 3 Dental Nurse (integrated) apprenticeship standard including:
Level 3 Extended Diploma in Dental Nursing
Skills, knowledge and behaviours
End Point Assessment
Training Outcome:Dental nurses have the opportunity to advance with additional qualifications such as dental radiography, or progression through additional training to Dental Therapist or Practice manager. The apprentice position may be offered as a permanent position to the right candidate.Employer Description:Family Dental Practice offering a full range of dental treatments.Working Hours :Monday to Thursday 9.10am - 5.20pm, Friday 9.10am - 4.00pmSkills: Communication skills,IT skills,Organisation skills,Customer care skills,Team working,Reliable,Smart,Motivated,Trustworthy,Enthusiastic....Read more...
Supporting project managers, engineers, and operational staff with daily admin
Scheduling meetings, taking minutes, and managing action items
Coordinating logistics such as travel and supplier communications
Maintaining project documentation, databases, and tracking systems
Preparing reports, presentations, and documentation to a high standard
Ensuring compliance with document control procedures
Training:You will attend Newcastle College one day per week.Training Outcome:
Continued employment and development within Enshore Subsea
Opportunity to specialise further in project administration, document control, or project coordination roles
Employer Description:Enshore Subsea is a leading provider of subsea trenching and seabed intervention solutions. We support offshore energy projects worldwide, delivering operational excellence through innovation and a commitment to safety and sustainability. Join us and be part of a team driving progress beneath the surface.Working Hours :4 days in the office, 1 day in college.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Logical,Team working....Read more...
Support the team administratively and tasks
Communicating face-to-face, on the telephone, in writing or on digital platforms through a variety of way including the use of our case management system (full training will be given)
Training:
Business Administrator Level 3 Apprenticeship Standard
Apprentices will attend college one day every other week
Training Outcome:
Further advancement within business administration roles
Employer Description:This is Redcar and Cleveland. We are an ambitious council keen to build on our strong track record of innovation and partnership working, ensuring that we create a flourishing future for the borough and all of its residents. Key to this is a committed workforce who always gives their best. Offering a fast paced, progressive working environment, Redcar and Cleveland Borough Council is a great career move.Working Hours :Monday - Thursday, 8.30am -5.00pm and Friday, 8.30am - 4.30pm. 60 mins for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working....Read more...
Assisting with administration in the Conveyancing Department – to include:
Post opening
Scanning
Filing
Audio typing
Taking dictation
Drafting simple letter correspondence
Training:
Business Administrator Level 3 Apprenticeship Standard
EKC Group - attending online monthly workshops
Maths and English Functional Skills if required
Training Outcome:
Excellent prospects for a candidate that is willing to learn and improve themselves. Licenced Conveyancing exams as well as Legal Executive exams will lead to qualification as a lawyer should the candidate show the desire and ability
Employer Description:Excellent prospects for a candidate that is willing to learn and improve themselves. Licenced Conveyancing exams as well as Legal Executive exams will lead to qualification as a lawyer should the candidate show the desire and ability.Working Hours :Monday - Friday, 9.00am - 5.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills....Read more...
General office and administration support duties:
Answering the telephone
Message taking
Filing
Photocopying
Handling incoming and outgoing post
Communicating with staff and visitors on a daily basis and providing support where required.
Assisting in arranging meetings
Typing letters
Electronic filing
Training:Training schedule has yet to be agreed. Details will be made available at a later date.Training Outcome:If the apprenticeship is successful there are excellent progression and development opportunities.Employer Description:#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.Working Hours :Monday - Friday
8:30am - 4:30pm.Skills: Administrative skills,Initiative,Self motivated....Read more...
Speaking with suppliers
Chasing prices for materials and plant
Logging Purchase orders on EVO
Create contract on EVO
Create contract file on server
Purchasing including raising and emailing PO's
Training:An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence. You will be expected to work towards the Business Administration Level 3, with support from your employer and the Chesterfield College Group.Training Outcome:Potential for a full time role upon completion.Employer Description:Killingley is a multi award-winning landscaper based in Chesterfield, delivering expert commercial landscaping, grounds maintenance, and environmental enhancements across the Midlands and Yorkshire.
As specialists in landscape transformation with unmatched expertise and commitment to excellence, we deliver exceptional results every time.Working Hours :Monday to Friday, 8.00am until 5.00pm.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Team working,Non judgemental,Patience....Read more...
The role requires the following:
Provide 1st line user support and logging, using IT Service Management tool
New build, rebuild workstation rollout
Account management and administration
Diagnose and resolve basic technical issues related to hardware, software, and network connectivity
Communicating effectively with colleagues to resolve IT related issues
Training will be provided.Training Outcome:Potential full-time role upon successful completion of the apprenticeship programme.Employer Description:Acro Aircraft Seating is one of the leading manufacturers of passenger seats for commercial airlines around the world.
Founded in 2006, the business speedily built a reputation for creating contemporary seating that is robust, lightweight and easily maintainable whilst offering exceptional passenger comfort and living space. A fresh approach to problem-solving and short lead times cemented our reputation as a stand-out player in the global marketplace.Working Hours :Monday – Thursday, 7.30am-4pm and Friday 7.30am-1pm.Skills: Communication skills,IT skills,Attention to detail....Read more...
Main purpose of the job:
To provide comprehensive administrative support to a range of services across the organisation to meet the core business needs of the service (as deployed by the Team Leader and agreed with the Customer Service Operations Manager.
Main Duties and Responsibilities:
Under the direction of the Team Leader, to ensure that key administrative tasks assigned are undertaken and delivered as set out within the Service Level Agreement, meeting agreed timescales and frequency.
To work within consistent business support and administration processes and
To develop an understanding of the specific business support and administration needs of the service
To develop an in-depth knowledge of legislative and statutory requirements of the service area
To adopt systems and processes to meet operational needs of the team
To adopt a flexible approach to working, and, respond quickly and effectively to peaks and troughs in service
To develop an understanding of all business support hubs
Specific job activities include:-
Meetings Support – including room bookings, collation and distribution of papers, keeping record of attendance and taking minutes at key statutory, strategic and partnership meetings including conferences, Panels and professional meetings.
Email Support – including monitoring team/group and duty inboxes, following up any actions as appropriate and responding within agreed timescales.
To accurately record confidential information on the relevant IT systems including and run reports for the appropriate service area supported.
To support the service area in relation to finance systems, invoicing and procurement, adhering to audit requirements and using specific systems etc.
Provision of general administrative support to the service area including keeping track of up-coming events, on-line research and data returns, support for reporting and provision of performance statistics, preparation of legal bundles and contracts etc.
Responsibility for collection and distribution of post received in either hard copy or electronic format and scanning as appropriate to ensure a paperless environment is in place
Provision of general administrative tasks such as data entry, photocopying, faxing and managing both hard copy and electronic filing systems.
Liaison with IT contractor and the Web Team, updating web content for their specific service areas.
To support managers/professional staff in ensuring that their electronic diaries are kept up to date with visits, and are accessible to everyone in the team, enabling administrators to maintain up-to-date electronic team calendar.
Cover reception areas and other customer focused duties as required to meet service needs and ensure appropriate levels of support is adhered to.
Office Supplies - including reviewing stocks and supplies and placing relevant orders and liaising with Facilities on any specialist service requirements for which they hold the
The postholder is expected to work on their own initiative, with appropriate advice and guidance from their Team Day-to-day workload will be assigned and managed by the Team Leader.
The postholder will be required to adopt an effective and efficient approach to the delivery of the service to enhance outcomes of the service area, as well as consistent working practices and processes which maximise the use of new technology and efficiencies.
The postholder will be required to undertake any other duties comensurate with the role and grading as directed and requested by the Team Leader.
Essential
Good numeracy and literacy skills
NVQ Level 2 in Business Administration
Experience in providing comprehensive administrative support, across a range of services and/or individuals
Experience of managing electronic or hard copy filing systems
Demonstrable organisational skills and the ability to organise and prioritise work to competing demands
Experience and competence using IT and common business support packages including Word, Outlook, Excel, LiquidLogic, Capita, Child View and Business Objects (BOXI) as well as recognition of the importance of the effective use of ICT to deliver streamlined, efficient administrative tasks
Ability to effectively produce a range of documents including letters and minutes of meetings
Ability to accurately and efficiently input and maintain information on client contact and case work
Ability to communicate in a manner which is easily understood and tailored to meet the needs of the
Ability to take ownership of work and fulfil agreed commitments, checking work for accuracy.
Demonstrable experience of identifying/recognising potential problems, and taking appropriate action to meet the needs of the service
Ability to think about alternative ways of doing things and being open to new work practices and responsive to change.
Knowledge and understanding of supporting legislation and current best practice in relation to services.
If interested, please submit CV and call Varsha on 02036913890 between 9am to 5pm (Mon to Fri)....Read more...
To support the Communications Manager in the creation and implementation of a Communications Strategy
Assist the Communications Manager with the day-to-day handling of all marketing tasks including engaging with stakeholders, social media, website maintenance, email marketing, and producing online and offline literature
Support with the planning and delivery of marketing plans and campaigns, including researching, developing and implementing creative ideas and solutions
Assist with the evaluation and reporting of marketing and communication activities (including social media, Google, SEO and email marketing), using various tools and methods to measure and demonstrate impact and effectiveness
Develop design, writing, photographic, video and other relevant skills to create professional content and campaigns
Create and deliver high-quality written, visual and (potentially) audio content for various channels, ensuring it is creative, accurate, accessible, consistent and aligned with the council's brand and tone of voice
Build and maintain positive relationships with internal stakeholders and support the management of communications mailboxes
To work closely with the Community Services Manager and Community Events Officer in supporting the creation of marketing materials and publicity for Town Council events, including but not limited to the Christmas Lights Switch-On, Town Awards, Taste of Thame and Thame Art Crawl
To provide cover in the Information Centre as required, where you will provide exceptional customer focused service, manage enquiries in person, over the phone and by email, in an efficient, courteous, and competent manner, and direct enquiries to the correct member of staff or agency, as appropriate
To help administer the sale of products in the Information Centre and tickets for various events and activities including acting as a box office for the Thame Players Theatre
Establishing and maintaining up-to-date knowledge of answers and solutions to a broad range of issues affecting residents, businesses, and visitors to Thame to enable a resolution to most enquiries
To ensure effective handover to colleagues when covering roles and responsibilities
To provide administrative support to the team as required for example with the Thame Good Neighbour Scheme, hiring of the Town Hall, meeting administration, event support, organisation of markets, town signage, projects, grant applications and advertising boards
To promote and provide support as required with any project, function, or activity
To prepare correspondence when necessary
To maintain accurate financial records as required and during the absence of other team members, the administration of petty cash and payments received
To undertake research as and when required
To ensure that office procedures are adhered to and assist with the continuous improvement of systems and processes to ensure efficiency and best practice as required
To play a flexible role as part of a small administrative team to ensure the smooth running of the daily operational services; supporting officers and managers with administration tasks to aid the delivery of the Council’s wider objectives
To successfully complete apprenticeship training by meeting regularly with your apprenticeship assessors and internal verifier, travelling to training when required and completing all assessments material in a timely fashion
Training:
You will gain experience in a large organisation, whilst studying towards your nationally recognised qualification, Level 3 Multi-channel Marketer qualification, with 20% time out of the workplace for study, training and assessments
Your training will be a via a blended learning approach, with online sessions with an assessor and hands on training within the workplace providing you with all you require to be successful
Training Outcome:
Possibility of progressing to a higher-level apprenticeship or full-time employment within this sector
This apprenticeship will teach you highly transferable knowledge, skills and behaviours which can be applied across all sectors
Employer Description:Thame Town Council is the parish authority for Thame, which has a population in excess of 12,500. We are committed to representing the people of Thame and providing many key local services. Thame Town Council consists of 16 councillors who are elected for four years at a time in the same way as for other councils. The last elections were held in May 2023. Vacancies that arise between elections may be filled through a by-election (if requested by 10 electors) or co-option. Each year, councillors choose a chairperson from among their number who becomes the Mayor. Thame Town Council is an elected body in the first tier of local government. We play a vital role in representing the interests of the community of Thame and work to improve the quality of life and the local environment. In addition, the council plays a key role in influencing other decision-makers such as planning authorities.Working Hours :Monday to Friday. Predominantly office-based with some flexible working arrangements. This is fixed term contract of 20 months.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working,Creative....Read more...
